RECORDS REQUEST DENIAL LETTER
(Insert Agency Name and Address)
Dear Sir or Madam:
On (insert date) this office received your open records request to inspect/receive copies of (insert type of records). After reviewing the request, this office is unable to provide you with either all or part of the requested record(s). The basis for this denial is:
_____ No such record(s) exist.
_____ This office is not the records custodian for the requested record(s).
_____ Additional information is needed to identify the requested record(s):
_____ The following law (citation and brief description why access is denied):
_____ Tenn. Code Ann. Section: ________________________________________
_____ Court Rule: __________________________________________________
_____ Common Law Provision ________________________________________
_____ Federal Law (HIPAA, FERPA, etc.) __________________________________
If you have any additional questions, please contact (insert contact Person and phone number).
(Record Custodian's signature and title with contact information)