Recorder's Duties According to Robert's Rules of Order Newly Revised (RONR)

1. Keep a record of the minutes: This involves documenting the proceedings of each meeting, including motions, votes, and actions taken.
2. Keep on file all committee reports: The Recorder should maintain a file of all reports submitted by committees.
3. Keep the official membership roll and call roll where it is required: This includes maintaining an up-to-date list of members and calling the roll during meetings if necessary.
4. Make the minutes available: The Recorder should ensure that the minutes are accessible to members and others who need them.
5. Furnish the governing body with documents necessary for them to do their jobs: This involves providing relevant documents to the governing body to facilitate their work.
6. Furnish delegates with credentials (not applicable to small governing bodies): In larger organizations, the Recorder may be responsible for providing delegates with the necessary credentials.
7. Sign all certified copies of acts of the governing body: The Recorder must sign official copies of the governing body's actions to certify their authenticity.
8. Maintain minute books and have the current minute book on hand at each meeting: This involves keeping the minute books up-to-date and bringing the current minute book to each meeting.
9. Send notice of the next meeting to the elected officials: The Recorder should notify elected officials of upcoming meetings.
10. Prepare the agenda (order of business) for each meeting for the use of the mayor: This includes drafting the agenda for the mayor's use during the meeting.
11. Call a meeting to order in the absence of the mayor and vice mayor and manage the election of a mayor pro tem for that meeting: If both the mayor and vice mayor are absent, the Recorder calls the meeting to order and oversees the election of a temporary chair for that meeting.