Final Form of Minutes

• The minutes should be typewritten or written legibly in permanent ink.
• They should have a wide margin for corrections.
• They should not be defaced. Corrections should be made by bracketing the erroneous portions and stating corrections in a wide margin.
• The minutes should be kept in book form. If in longhand, a bound book should be used; if typewritten, use a loose-leaf, lock minute book. If using the latter, number each page.
• The minutes should be signed, when approved, by the recorder and mayor.

These guidelines ensure that the minutes are clear, accurate, and easily accessible for future reference.