Documents for Minors
For minors under the age of 18 and certain individuals with disabilities who are unable to produce any of the listed identity documents,special notation may be used in place of a List B document.
If a minor (a person under the age of 18) is unable to present a List A document or an identity document from List B, the employer should have the Form I-9 completed as follows:
- A parent or legal guardian must complete Section 1 and write "individual under age 18" in the space for the employee's signature.
- The parent or legal guardian must complete the "Prepare/Translator Certification" block;
- Enter the employee's name from Section 1 at the top of Section 2;
- Write "Individual under age 18" in Section 2, under List B, and
- The minor must present a List C document showing his/her employment authorization. Record the required information in the appropriate space in Section 2.
An individual with a disability, who is placed in a job by a non-profit organization, association, or as part of a rehabilitation program, who cannot present a List A document or an identity document from List B, should complete Form I-9 as follows:
- A representative of the non-profit organization, a parent or legal guardian must complete Section 1 and write "Special Placement" in the space for the employee's signature;
- The representative, parent or legal guardian must complete the "Preparer/Translator Certification" block;
- Enter the employee's name from Section 1 at the top of Section 2;
- Write "Special Placement" in Section 2, under List B; and
- The employee with a disability must present a List C document showing his/her employment authorization; and record the required information in the appropriate space in Section 2.