Work-related Injury or Illness Results in Restricted Work

When a work-related injury or illness results in restricted work activity or a job transfer, but does not result in death or days away from work, the city must record the case on the OSHA/TOSHA 300 Log. The city must check the column for “job transfer or restriction” and enter the number of days of restricted work or job transfer in the applicable restricted-workdays column.

Restricted work occurs when, because of a work-related injury or illness:

• The city prevents the employee from performing one or more routine job functions; or
• The city prevents the employee from working the full workday the employee would otherwise have been scheduled to work; or
• A physician or other licensed health-care professional recommends that the employee not perform one or more routine job functions or not work the full scheduled workday.

For recordkeeping purposes, an employee’s routine functions are work activities the employee regularly performs at least once each week.

When Restrictions Count
The city does not record restricted work or a job transfer if the restriction or transfer applies only on the day the injury occurred or the illness began. However, if the employee works only part of a scheduled shift because of a work-related injury or illness, the partial day counts as one day of job transfer or restriction—except when the partial shift occurs on the day of injury or onset of illness.

Job-transfer and restricted-work cases are recorded in the same OSHA/TOSHA 300 Log classification. The city must count calendar days of job transfer or restriction in the same manner used to count days away from work. Count begins on the calendar day after the injury occurred or illness began and includes weekends, holidays, vacation days, and other days off when the employee would not have been able to perform normal work because of the work-related condition.

The city may stop counting at 180 calendar days for a single case. The 180-day limit is a combined cap for days away from work and days of job transfer or restriction.

Permanent Job Changes
If the city permanently transfers an injured or ill employee to a different job, or permanently modifies the employee’s job so that the employee no longer performs the routine functions that were restricted, the city may stop counting days of job transfer or restriction when the transfer or job modification becomes permanent.

The city must record at least one day of job transfer or restricted work in these cases.

Weekend and Scheduled Time Off
If an employee is injured or becomes ill on a Friday, is not scheduled to work over the weekend, and returns to normal work on Monday, the city ordinarily does not record weekend days as days away from work or restricted work solely because the employee was not scheduled to work.

However, if a physician or other licensed health-care professional states that the employee should not have worked, or should have performed restricted work, during the weekend, the city must record the case and count the applicable calendar days. The same approach applies when an injury or illness occurs immediately before a holiday, planned vacation, or other scheduled time off.