Reviewed Date: 03/01/2023
The following inquiries should not be asked during the application process:
- Inquiries about the name that would indicate applicant’s lineage, ancestry, national origin or descent.
- Inquiry into previous name of applicant, whether it has been changed by court order or otherwise.
- Indicate: Miss, Mrs., or Ms.
- Any inquiry indicating whether an applicant is married, single, divorced, engaged, etc.
- Number and age of children.
- Information on child-care arrangements.
- Any questions concerning pregnancy.
- Any questions that directly or indirectly result in the limitation of job opportunities in any way.
- How old are you?
- When is your birthday?
- What year did you graduate from high school?
- Requirements that applicants produce proof of age in the form of a birth certificate or baptismal record prior to an offer of employment.
The Age Discrimination in Employment Act of 1967 forbids discrimination against persons over the age of 40 in your employment process.
- The Rehabilitation Act of 1973 and Americans With Disabilities Act (ADA) forbids employers from asking job applicants general questions about whether they are "handicapped/disabled" or asking them about the nature and severity of their "handicap/disability".
- An interviewer may not ask questions about a disability.
- Where an applicant has a visible disability or volunteered information about a disability, the interviewer may not ask questions about:
- The nature of the disability;
- The severity of the disability;
- The condition causing the disability;
- Any prognosis or expectation regarding the condition or disability;
- Whether the individual will need treatment or special leave because of the disability; or,
- Whether the applicant needs accommodations.
- An interviewer may not ask questions about the results of an individual's or family member's genetic tests.
An employer must be prepared to prove that any physical and mental requirements for a job are due to “business necessity” and the safe performance of the job. Except in cases where undue hardship can be proven, employers must make “reasonable accommodations” for the physical and mental limitations of an employee or applicant.