Reviewed Date: 12/21/2022
When an employer rehires an employee, the employer must ensure that the individual is still authorized to work. This is done by completing a new Form I-9 or the employer may re-verify or update the original form by completing the Reverification and Rehires section (Section 3). If an employee, who has previously completed a Form I-9, is rehired, the employer may re-verify on the employee’s original Form I-9 if:
- The employer rehires the employee within three years of the initial date of hire; or
- The employee remains employment authorized as indicated on the previous Form I-9;
- The employee’s previous grant of employment authorization has expired, but he/she is now eligible to work under a new grant of employment authorization;
- If you already used Section 3 of the employee's previously completed Form I-9.
To re-verify, the employer must:
- Record the date of rehire in Block B of Section 3;
- Record the document title, number and expiration date (if any) of the document(s) the employee presented in Block C;
- Sign and date Section 3;
- If re-verifying on a new Form I-9, write the employee’s name at the top of page 2 and complete Section 3; and
- Re-verify the employee on a new form if the previous version is no longer valid.
NOTE: U.S. Citizens and noncitizen nationals never need reverification.
To update an employee's name (optional), the employer must:
- Record the date of rehire in Block B and the employee’s new name, if applicable in Block A of Section 3;
- Sign and date Section 3; and
- If updating on a new Form I-9, write the employee’s name at the top of page 2 and use Section 3 of the new Form I-9 to update, retaining the new Form I-9 with the previously completed revision.