Rehiring and Re-verifying Employees
When the city rehires a former employee, it must ensure the employee remains authorized to work in the United States. Depending on the timing of the rehire and the employee’s current employment authorization, the city may complete a new Form I-9 or use Supplement B, Reverification and Rehire (formerly Section 3) with the employee’s previously completed Form I-9.
If the city rehires an employee within three years of the date it completed the employee’s prior Form I-9, the city may complete Supplement B or complete a new Form I-9. Before using Supplement B, the city must confirm that the existing Form I-9 relates to the employee and review the form to determine whether the employee remains authorized to work.
If the employee’s prior employment authorization remains valid and no reverification is required, the city may complete the applicable rehire block of Supplement B by entering the employee’s rehire date and signing and dating the supplement.
If the employee’s employment authorization has expired or requires reverification, the city must ask the employee to present an unexpired, acceptable document from either List A or List C. The city must not reverify List B identity documents. The city must record the document title, document number, and expiration date, if any, in the applicable reverification block of Supplement B; sign and date the supplement; and retain it with the employee’s original Form I-9.
If the city rehires the employee more than three years after the date it completed the prior Form I-9, the city must complete a new Form I-9. If the applicable block of Supplement B has already been used, the city must complete an additional current-version Supplement B and attach it to the employee’s original Form I-9. The city should also use a current-version Supplement B when the previously completed Form I-9 is an older version.
Reverification is never required for a U.S. citizen or noncitizen national. The city may use Supplement B to document an employee’s legal name change, but doing so is optional. When updating a legal name, the city should enter the changed portion of the employee’s name in the applicable “New Name” field, sign and date Supplement B, and retain it with the original Form I-9.