OSHA Retention and Updating of Records

The city must retain the following OSHA/TOSHA injury and illness records for five years following the end of the calendar year covered by the records:

• OSHA/TOSHA Form 300, Log of Work-Related Injuries and Illnesses.
• The privacy-case list, if one exists.
• OSHA/TOSHA Form 300A, Summary of Work-Related Injuries and Illnesses.
• OSHA/TOSHA Form 301, Injury and Illness Incident Report, or an equivalent form.

During the five-year retention period, the city must update the stored OSHA/TOSHA 300 Log to include newly discovered recordable injuries or illnesses and to reflect changes in the classification of previously recorded injuries or illnesses. If the description or outcome of a recorded case changes, the city must remove or line through the original entry and enter the updated information.

The city is not required to update the OSHA/TOSHA 300A Annual Summary or OSHA/TOSHA 301 Incident Reports during the retention period, although it may do so voluntarily.