Election Records
ELECTIONS RECORDS RETENTION SCHEDULES
| ||
|---|---|---|
| Description of Record | Retention Period | Legal Authority/Rationale |
| D-1. Candidate List. List of candidates participating in elections | Retain 4 years after election or for duration of term. | Based on standard election cycle. |
| D-2. Certificate of Election. Copies of original certificate provided to elected officials. | Retain 4 years after election or for duration of term. | Based on standard election cycle. |
| D-3. Election Result | Permanent Record. | Has historical significance. |
| D-4. Precinct Maps. Geographical descriptions of polling units. | Permanent Record. | Possible historical significance. |
| D-5. Public Notices. Copies of all public notices published by the election commission. | Retain 4 years after election or for duration of term. | Based on standard election cycle. May be useful in future elections. |
| D-6. Reapportioned Records (if city has districts or wards). | Retain until next reapportionment. | May have legal significance until completion of next reapportionment. May assist in next reapportionment. |