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Election Records

Reference Number: MTAS-684
Reviewed Date: 05/28/2025

 

ELECTIONS RECORDS RETENTION SCHEDULES

 

Description of RecordRetention PeriodLegal Authority/Rationale
D-1. Candidate List. List of candidates participating in electionsRetain 4 years after election or for duration of term.Based on standard election cycle.
D-2. Certificate of Election. Copies of original certificate provided to elected officials.Retain 4 years after election or for duration of term.Based on standard election cycle.
D-3. Election ResultPermanent Record.Has historical significance.
D-4. Precinct Maps. Geographical descriptions of polling units.Permanent Record.Possible historical significance.
D-5. Public Notices. Copies of all public notices published by the election commission.Retain 4 years after election or for duration of term.Based on standard election cycle. May be useful in future elections.
D-6. Reapportioned Records (if city has districts or wards).Retain until next reapportionment.May have legal significance until completion of next reapportionment. May assist in next reapportionment.