Election Records

Description of Record

Retention Period

Legal Authority/Rationale

D-1. Candidate List. List of candidates participating in elections

Retain 4 years after election or for duration of term.

Based on standard election cycle.

D-2. Certificate of Election. Copies of original certificate provided to elected officials.

Retain 4 years after election or for duration of term.

Based on standard election cycle.

D-3. Election Result

Permanent Record.

Has historical significance.

D-4. Precinct Maps. Geographical descriptions of polling units.

Permanent Record.

Possible historical significance.

D-5. Public Notices. Copies of all public notices published by the election commission.

Retain 4 years after election or for duration of term.

Based on standard election cycle. May be useful in future elections.

D-6. Reapportioned Records (if city has districts or wards).

Retain until next reapportionment.

May have legal significance until completion of next reapportionment. May assist in next reapportionment.