Election Records
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Description of Record |
Retention Period |
Legal Authority/Rationale |
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D-1. Candidate List. List of candidates participating in elections |
Retain 4 years after election or for duration of term. |
Based on standard election cycle. |
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D-2. Certificate of Election. Copies of original certificate provided to elected officials. |
Retain 4 years after election or for duration of term. |
Based on standard election cycle. |
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D-3. Election Result |
Permanent Record. |
Has historical significance. |
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D-4. Precinct Maps. Geographical descriptions of polling units. |
Permanent Record. |
Possible historical significance. |
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D-5. Public Notices. Copies of all public notices published by the election commission. |
Retain 4 years after election or for duration of term. |
Based on standard election cycle. May be useful in future elections. |
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D-6. Reapportioned Records (if city has districts or wards). |
Retain until next reapportionment. |
May have legal significance until completion of next reapportionment. May assist in next reapportionment. |