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Definitions in Utilities

Reference Number: MTAS-1435
Reviewed Date: 03/24/2023

Enterprise Fund: This type of fund is used to report any activity for which a fee is charged to external users for goods or services, and is accounted for in a manner similar to private business. The costs (expenses, including depreciation) of providing the service is recovered through user charges. Some audits use the term Proprietary Fund instead of Enterprise Fund.

Statement of revenues, expenses, and changes in Net Position: This statement is known as the income statement for a private business. It analyzes revenues and expenses in order to determine the change in net position (profit or loss).

Statement of Net Position: This statement is known as the balance sheet for a private business, and is a statement of assets, liabilities, and net assets.

Depreciation: The orderly expensing of a long-term asset over its useful life rather than it being totally expensed at the time it is acquired.

Long-term Asset: These are assets that have a useful life of more than one year. Examples in a water and sewer system are pumps, pipes, and vehicles.

Capital Budget: This is an informal budget used to plan new water and sewer projects and equipment purchases over the next several years.

Note about accounting changes: In recent years the Governmental Accounting Standards Board (GASB) issued changes to the terminology and presentation of certain financial information. One of the biggest changes affecting utilities is that grants now appear as part of the profit and loss of the utility rather than as an adjustment to equity (retained earnings/net assets/net position).