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Knowledgebase is a database of templates, ordinances, resolutions, legal opinions, survey results, and job descriptions. Type keywords into the search bar or use one of the lists below to browse the data by title, author, type, or client.


Always consult with your city attorney or an MTAS consultant before taking any action based on information displayed on this website.

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Recently Added

Guidelines for Open Burning of Natural Disaster Debris
The Tennessee Department of Environment and Conservation Division of Air Pollution Control has recently created a new webpage that outlines the process for governmental agencies to follow when proposing a governmental collective site for the open burning of natural disaster debris.
Ordinance to Add New Official Holidays and a Sick Leave Policy for Municipal Employees
A sample ordinance to make Martin Luther King Jr. Day and Christmas Eve official holidays for municipal employees. The ordinance also adds a section to the city personnel policies to provide employees sick leave benefits.
Tennessee Fire Department Needs Assessment Survey 2020
In 2015, the National Fire Protection Association (NFPA) conducted its fourth Fire Service Needs Assessment Survey, having conducted previous surveys in 2001, 2005, and 2010. Even though the United States Fire Administration (USFA) and the NFPA have conducted several national level fire services needs assessments, there had never been a comprehensive needs assessment conducted that focused solely on the Tennessee fire service until 2013. Based on individual fire studies conducted by the Municipal Technical Advisory Service (MTAS), these departments are keenly aware that Tennessee fire services have extensive needs in many areas, especially in smaller communities, but there is a lack of quantifiable data on these needs. The purpose of this survey was to collect reliable data on the needs of Tennessee fire departments as a whole.

Additionally, the response rate for Tennessee in national surveys has been low. In 2010 and 2015, for example, the NFPA surveyed 247 and 427 respectively of the 723 fire departments in Tennessee and of the departments surveyed only 80 and 81 fire departments responded, respectively. MTAS does not consider either of these examples a representative picture of the state’s fire service. To get a better sample of data, MTAS theorized that a survey of Tennessee fire departments by a Tennessee organization, coupled with providing a way for participants to respond both electronically and manually, would result in an improved response rate. In fact, the response rate to MTAS’ Tennessee Fire Needs Assessment Survey (TFNAS) in 2013 and 2020 was 23 percent and 28 percent respectively, which greatly exceeds the response rate to the national survey in both 2010 and 2015 (11 and 19 percent respectively).

This survey’s major goal is to identify gaps or the needs of the Tennessee fire service by comparing what departments have, regarding efficient and effective firefighting practices, against consensus standards, government regulations, and other nationally recognized guidance.

Fiscal Recovery Fund (FRF) Overview
As a result of the COVID-19 pandemic and its effects on economies, the federal government passed the American Rescue Plan Act (ARPA) on March 11, 2021. It provides for a substantial infusion of fiscal recovery funds into state and local governments throughout the United States. Tennessee was allocated $3.725 billion for use at the state level, and $2.28 billion to be distributed to local governments. This is a guide provides an overview of the funding process.
Petition to Destroy Drugs and Drug Paraphernalia
Sample documentation that can be used by Tennessee law enforcement officers to petition the court for permission to destroy drugs and drug paraphernalia. Also includes a sample order and affadavit.
Pay Increases for Fiscal Year 2022
Survey invitations were went to 79 cities with 48 responses regarding merit raises and cost of living increases for city employees in Fiscal Year 2022.
RFP for Website Design and Maintenance
Some sample RFPs for website design, development, hosting, and maintenance.
Municipal Chart of Accounts
The municipal version of the current chart of accounts for the State of Tennessee.
Steps to Authorize Liquor by the Drink, Retail Package Stores, and Wine in Grocery Stores
This document provides the steps necessary for a municipality to authorize liquor by the drink, retail package stores, and wine in grocery stores.
Salary and Benefits for Firefighter 1, Firefighter 2 and Patrol Officer in Selected Tennessee Cities
Four Tennessee cities responded to a request for information regarding the salary and benefits offered to Firefighter 1 & 2 as well as Patrol Officer.
Volunteer Firefighter Educational Incentive Pay Program
Tennessee’s 112th General Assembly approved new legislation that provides an annual monetary incentive to volunteer firefighters that complete an approved training program and eventually earn professional credentials at minimum of Firefighter I level certification through the Tennessee Fire Commission. MTAS explains the details here.
Actuarial Services Resource List
A list of contact information for companies that provide actuarial services in Tennessee. This list is provided for the user's convenience but does not indicate an endorsement of any listed firm.
Paid Leave Benefits in Selected Tennessee Cities
Nine Tennessee cities responded to a request for information regarding their paid leave benefits for employees.
Data Analyst Job Description
A sample job description for a data analyst from the City of Chattanooga, Tennessee.
Sample Fire Department Social Media Policy
The purpose of this policy is to provide guidance to Fire Department members to clarify the boundaries between appropriate and inappropriate use of social media by fire department personnel and to provide guidelines on the management, administration, and oversight.
City Cemetery Policies and Charges Survey
Survey of selected cities regarding cost of plots, policy on cremains, and infant burial.
Sample City Attorney and Assistant City Attorney Job Descriptions
Sample job descriptions: Chattanooga staff attorney 1, Murfreesboro city attorney and Franklin assistant city attorney.
Greenville Solid Waste Application and Service Agreement Form
A sample application and service agreement for solid waste collection provided by the Town of Greeneville, Tennessee.
Lenoir City RFP for Pest Control Services
Lenoir City produced this RFP in order to obtain bids for insect and rodent control services for their municipal facilities.
Mt. Pleasant Water Department Water Shortage/Drought Management Plan
The Mt. Pleasant Water department created a plan to establish policies, rules and plans to be used during a drought or water shortage.
Sidewalk Ordinance
An ordinance for the Town of Woodbury that authorizes the town to regulate sidewalks and maintain them.
Police Accreditation Staffing and Compensation Survey
Twenty-two Tennessee cities and towns answered a request for information regarding whether or not they have an employee that oversees the TLEA accreditation process.
Summary of 2021 Public Acts
This document summarizes the year's public acts that have the most impact on municipal operations in Tennessee.
Rain Gauge Usage in Tennessee Cities and Towns
A number of Tennessee city and towns were surveyed to find out if they use a rain gauge network and if so, how they obtain the data gathered.
Bulky Items and Brush Pickup Guidelines and Penalties
Six Tennessee cities responded to an MTAS request for information regarding brush and debris pick up.
Stormwater Funding Survey
Twenty-five Tennessee cities and towns were surveyed regarding their stormwater utility fees.
Sample Ordinance for Premise Identification
A cluster mailbox, or cluster box unit (CBU), is a multi-unit mailbox centralized for common use by the occupants of a residential or commercial development. When cluster mailboxes are installed in single family developments there are no mailboxes in front of each home. This creates a problem for fire, police, EMS, and other emergency and essential services in finding the address of a home. Every building in every community should have the street address number posted on the building, but this is not always the case. At night, and in bad weather, numbers posted on a building can be hard to find and hard to read. Landscaping may grow and obscure the number. The number may not be placed in a conspicuous place. These factors make it difficult for emergency responders to find the home, which increases response time and delays getting help to the person who needs it.

MTAS created a sample ordinance to require address posts for developments that use cluster box units. The sample ordinance requires a reflective signs and minimum sized numbers to be mounted on a post at the curb to make it easy for emergency responders to locate a home. A municipality may modify the sample ordinance to meet local aesthetic needs, if desired.

Resolution Authorizing MTAS to Conduct a Stormwater Study
A resolution written for the City of Red Bank, Tennessee, authorizing MTAS to conduct a stormwater fee analysis and rate study.
City Recorder/Finance Director Job Description
A job description for Jonesborough, Tennessee for the City Recorder/Finance Director who reports directly to the board of mayor and aldermen.
Electric & Hybrid Vehicle Fire Resource Information
The author of this document explains the number of all electric and hybrid vehicles are on the road with the number of them expected to increase. The listed resources are provided to assist fire departments and other first responders with their local training program on electric and hybrid vehicle fires.