Open Records Procedures

Reference Number: MTAS-444
Tennessee Code Annotated
Reviewed Date: June 28, 2018
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Tennessee law allows municipalities to adopt reasonable rules and regulations relating to accessing public records. Every municipality was statutorily required to have a public records policy adopted by July 1, 2018. The policy was, at a minimum, required to include:
 
1.  The process for making requests to inspect public records or receive copies of public records and a copy of any required request form;
2.  The process for responding to requests, including redaction practices;
3.  A statement of any fees charged for copies of public records and the procedures for billing and payment; and
4.  The name or title and the contact information of the individual or individuals within such governmental entity designated as the PRRC.
 
MTAS developed a sample public records resolution to assist municipalities in adopting a policy. The sample resolution is found here: https://www.mtas.tennessee.edu/knowledgebase/sample-resolution-adopting-....

 

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