Legal Documents of Maryville
Code of Maryville
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Code of Maryville
Title 4 Municipal Personnel
Chapter 5 Travel Policy
Title 4 Municipal Personnel
Chapter 5 Travel Policy
Maryville
Title 4 : Municipal Personnel
Chapter 5 : Travel Policy
4-505 : Mode of transportation.
- Air. Air travel will be utilized when it is more economical for the city than providing a city vehicle. Air travel should be scheduled as far in advance as possible to receive early scheduling discounts. All airline reservations shall be made by the traveling employee or departmental designee and approved by the managing director or designee, other than prior noted positions. Travel arrangements and additional costs associated with companions traveling with the authorized traveler are paid by the traveler.
- City vehicle. The city may require the employee to drive a city vehicle. If a city vehicle is provided, the traveler is responsible for properly operating the vehicle for business purposes only.
- Personal vehicle. Employees are encouraged to use a city-owned vehicle, when available, for all work-related travel. Mileage will only be paid for the use of the traveler's personal vehicle when a city vehicle is not available. Mileage reimbursement will be based on the standard mileage rate allowed by the Internal Revenue Service and included in the travel authorization and per diem form (before travel) or the travel expense reimbursement form (after travel). No reimbursement for mileage or gas will be paid for personal vehicle usage if a city vehicle is available and the traveler chooses to drive his/her personal vehicle.
- Rental car. Automobile rentals are only authorized by the city manager or designee, in unusual circumstances as determined by the city manager. If used in conjunction with air travel, it must be demonstrated that the automobile rental is more economical to the city than a taxi or other transportation services and must be pre-approved. The purchase of insurance for rental cars is not necessary.
- Uber, Lyft, taxi, shuttle, and other transportation fares. If a per diem request was initiated prior to travel, transportation costs shall be paid from this process. Otherwise, receipts will be required for reimbursement following travel. Reasonable fares for business travel will be allowed for necessary ground transportation when traveling exclusively by air. The traveler is responsible for all transportation costs incurred for personal use, including all transportation outside of necessary business use and hours, reimbursement will not be authorized when traveling in a personal vehicle. (as added by Ord. #2025-07, June 2025 Ch1_12-2-25)
Date Last Updated: 12/22/2025
Codification Date: 06/01/2024
Officials at Date of Last Codification:
Mayor - Andy White
Vice-Mayor - Fred Metz
Council Member - Sarah Herron
Council Member - Tommy Hunt
Council Member - Drew Miles
City Manager - Greg McClain
Assistant City Manager - Kevin Stoltenberg
City Recorder/Financial Services Director - Sherri Phillips
City Attorney - Melanie Davis