Legal Documents of Maryville

Reasonable lodging expenses will be approved when travel requires an overnight stay. Travelers should seek standard accommodation and request a government rate when possible. Tips associated with baggage handling shall be considered incidentals and included in the per diem calculation, when applicable. Costs of room upgrades, room service, etc. are the responsibility of the traveler. An itemized receipt for all lodging must be provided and shall be included with all receipts turned in with the applicable purchase card used to be reviewed for appropriate expenses.

Travelers are expected to arrive no earlier than the day before a conference or training program and return no later than the day after the conclusion of the program. Depending on the program time and location, travelers may be required to depart on the first day of the program and return on the same day that the conference ends.

The city will not pay for costs associated with extended stays, before or after the conference or training requirement. Travelers will be required to use annual leave for any additional time taken beyond the day before and after the meeting dates. (as added by Ord. #2025-07, June 2025 Ch1_12-2-25)