Legal Documents of Baneberry

On all purchases and contracts estimated to be in excess of ten thousand dollars ($10,000.00), except as otherwise provided for in this policy, formal sealed bids shall be required to be submitted at a specified time and place to the purchasing agent. The purchasing agent shall submit the bids for award by the city council at the next regularly scheduled council meeting or at a specially-called council meeting together with the recommendation as to the lowest responsible bidder. No contract or purchase shall be subdivided to avoid the requirements of this section.

Prior to advertising an invitation to bid, the city manager shall verify applicable account balances for all purchases over ten thousand dollars ($10,000.00).

A notice inviting bids shall be published once in a newspaper of general circulation in Jefferson County at least five (5) days before the last day of the bids. The newspaper notice shall contain a general description of the article(s) to be purchased or services to be contracted; list the final bid due date and time; state where the written specifications may be obtained; and list the time and place where city council will open the bids.

In addition to publication in a newspaper, the purchasing agent may take other actions deemed appropriate to notify all prospective bidders of the invitation to bid. This may be accomplished verbally, or by direct delivery, parcel deliver, U.S. mail, e-mail, and/or by posting notice in a public place. (Ord. #216-2, March 2016)