Recreation and Parks
RECREATION and PARKS RECORDS RETENTION SCHEDULE
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|---|---|---|
| Description of Record | Retention Period | Legal Authority/Rationale |
| P-1. Liability Releases. Forms signed by participants in recreation activities absolving municipality of liability. | Retain 2 years. (If subject of lawsuit, keep until final determination.) | Based upon statute of limitations for tort actions plus 1 year. |
| P-2. Rosters of Activity Participants. Lists of persons participating in recreation activities. | Retain 2 years. (If subject of lawsuit, keep until final determination.) | Based upon statute of limitations for tort actions plus 1 year. |
| P-3. Safety Inspections of Playgrounds and Equipment. Records of inspections and maintenance or repairs to grounds and equipment. | Retain 5 years. (If subject of lawsuit, keep until final determination.) | Possible significance in tort actions based upon defective structure. |
| P-4. Swimming Pool Records. Records relative to swimming pool use, including users, safety measures, and chemicals. | Retain 2 years. (If subject of lawsuit, keep until final determination.) | Based upon statute of limitations for tort actions plus 1 year. |