A letter explaining the benefits of strategic planning for the city.

MTAS was asked to explain the sales tax referendum process; an ordinance calling for a referendum is included.

A survey of selected cities regarding whether they have a building inspector on staff, and if not, do they contract for those services.

Municipalities in Tennessee are continuing to experience growth and development that in some instances is unprecedented placing significant demands on municipalities in the areas of plan review, permitting and inspection services. Often municipalities are not periodically reviewing fee schedules to ensure they are current and providing sufficient fee revenues to cover related expenditures for plan review, permitting, and inspection services. Municipal leaders desiring to ensure development is paying sufficient fees to generate revenues that cover related expenditures need an objective methodology for performing the necessary financial analysis to determine what, if any, adjustments may be necessary to generate sufficient revenues along with having tools to organize the often scattered and obscure adopted fees into a more comprehensive compilation that can be efficiently and periodically reviewed and amended as needed. A guide has been prepared that outlines an objective process for preparing a financial analysis to evaluate plan review, permitting, and inspection fee revenues to corresponding expenditures. Templates and a sample ordinance are provided to assist consultants with preparing the various tabulations, exhibits and ordinance documentation. Example fee schedules from studies completed for Shelbyville, Signal Mountain, and Lakesite are included to demonstrate how the templates were utilized and customized to fit the specific fee structures of each municipality. MTAS consultants should work collaboratively with municipal staff to prepare the financial analysis and if sufficient disparity between revenues and expenditures exists, to prepare a comparative exhibit of the existing fee schedule with an adjusted fee schedule that can provide the opportunity for increasing permit revenues. Where significant disparities may exist, a phased or incremental approach is suggested where adjustments may be spread over an extended period of time.

A citation form to be used by the City of Smithville for offenses that are not traffic related.

MTAS provided information on the annual training requirement for planning commission members and staff.

Job description for the position of Assistant City Manager in Development Services.

MTAS was asked for guidance in preparing an ordinance summons.

The RFP asked for three bids: one for transportation only, the second for disposal with transportation, and the third for disposal only.

This assessment review will focus on organization and staffing; adopted codes and appeal boards; licensing and fees; operating and permitting procedures; plan review and inspection services; comparison with other cities and the survey reviews.