Legal Documents of Newport

Lodging will be reimbursed at the actual expense of the room and room use tax, provided that the room is an economy, no frills room. Travelers should request a state rate if available at the hotel-motel. A tax exempt form should be given to the hotel-motel upon check-in and payment should be made either by a City of Newport check or by a City of Newport credit card in order to avoid paying state and local sales tax. (Motel occupancy tax is not exempt.) An original (not a copy) hotel-motel receipt is required for reimbursement. Employees are encouraged to stay at the location of the meeting for both individual convenience and safety. If a personal credit card is used, room sales tax will be charged by the hotel and will not be reimbursed to the employee. (Ord. #2006-3, April 2006)