Legal Documents of Jefferson City

Code of Jefferson City

Table of Contents » Title 18 Water and Sewers » Chapter 6 Industrial Sewer Pretreatment Program » § 18-605 Reporting requirements.
Print This Page
PDF
Go to
18
Title 18
18-1
Title 18, Chapter 1
18-101
§ 18-101
Jefferson City
Title 18 : Water and Sewers
Chapter 6 : Industrial Sewer Pretreatment Program

18-605 : Reporting requirements.

  1. Baseline monitoring reports.

     
    1. Within either one hundred eighty (180) days after the effective date of a categorical pretreatment standard or the final administrative decision on a category determination under 40 CFR 403.6(a)(4), whichever is later, existing categorical users currently discharging to or scheduled to discharge to the POTW shall submit to the public works director a report which contains the information listed in paragraph (b) below. At least ninety (90) days prior to commencement of their discharge, new sources and sources that become categorical users subsequent to the promulgation of an applicable categorical standard shall submit to the public works director a report which contains the information listed in paragraph (b) below. A new source shall report on the method of pretreatment it intends to use to meet applicable categorical standards. A new source also shall give estimates of its anticipated flow and quantity of pollutants to be discharged.
    2. Users described above shall submit the information set forth below:
      1. Identifying information. The name and address of the facility, including the name of the operator and owner.
      2. Environmental permits. A list of any environmental control permits held by or for the facility.
      3. Description of operations. A brief description of the nature, average rate of production, and standard industrial classifications of the operation(s) carried out by such user. This description should include a schematic process diagram which indicates points of discharge to the POTW from the regulated processes.
      4. Flow measurement. Information showing the measured average daily and maximum daily flow, in gallons per day, to the POTW from regulated process streams and other streams, as necessary, to allow use of the combined waste stream formula set out in 40 CFR 403.6(e).
      5. Measurement of pollutants as follows:

         
        1. The categorical pretreatment standards applicable to each regulated process.
        2. The results of sampling and analysis identifying the nature and concentration and/or mass, where required by the standard or by the public works director, of regulated pollutants in the discharge from each regulated process. Instantaneous, daily maximum, and long-term average concentrations, or mass, where required, shall be reported. The sample shall be representative of daily operations and shall be analyzed in accordance with procedures set out in § 18-605(10) of this policy.
        3. Sampling must be performed in accordance with procedures set out in § 18-605(11) of this policy and 40 CFR 403.12(b) and (g), including 40 CFR 403.12(g)(4).
      6. Certification. A statement, reviewed by the user's authorized representative as defined in § 18-601(2)(a)(iii) and certified by a qualified professional, indicating whether pretreatment standards are being met on a consistent basis and, if not, whether additional Operation and Maintenance (O&M) and/or additional pretreatment is required to meet the pretreatment standards and requirements.
      7. Compliance schedule. If additional pretreatment and/or O&M will be required to meet the pretreatment standards, the shortest schedule by which the user will provide such additional pretreatment and/ or O&M. The completion date in this schedule shall not be later than the compliance date established for the applicable pretreatment standard. A compliance schedule pursuant to this section must meet the requirements set out in § 18-605(2) of this policy.
      8. Signature and certification. All baseline monitoring reports must be signed and certified in accordance with § 18-604(4) of this policy.
  2. Compliance schedule progress reports. The following conditions shall apply to the compliance schedule required by § 18-605(1)(b)(vii) of this policy:

     
    1. The schedule shall contain progress increments in the form of dates for the commencement and completion of major events leading to the construction and operation of additional pretreatment required for the user to meet the applicable pretreatment standards (such events include, but are not limited to, hiring an engineer completing preliminary and final plans, executing contracts for major components, commencing and completing construction, and beginning and conducting routine operation);
    2.  
    3. The user shall submit a progress report to the public works director no later than fourteen (14) days following each date in the schedule and the final date of compliance including, as a minimum, whether or not complied with the increment of progress, the reason for any delay and, if appropriate, the steps being taken by the user to return to the established schedule; and
    4.  
  3. Reports on compliance with categorical pretreatment standard deadline. Within ninety (90) days following the date for final compliance with applicable categorical pretreatment standards or, in the case of a new source, following commencement of the introduction of wastewater into the POTW, any user subject to such pretreatment standards and requirements shall submit to the public works director a report containing the information described in § 18-605(1) of this policy. For users subject to equivalent mass or concentration limits established in accordance with the procedures in 40 CFR 403.6(c), this report shall contain a reasonable measure of the user's long-term production rate. For all other users subject to categorical pretreatment standards expressed in terms of allowable pollutant discharge per unit of production (or other measure of operation), this report shall include the user's actual production during the appropriate sampling period. All compliance reports must be signed and certified in accordance with § 18-604(4) of this policy.
  4. Periodic compliance reports. Municipalities may sample and analyze user discharges in lieu of requiring the users to conduct sampling and analysis

     
    1. All SIUs shall, at a frequency determined by the public works director but in no case less than once every six (6) months, submit a report indicating the nature and concentration of pollutants in the discharge which are limited by pretreatment standards and the applicable flows for the reporting period. Sampling and analysis must be performed in accordance with procedures set out in § 18-605(10) and (11) of this policy. All periodic compliance reports must be signed and certified in accordance with § 18-604(4) of this policy.
    2. If a user subject to the reporting requirement in this section monitors any pollutant more frequently than required by the public works director, using the procedures prescribed in § 18-605(10) and (11) of this policy, the results of this monitoring shall be included in the report.
  5. Reports of changed conditions. Each user must notify the public works director of any planned significant changes to the user's operations or system which might alter the nature, quality, or volume of its wastewater at least ninety (90) days before the change. See § 18-605(6) for other reporting requirements.

     
    1. The public works director may require the user to submit such information as may be deemed necessary to evaluate the changed condition, including the submission of a wastewater discharge permit application under § 18-604(2) of this policy.
    2. The public works director may issue a wastewater discharge permit under § 18-604(2) of this policy or modify an existing wastewater discharge permit under § 18-604(2) of this policy in response t o changed conditions or anticipated changed conditions.
    3. For purposes of this requirement, significant changes include, but are not limited to, flow increases of twenty percent (20%) or greater, and the discharge of any previously unreported pollutants.
  6. Reports of potential problems.

     
    1. In the case of any discharge including, but not limited to, accidental discharges, discharges of a non-routine, episodic nature, a non-customary batch discharge, or a slug load as defined in § 18-101(2)(oo), that may cause potential problems for the POTW, the user shall immediately notify the public works director of the incident in person or by telephone. This notification shall include the location of the discharge, type of waste, concentration and volume, if known, and corrective actions taken by the user.
    2. Within five (5) days following such discharge, the user shall, unless waived by the public works director, submit a detailed written report describing the cause(s) of the discharge and the measures to be taken by the user to prevent similar future occurrences. Such notification shall not relieve the user of any expense, loss, damage, or other liability which may be incurred as a result of damage to the POTW, natural resources, or any other damage to person or property; nor shall such notification relieve the user of any fines, penalties, or other liability which may be imposed pursuant to this policy.
    3. A notice shall be permanently posted on the user's bulletin board or other prominent place advising employees who to call in the event of a discharge described in paragraph (a), above. Employers shall ensure that all employees who may cause such a discharge to occur are advised of the emergency notification procedure.
    4. All SIUs are required to notify the POTW immediately of any changes at its facility affecting the potential for spills and other accidental discharge, discharge of a non-routine, episodic nature, a non-customary batch discharge, or a slug load as defined in § 18-101(2)(oo).
  7. Reports from non-permitted users. All users not required to obtain a wastewater discharge permit shall provide appropriate reports to the public works director as the public works director may require.
  8. Notice of violation/repeat sampling and reporting.

     
    1. If sampling performed by a user indicates a violation, the user must notify the public works director within twenty-four (24) hours of becoming aware of the violation. The user shall also repeat the sampling and analysis and submit the results of the repeat analysts to the public works director within thirty (30) days after becoming aware of the violation. The user is not required to resample:
      1. If the public works director monitors at the user's facility at least once a month, or
      2. If the public works director samples between the users initial sampling and when the user receives the results of this sampling.
    2. If the public works director does not require the user to perform any self-monitoring and the POTW sampling of the user indicates a violation, the public works director shall repeat the sampling and obtain the results of the repeat analysis within thirty (30) days after becoming aware of the violations, unless one of the following occurs:
      1. the public works director monitors at the users' facility at least once a month; or
      2. The public works director samples the user between their initial sampling and when the POTW receives the results of the initial sampling; or
      3. The public works director requires the user to perform sampling and submit the results to the public works director within the thirty (30) day deadline of the POTW becoming aware of the violation.
  9. Discharge of hazardous waste. Discharge of hazardous waste is prohibited.
  10. Analytical requirements. All pollutant analyses, including sampling techniques, to be submitted as part of a wastewater discharge permit application or report shall be performed in accordance with the techniques prescribed in 40 CFR part 136, unless otherwise specified in an applicable categorical pretreatment standard. If 40 CFR part 136 does not contain sampling or analytical techniques for the pollutant in question, sampling and analyses must be performed in accordance with procedures approved by EPA.
  11. Sample collection.

     
    1. All wastewater samples must be representative of the user's discharge. Wastewater monitoring and flow measurement facilities shall be properly operated, kept clean, and maintained in good working order at all times. The failure of a user to keep its monitoring facility in good working order shall not be grounds for the user to claim that sample results are unrepresentative of its discharge.
    2. Grab samples must be used for pH, cyanide, total phenols, oil and grease, sulfide, volatile organic compounds, and any other pollutant as required by 40 CFR 136. The POTW shall determine the number of grabs necessary t o be representative of the user's discharge. See 40 CFR 403.12(g)(5) for additional grab sample number requirements for baseline monitoring and ninety (90) day compliance reports. Additionally, the public works director may allow collection of multiple grabs during a twenty-four (24) hour period which are composited prior to analysis as allowed under 40 CFR 136.
    3. Composite samples: All wastewater composite samples shall be collected with a minimum of hourly aliquots or grabs for each hour there is a discharge. All wastewater composite samples shall be collected using flow proportional composite collection techniques, unless time proportional composite sampling or grab sampling is authorized by the public works director. When authorizing time-proportional composites or grabs, the samples must be representative and the decision to allow the alternative sampling must be documented.
  12. Timing. Written reports will be deemed to have been submitted on the date postmarked. For reports which are not mailed postage prepaid at a mail facility serviced by the United States Postal Service, the date of receipt of the report shall govern.
  13. Record keeping. Users subject to the reporting requirements of this policy shall retain, and make available for inspection and copying, all records of information obtained pursuant to any monitoring activities required by this policy and any additional records of information obtained pursuant to monitoring activities undertaken by the user independent of such requirements. Records shall include the date, exact place, method, and time of sampling, and the name(s)of the person(s) taking the samples, the dates analyses were performed, the name(s) of the person(s) who performed the analyses; the analytical techniques or methods used; and the results of such analyses. These records shall remain available for a period of at least three (3) years. This period shall be automatically extended for the duration of any litigation concerning the user or the city, or where the user has been specifically notified of a longer retention period by the public works director. (as added by Ord. #2024-08, Sept. 2024 Ch18_1-5-26)