Legal Documents of Jefferson City

The recorder shall be the head of the department of finance. He (she) shall receive a salary to be fixed by the council; he (she) shall have a seat and a voice, but no vote, in the council. He (she) shall by his (her) signature and the city seal, attest all instruments signed in the name of the city and all official acts of the mayor. He (she) shall have power to administer oaths. The powers and duties of the city recorder shall be:

1. Shall keep minutes. It shall be the duty of the recorder to be present at all meetings of the council and to keep a full and accurate record of all business transacted by the same, to be preserved in permanent book form.
2. Shall be custodian of public records, bonds, etc. The recorder shall have custody of and preserve in his/her office, the city seal, the public records, original rolls of ordinances, ordinance books, minutes of the council, contracts, bonds, title deeds, certificates and papers, all official indemnity or security bonds (except his/her own bond, which shall be in the custody of the mayor), and all other bonds, oaths and affirmations and all other records, papers and documents not required by the charter or by ordinance to be deposited elsewhere, and register them by numbers, dates and contents, and keep an accurate and modern index thereof.
3. Shall provide and certify copies of records, papers, etc. The recorder shall provide, and when required by any officer or person, certify copies of records, papers and documents in his/her office and charge therefor, for the use of the city, such fees as may be provided by ordinance; cause copies of ordinances to be printed, as may be directed by the council, and kept in his/her office for distribution.
4. Shall generally supervise and keep records of fiscal affairs. The recorder as the head of the department of finance, shall exercise a general supervision over the fiscal affairs of the city, and general accounting supervision over all the city's property, assets and claims, and the disposition thereof. He/she shall be the general accountant and internal auditor of the city; shall have custody of all papers, records and vouchers relating to the fiscal affairs of the city, and the vouchers relating to the fiscal affairs of the city, and the records in his office shall show the financial operations and condition, property, assets, claims and liability of the city, all expenditures authorized and all contracts in which the city is interested.
5. Shall be treasurer. The recorder shall be the treasurer of the city; as such it shall be his/her duty to collect, receive and receipt for the taxes and all other revenues and bonds of the city, and the proceeds of its bond issues, and to disburse them.
6. Shall perform any other duties imposed. The recorder shall also perform any other duties imposed upon him/her by charter or by ordinance.
7. Appointment of recorder pro tempore. In event of the temporary absence or disability of the recorder, the city manager may by an instrument in writing appoint a recorder pro tempore who shall have and exercise all the powers of the regular recorder. (1996 Code, § 1-303)