Legal Documents of Gatlinburg

The city manager, duly authorized, shall obtain competitive and formal quotations for the sale and disposal of surplus, obsolete, unused materials or equipment, when any one item or group of items offered for sale amounts to more than $1,000.00 in appraised resale value.

1. In such event, the city manager shall cause notice of sale to be published in a newspaper or newspapers of general circulation, giving a general description of the items to be sold, where bids are to be received and the time and place of the sale. The city manager may, in addition, solicit sealed or informal quotations, as the case may be, from prospective buyers, by telephone, by sending them copies of newspaper notices, or other methods designed to reach the greatest number of prospective buyers.
2. When any separate item or items of such surplus to be offered for sale amounts to less than $1,000.00, the city manager may accept informal bids or quotations for the sale of such item or items.
3. Surplus is to be sold to the highest and best bidder with the right retained by the city to reject any or all bids or to waive any informalities or immaterial defects contained in said bids.
4. At the time and place of sale of such surplus, sealed bids shall be submitted to the city manager, and shall be identified as bids on the envelope. Such bids shall be opened in public in the presence of at least (3) persons. Oral bids at a public auction may be considered by the city manager, after giving proper notice of such fact.
5. Depending upon the nature of such surplus offered, the city manager may require that cash or a cashier's check in an amount equal to 10% of the price bid shall be deposited by the bidder at the time of making or submitting the bid. The person to whom property is sold, either by sealed bid or at public auction, shall consummate the purchase within five (5) days from and excluding the date of the award of such bid.
6. The provisions of this section shall not apply when the city is selling surplus, obsolete, or unused materials or equipment to any other federal, state or local governmental unit or agency.
7. In addition to any other procedure for the sale of surplus property set out in this section, the city is hereby authorized to dispose of surplus city property through sale using the internet. The city may conduct such sale itself or may employ a third-party provider for the purpose of said sale. The city is authorized to enter into an agreement with said third-party provider setting forth the process and procedures for such sale. The use of the internet for sales of surplus property shall be an additional means of doing so, and whether such process is used shall be administratively determined by the city manager. (1976 Code, § 1-1514, as amended by Ord. #2327, Feb. 2005)