Legal Documents of Gatlinburg

Code of Gatlinburg

Table of Contents » Title 5 Municipal Finance and Taxation » Chapter 9 Purchase, Sale, And Inventory Of City Property » § 5-911 When competitive bids required.
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Title 5
5-1
Title 5, Chapter 1
5-1001
§ 5-1001
Gatlinburg
Title 5 : Municipal Finance and Taxation
Chapter 9 : Purchase, Sale, And Inventory Of City Property

5-911 : When competitive bids required.

  1. Purchases less than $2,500.00. All purchases of any single item or multiple items totaling less than two thousand five hundred dollars ($2,500.00) are at the discretion of the respective department head and require no public advertisement or competitive bidding. While bidding or quotations are not mandatory for purchases under two thousand five hundred dollars ($2,500.00) they are still desirable and every effort should be made to acquire products and services at best possible price.
  2. Purchases from $2,500.00 to $10,000.00. Purchases greater than two thousand five hundred dollars ($2,500.00) but less than ten thousand dollars ($10,000.00) will be made only after obtaining at least three (3) documented quotes unless there are less than three (3) vendors that can supply the goods or services. For purposes of this section, a vendor that fails to respond to an invitation to quote, resulting in a no quote, constitutes a documented quote. Competitive bidding and public advertisement is not required. Quotes may be received via fax, telephone, internet, and the like. The business will be awarded to the vendor providing the lowest and best quote conforming to the specifications and delivery requirements, provided that the city manager or his/her designee approves the quote and purchase. Department heads or others authorized to make purchases on behalf of the city will not divide the quantity of items required into multiple purchases totaling between two thousand five hundred dollars ($2,500.00) but less than ten thousand dollars ($10,000.00) or otherwise contrive to circumvent the provisions of this section and/or subsequent sections.
  3. Purchases greater than $10,000.00. Unless otherwise provided by statute, competitive bidding and public advertisement will be required for all purchases over ten thousand dollars ($10,000.00) except for:
    1. Purchases for goods or services that are subject to daily price changes (e.g. gasoline).
    2. Purchases from any federal, state or governmental unit or agency or any other cooperative purchasing agreement (U.S. Communities, NJPA, etc.) allowed by the state.
    3. Purchases for goods or services that are sold, distributed or manufactured by a single source ("sole source purchases"); and
    4. Purchases made during a declared area-wide emergency or for the immediate delivery in actual emergencies arising from the unforeseen causes, including delays by contractors or transportation or unanticipated volume of work. (1976 Code, § 1-1511, as replaced by Ord. #2509, Feb. 2017)
Date Last Updated: 03/23/2022
Codification Date: 03/01/2000

Officials at Date of Last Codification:

Mayor - Mike Werner

Vice Mayor - Mark McCown

Commissioner - Ryan DeSear

Commissioner - Chad Reagan

Commissioner - Kirby Smith

City Manager - Cindy Cameron Ogle

City Attorney - Ronald E. Sharp

Date Last Updated: 03/23/2022
Codification Date: 03/01/2000

Officials at Date of Last Codification:

Mayor - Mike Werner

Vice Mayor - Mark McCown

Commissioner - Ryan DeSear

Commissioner - Chad Reagan

Commissioner - Kirby Smith

City Manager - Cindy Cameron Ogle

City Attorney - Ronald E. Sharp