Legal Documents of Gatlinburg

The following terms, conditions and procedures shall be followed by the purchasing agent and/or the city manager and suppliers in the procurement of goods and services for the City of Gatlinburg.

1. All purchases of supplies, materials and equipment and services shall be pursuant to a written requisition from the head of the office, department or agency whose appropriation will be charged therewith, and such supplies, materials, equipment and services shall conform with specifications approved, established and enforced by the purchasing agent and/or the city manager.
2. No purchase order shall be issued or contract executed, nor shall any other agreement purporting to obligate the city be entered into, without the written approval of the director of finance, that there is a sufficient unencumbered appropriation and allotment balance to cover the obligation.
3. Competitive bids on all supplies, materials, equipment and services, except those specified elsewhere in this chapter, and contracts for public improvements shall be obtained, whenever practicable, and the purchase or contract awarded to the lowest responsible bidder, provided that any or all bids may be rejected as prescribed in this chapter.
4. "Split-bidding" is prohibited. The practice of "split bidding" is hereby defined to be the device of submitting multiple requisitions for the same supplies, materials, equipment or services where the sum of the cost of the several requisitions is equal to current state law requirements and splitting the department's requirements into several requisitions would thereby avoid the necessity for the city manager to require competitive sealed bids or quotations. The practice of "split-bidding" is hereby declared to be improper, illegal and against the public interest, and the head of the office, department or agency shall state on each requisition that such requisition represents the entire quantity presently known to be required and that the requisition is not a part of a device or scheme to avoid purchasing on competitive bidding or to otherwise evade the established purchasing procedures of the city.
5. The city manager shall not accept the bid of any vendor or contractor who is in default on the payment of any taxes, licenses, fees or other monies of whatever nature that may be due the city by such vendor or contractor.
6. A bidder, to qualify for an award of contract, shall have available experienced personnel to give adequate service on any equipment bid on, and maintain a supply of essential repair parts. (1976 Code, § 1-1502)