Legal Documents of Bean Station

Code of Bean Station

Table of Contents » Title 5 Municipal Finance and Taxation » Chapter 1 Miscellaneous » § 5-102 Purchasing procedures.
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Title 5
5-1
Title 5, Chapter 1
5-101
§ 5-101
Bean Station
Title 5 : Municipal Finance and Taxation
Chapter 1 : Miscellaneous

5-102 : Purchasing procedures.

  1. The mayor shall act as purchasing agent for the town, with power, except as set out in these procedures, to purchase materials, supplies, equipment; secure leases and lease purchases, and dispose of and transfer surplus property for the proper conduct of the town's business. All contracts, leases, and lease-purchase agreements extending beyond the end of any fiscal year must have prior approval of the governing body.
  2. The purchasing agent shall have the authority to make purchases, leases, and lease purchases of less than four thousand one dollars ($4,001.00) singly or in the aggregate during any fiscal year; and a minimum of three (3) competitive quotes shall be required for items between four thousand one dollars and nine thousand nine hundred ninety-nine dollars (4001.00 and $9.999.00) with governing approval, and public advertisement and competitive bidding shall be required for items costing ten thousand dollars ($10,000.00) or more with governing approval. All competitive bids or quotations received shall be listed upon that document prior to the issuance of the purchase order. Awards shall be made to the lowest and best bid by the governing body.
  3. A description of all projects or purchases, except as herein provided, that require the expenditure of town funds of ten thousand dollars ($10,000.00) or more shall be prepared by the purchasing agent and submitted to the governing body for authorization to call for bids or proposals. After the determination that adequate funds are budgeted and available for a purchase, the governing body may authorize the purchasing agent to advertise for bids or proposals. The award of purchase, leases, or lease-purchases of ten thousand dollars ($10,000.00) or more shall be made by the governing body to the lowest and best bid.
  4. Purchases amounting to ten thousand dollars ($10,000.00) or more, which do not require public advertising and sealed bids or proposals, may be allowed only under the following circumstances and except as otherwise provided therein, when such purchase are approved by the governing body.
    1. Sole source of supply or proprietary products as determined after complete search by using the department and the purchasing agent, with governing body approval.
    2. Emergency expenditures with subsequent approval of the governing body.
    3. Purchases from instrumentalities created by two (2) or more cooperating governments.
    4. Purchases from nonprofit corporations whose purpose or one (1) of whose purposes is to provide goods or services specifically to municipality.
    5. Purchases, leases or lease-purchases of real property.
    6. Purchases, leases, or lease-purchases, from any federal, state, or local governmental unit or agency, of second-hand articles or equipment or other materials, supplies, commodities, and equipment.
    7. Investment in or purchases from the Local Government Investment Pool (LGIP).
    8. Purchases directed through or in conjunction with the state department of general services.
    9. Purchases of fuels, fuel products or perishable commodities.
    10. Purchases of natural gas and propane gas for re-sale.
    11. Purchases from Tennessee state industries (Tennessee Code Annotated, § 41-22-119--121).
    12. Professional service contracts (Tennessee Code Annotated, §§ 12-3-1209 and 12-4-107).
    13. Energy-related service contracts (Tennessee Code Annotated, § 12-4-110).
    14. Any of the insurance as provided in (Tennessee Code Annotated, § 29-20-407).
    15. Purchases for other local governmental units (Tennessee Code Annotated, § 12-3-1203).
    16. Cooperative purchasing agreements (Tennessee Code Annotated, §§ 12-3-1205 and § 12-9-101 et. seq.).
    17. Purchases of property at public auctions (Tennessee Code Annotated, § 12-2-421).
    18. Reverse auctions (Tennessee Code Annotated, § 12-3-1208).
    19. Purchase of confiscated property from the state (Tennessee Code Annotated, § 12-2-201).

  5. The purchasing agent shall be responsible for following these procedures and the Municipal Purchasing Law of 1983, as amended, including

    keeping and filing required records and reports, as if they were set out herein and made a part hereof and within definitions of words and phrases from the law as herein defined. (Ord. #2019-07-100, Aug. 2019)