Legal Documents of Baneberry

When disposing of items estimated to have monetary value, the purchasing agent shall adhere to the following procedures:

1. Obtain a resolution from city council, declaring said item(s) as surplus property and fixing the date, time, and place for the purchasing agent to receive bids.
2. A copy of the resolution shall be posted in three (3) locations in the city.
3. The purchasing agent may advertise the surplus items being dispositioned using the most cost-effective advertising media that will be advantageous to the city.
4. Such equipment or materials shall be sold to the highest bidder. In the event the highest bidder is unable to pay within twenty-four (24) hours, the item shall be awarded to the second highest bidder.
5. All pertinent dispositioning information will be noted in the fixed asset records of the city as to the disposal of the items.
6. The advertisement, bids, and property cards shall be retained for a minimum period of five (5) years. (Ord. #216-2, March 2016)