Legal Documents of Baneberry

The city manager, or an officer of the city designated by the city manager, shall be the purchasing agent for the city.

Except as otherwise provided in this policy, all supplies, materials, equipment and services of any nature whatsoever shall be approved and acquired by the purchasing agent or his representative.

The purchasing agent shall be responsible for:

1. The purchase of supplies, materials and equipment and contractual services required by any commission, office, department or agency of the city.
2. The storage and distribution of all supplies, materials and equipment required by any commission, office, department or agency of the city.
3. Establishing written specifications, whenever practicable, for supplies, materials and equipment required by any commission, office, department or agency of the city. Such specifications shall be definite and certain and shall permit competition.
4. Maintaining, whenever practicable, a perpetual inventory record of all materials, supplies or equipment stored in store rooms or warehouses.
5. Soliciting and maintaining an up-to-date list of qualified suppliers who have requested their names to be added to a "bidders list." The purchasing agent shall have authority to temporarily remove the names of vendors who have defaulted on their quotations, attempted to defraud the city, or who have failed to meet established specifications or delivery dates.
6. Obtaining as full and open competition as possible on all purchases, contracts and sales. (Ord. #216-2, March 2016)