Legal Documents of Baneberry

Records disposition authorization:

1. The city recorder and/or city manager are charged with authorizing and approving the disposition and destruction of records that no longer have administrative, fiscal, legal, or historical value in accordance with state retention schedules.
   
   
   1. The following city offices/officials are authorized the disposition and/or destruction of records: city manager, city recorder, city court clerk, police chief, fire chief, parks and recreation director, planning commissioner, roads commissioner, and others as may be authorized by the board of commissioners or the city manager.
   2. Prior to dispositioning of records, whether destructive or archival, all records managers shall obtain authorization for the proposed dispositioning from the city manager.
2. The positions described above are authorized to dispose of any permanent paper record when the record has been photocopied, photostatted, filmed, microfilmed, preserved by micro-photographic process, or reproduced onto an approved computer or removable computer media, in accordance with Tennessee Code Annotated, § 10-7-121.
3. The disposition of records shall be in accordance with the most current record retention schedule provided by the University of Tennessee's Municipal Technical Advisory Service (MTAS), pursuant to the authority granted in Tennessee Code Annotated, § 10-7-702. However, records may be retained for longer periods when it would be advisable or otherwise helpful to do so. (Ord. #215-1, June 2015)