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Purchases Through State Contract Summary

Reference Number: MTAS-2027
Tennessee Code Annotated
Reviewed Date: July 30, 2020
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The central procurement office may, upon request, purchase goods and services for any local governmental unit of this state. The cost of any purchase shall be borne by the local government unit concerned.

Local governments may, without public advertisement or competitive bidding, make purchases of goods or services included in federal general services administration contracts or other applicable federal open purchase contracts. Excluded from this authorization are motor vehicles other than those manufactured for a special purpose as defined in T.C.A. § 12-3-1208.

Municipalities may take advantage of so-called “state prices” regardless of any charter or general law requirements without public advertisement and competitive bidding.

Not all prices quoted to the state are available to local governments. Regardless of any local or private act, charter or general law, municipalities may purchase any item from local sources if:

  1. The item is available for purchase through contracts or price agreements entered into by the central procurement office;
  2. The item must also be available at the same or lower cost from such local sources;
  3. The local government is not permitted to purchase from an existing contract established by the central procurement office;
  4. And the procedure is approved by a two-thirds vote of the local legislative body and such approval is filed with the comptroller of the treasury.

The items, along with price and vendor information, are available electronically from the purchasing division of the Tennessee Department of General Services, Central Procurement Office.

The T.C.A. citation for this topic is T.C.A. § 12-3-1201.


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