Purpose
The material receiving report form is designed to let the purchasing agent and the finance officer know that an item(s) of a particular order has been received.

When Prepared
This form is completed immediately upon receipt of materials, supplies, or services.

Who Prepares
The person receiving the merchandise.

How to Prepare
A proper material receiving report must contain the following information:

• Purchase order number — The number from the purchase order on which the items were ordered
• From — Name of vendor
• Material received by — Person receiving the item
• Date received — Date the goods are received
• Quantity — Number of items received
• Description — Brief statement describing item(s)
• Price — Unit price from the purchase order
• Per — Unit measure (foot, lb., etc.)
• Amount — Amount equal to quantity times unit cost
• Freight charge — Amount (if any) charged for delivery

When any item(s) is not in satisfactory condition, a statement about the condition of the item(s) must be made in the description column. There is no need to write anything in this column if the item is undamaged.