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Competitive Bids/Proposals (Mod. CM-Council)

Reference Number: MTAS-1650
Reviewed Date: 12/20/2021

Competitive prices for all acquisitions and public improvements must be obtained whenever possible, in accordance with regulations, which must be established by ordi­nance. The lowest responsible bidder must receive contracts or purchases. The municipality may reject any and all bids.

Formal sealed bids must be taken in all transactions of $10,000 or more. These transactions must be confirmed by written contract submitted to and approved by the council.

The charter authorizes the council, upon written recommendation of the city manager and by unanimous resolution of those present at the meeting, to authorize non-competitive contracts where it is clearly to the advantage of the municipality not to contract with competitive bidding.

The council may authorize public improvements or other municipal work to be done by any municipal department or agency without competitive bidding.

"Competitive sealed bids" generally means both sealed bids and sealed proposals. Sealed proposals should be used if the criteria for vendor selection can be clearly defined, the selection process will benefit the municipality, and the process is approved by the municipality’s board of commissioners.