Dear Reader:
The following document was created from the MTAS website (www.mtas.tennessee.edu). This website is maintained daily by MTAS staff and seeks to represent the most current information regarding issues relative to Tennessee municipal government.
We hope this information will be useful to you; reference to it will assist you with many of the questions that will arise in your tenure with municipal government. However, the Tennessee Code Annotated and other relevant laws or regulations should always be consulted before any action is taken based upon the contents of this document.
Please feel free to contact us if you have questions or comments regarding this information or any other MTAS website material.
Sincerely,
The University of Tennessee
Municipal Technical Advisory Service
1610 University Avenue
Knoxville, TN 37921-6741
865-974-0411 phone
865-974-0423 fax
www.mtas.tennessee.edu
Resolution No.______
A Resolution Establishing A Records Management System
Be It Resolved by the City Commission of the City of St. Joseph, Tennessee as follows:
Section 1. In accordance with TCA 10-7-702 the University of Tennessee’s Municipal Technical Advisory Service’s reference guide for records management, “Exhibit A” dated May 2008, is hereby adopted.
Section 2. _____________________________is designated as the city records management administrator and is hereby authorized and directed to preserve, retain, manage and delete and or destroy active records in accordance with the above referenced guide.
Section 3. The records administrator shall provide the city commission with an annual report generally summarizing categories of records deleted from active files. Such deleted files shall be destroyed according to the records management guide.
Section 4. A copy of the records management guide shall be retained in the office of the city recorder.
Section 5. This Resolution shall become effective immediately upon its passage.
Approved this__________day of July, 2008.
_____________________________ _______________________
Mayor Attest: City Recorder
Links:
[1] https://www.mtas.tennessee.edu/kb-authors/darden-ron
DISCLAIMER: The letters and publications written by the MTAS consultants were written based upon the law at the time and/or a specific sets of facts. The laws referenced in the letters and publications may have changed and/or the technical advice provided may not be applicable to your city or circumstances. Always consult with your city attorney or an MTAS consultant before taking any action based on information contained in this website.
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