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Author: Rogers, Honna
A Resolution of the Town of Bean Station, Tennessee Amending Their Personnel Policies to Provide Insurance for Certain Long-Term Employees
Resolution (Created: 2019-04-25; Reviewed: 2021-07-12)

Bean Station, wanting to retain and motivate the best employees and provide incentives for them to stay with the city, passed a resolution granting a benefit to those who stay at least 20 years.
All-Terrain Vehicle Park Advisory Committee
Resolution (Created: 2019-12-12; Reviewed: 2021-04-27)

This is a sample resolution to help cities create a citizens' advisory committee to serve in an advisory capacity to the town commission and as a research and discovery entity devoted to the proposed all-terrain vehicle park in an effort to benefit the community.
E-mail Distribution By City and City-Wide Wifi Analytics Disclosure
General (Created: 2017-01-12; Reviewed: 2021-04-26)

MTAS responds to questions regarding emails distributed by the city to residents and the legal risks of installing wireless internet connections in a downtown area of the city.
Purchasing Card Policy
General (Created: 2014-02-05; Reviewed: 2021-07-28)

A purchasing card policy that is appropriate for smaller cities.
Resolution Authorizing MTAS to Conduct a Stormwater Study
Ordinance (Created: 2021-04-30; Reviewed: 2021-07-20)

A resolution written for the City of Red Bank, Tennessee, authorizing MTAS to conduct a stormwater fee analysis and rate study.
Resolution to Adopt a Youth Sports Concussion Policy
Resolution (Created: 2014-01-13; Reviewed: 2021-06-29)

This sample resolution accompanies the policy required by Public Chapter 148 passed by the Tennessee General Assembly in April 2013 and effective on January 1, 2014.
Sample Resolution to Name a Bridge
Resolution (Created: 2019-12-10; Reviewed: 2021-06-29)

A resolution created for Estill Springs which can be adapted by other cities for the use of naming a bridge.
Soddy-Daisy Exempt Employee Criteria
General (Created: 2017-08-16; Reviewed: 2021-06-02)

MTAS Management Consultant Honna Rogers was asked about making the Director of the Senior Center in Soddy-Daisy, Tennessee an exempt employee who supervises volunteers.
Wrecker Inspections in Selected Tennessee Cities
Survey (Created: 2019-07-01; Reviewed: 2021-05-12)

Nine Tennessee cities were surveyed to find out who handles inspection for wreckers called to the scene following a motor vehicle accident.
Author: Rollins, Sharon
Agreement for Operations, Maintenance and Management Services of Wastewater System
Form (Created: 2010-06-25; Reviewed: 2021-04-07)

MTAS was asked to review and revise contract between town and utility district for wastewater system operations.
Agreement for Sewer Service Outside Corporate Limits
General (Created: 2007-06-26; Reviewed: 2021-04-28)

MTAS was asked to provide a model sewer service agreement for areas outside the city limits.
Considerations for Any City Thinking About Developing a New Sewer System
(Created: 2008-07-24; Reviewed: 2021-06-23)

Ask lots of questions and get answers you can live with before building a centralized sewer system.
Converting Two Way Streets to One Way Streets
General (Created: 2007-03-19; Reviewed: 2020-04-22)

MTAS was asked to evaluate city streets for conversion from two way to one way and to provide guidance on traffic flow, signage, and parking.
Development of a Proposed Sewer System for Estill Springs
Report/Study (Created: 2001-08-06; Reviewed: 2021-05-12)

Recommendation that Estill Springs connect with a neighboring town's sewer system.
Engineer/Sewer/Codes Official
Job Description (Created: 2003-06-26; Reviewed: 2021-04-28)

A job description for the position of Engineer/Sewer/Codes Official.
Fleet Maintenance and Operations Schedules
Form (Created: 2012-07-12; Reviewed: 2020-10-07)

Seven checklists for preventive maintenance and inspections.
General Questions Regarding ADA Compliance
General (Created: 2018-07-16; Reviewed: 2021-04-15)

MTAS was asked the following questions: "How the city’s utilities – gas, electric, water/wastewater – should handle ADA compliance?" and "What does the city need in regards to procurement procedures, zoning ordinance and municipal codes?"
Incentive/Disincentive Contracts
General (Created: 2006-06-12; Reviewed: 2020-10-07)

MTAS was asked whether other cities use incentive contracts.
Municipal Bonds
General (Created: 2012-09-11; Reviewed: 2021-04-23)

Local governments generally should consider using bond issues for large, long-term debt of more than $1 million and for longer than 12 years. The various types of municipal bonds include general obligation bonds, special tax bonds and special assessments, revenue bonds, industrial revenue bonds, and double-barrel bonds.
Ordinance Providing for Private Collection of Bulk Refuse
Ordinance (Created: 2011-05-27; Reviewed: 2021-04-15)

An ordinance for solid waste permits.
Ordinance to Establish Refuse Collection Fees
Ordinance (Created: 2007-03-30; Reviewed: 2021-04-15)

An ordinance to establish refuse collection fees in Title 17 of the municipal code.
Organizational Structure of Municipal Public Works Departments
Report/Study (Created: 2001-02-28; Reviewed: 2021-06-22)

Letter detailing the organizational structure of a municipal public works department.
Public Works Department Model SOP Outline
General (Created: 2007-08-16; Reviewed: 2021-04-12)

An outline of a model operating procedure (SOP) for a public works department.
Public Works Performance Evaluation Forms
Form (Created: 2006-04-05; Reviewed: 2021-05-12)

Sample performance evaluation forms for truck drivers and operators, mechanics, and skilled laborers. Note that the basic parts of the form are the same for all employees. 'Factor K - Essential Function of Employee Position is the factor that is unique to each position.
Public Works Permit Applications
Form (Created: 2011-07-08; Reviewed: 2021-05-28)

MTAS was asked to provide permit applications for the Public Works Dept. of Fayetteville.
Qualification Based Selection: A guide for procuring design professional services in Tennessee
(Created: 2019-07-02; Reviewed: 2021-04-08)

This guide for procuring professional design services was created through the cooperative effort of the Qualifications Based Selection (QBS) Working Group, a group consisting of representatives from various State agencies, professional societies, and private individuals. The purpose of the QBS Working Group was to create a document outlining the process for the procurement of professional design services using Qualifications Based Selection in a manner that complies with state law and benefits both design professionals and public bodies alike.
Through five public meetings from April to December, 2018, the QBS Working Group considered its goal of providing guidance.

Working from a document created by Sharon Rollins for the Municipal Technical Advisory Service (MTAS) (an agency of the University of Tennessee Institute for Public Service that assists municipalities with technical consulting, training and field services) as a guide, the QBS Working Group adopted the attached document as its final product for the purpose of achieving its goal of providing guidance to design professionals and public bodies.

A second document is attached. This is the appendices of the QBS document which provides sample forms to used in the process of acquiring the services of design professionals.
Town of Greeneville Organizational Structure Study
Report/Study (Created: 2005-11-30; Reviewed: 2021-07-16)

MTAS was asked to evaluate the organizational structure, roles, and responsibilities for the departments of engineering, environment, public works, building codes, and planning.
Traffic Calming
General (Created: 2007-05-31; Reviewed: 2020-05-11)

MTAS was asked for information on applying traffic calming measures.
Author: San Luis Obispo, Calif.
Public Art Policy and Procedures
General (Created: 2005-09-27; Reviewed: 2021-07-16)

Guidelines and procedures for public art adopted by the City of San Luis Obispo; includes ordinance and resolutions.
Author: Santa Barbara, Calif.
Landscape Architect/Project Coordinator
Job Description (Created: 2000-02-01; Reviewed: 2021-06-21)

Job description for the position of Landscape Architect / Project Coordinator.
Sample Job Description for City Arborist
Job Description (Created: 2001-07-01; Reviewed: 2021-06-29)

Sample job description for the position of city arborist from the City of Santa Barbara, Calif.
Author: Sedona, AZ
Policy Against Harassment and Bullying
General (Created: 2011-04-26; Reviewed: 2021-05-14)

The purpose of this policy is to reaffirm the City of Sedona's policy against any form of harassment including sexual harassment, harassment based upon race, gender, national origin, religion, age, sexual orientation or disability. It also affirms the City of Sedona's zero tolerance policy towards bullying.
Author: Sevierville
Police Department 12-Hour Shift Proposal
Report/Study (Created: 2011-12-05; Reviewed: 2021-07-02)

A proposal for the Police Department's request to transition to a 12-hour shift.
Author: Shechter, Leslie
Accepting Property to be Used as a Park Exclusively for Senior Citizens
Legal Opinion (Created: 1993-03-04; Reviewed: 2021-05-07)

MTAS was asked whether the City can accept a grant of property to be used as a park with the condition that it be exclusively a park for senior citizens.
Allocation of the First One-Half of the Local Option Sales Tax by the County to the City
Legal Opinion (Created: 1992-12-17; Reviewed: 2021-06-21)

MTAS was asked whether the first half of the sales tax must be apportioned among the school system and whether the county could allocate these funds to school debt retirement.
City Liability for Liquidated Damages on a Terminated Contract
Legal Opinion (Created: 1991-07-17; Reviewed: 2021-07-25)

MTAS was asked whether the Town is required to pay $10,000 in liquidated damages when it terminated a contract with a company.
Composition and Authority of the City Beer Board
Legal Opinion (Created: 1992-03-11; Reviewed: 2021-07-15)

MTAS was asked whether the composition of the board can be changed and whether the board has the authority to deny a beer permit to an applicant that meets the requirements set out in the beer ordinance
Discretion of Town to Refuse to Allow New Taps
Legal Opinion (Created: 1994-02-03; Reviewed: 2021-04-22)

MTAS was asked whether the Board of Mayor and Aldermen may refuse to allow new taps to the municipal water system outside the corporate limits.
Does an Employee Have a Right to a Salary Increase by Virtue of Provisions Made in the Budget for Salary Increases
Legal Opinion (Created: 1992-07-23; Reviewed: 2021-06-21)

MTAS was asked whether an employee has a right to a salary increase by virtue of provisions made in the budget for salary increases.
Employing Minors in Establishments That Sell Beer
Legal Opinion (Created: 1992-08-31; Reviewed: 2021-07-15)

MTAS was asked whether minors may be employed in establishments that sell beer.
Employment Contracts between City Manager and Department Heads
Legal Opinion (Created: 1993-05-20; Reviewed: 2021-07-08)

MTAS was asked whether the Commissioners of the City may enter into an "employment agreement" with the Chief of Police.
Expending Municipal Funds to Relocate Sewer, Water, and Gas Mechanical Equipment at the Request of a Property Owner
Legal Opinion (Created: 1995-01-11; Reviewed: 2021-05-27)

MTAS was asked about the legality of expending municipal funds to relocate sewer, water and gas mechanical equipment at the request of a property owner who wishes to backfill his property.
Forcing the City to Accept and Maintain Private Streets Located in Privately Owned Residential Developments
Legal Opinion (Created: 1991-08-15; Reviewed: 2020-10-07)

MTAS was asked whether the City can be forced to accept the dedication and ongoing maintenance responsibility for private streets, street lights and storm sewers located within condominium and planned unit developments.
Mayor Refuses to Take an Oath of Office
Legal Opinion (Created: 1991-03-01; Reviewed: 2021-06-09)

MTAS was asked whether, if the mayor refuses to take an oath of office, his seat is considered vacant.
Mayor's Obligation to Carry Out the Will of the Board
Legal Opinion (Created: 1993-02-11; Reviewed: 2021-07-21)

MTAS was asked whether the Mayor can refuse to sign a contract that the Board of Aldermen have voted to approve.
Passing a Resolution Authorizing Volunteers to Provide Fire Protection Within the City Limits
Legal Opinion (Created: 1993-03-12; Reviewed: 2021-07-29)

MTAS was asked about the advisability of some residents of the City forming a volunteer fire department and contracting with the City to provide services.
Pay for Seasonal Employees
Legal Opinion (Created: 1993-03-19; Reviewed: 2021-05-07)

MTAS was asked whether the City could pay umpires, scorekeepers, and others working just the summer months by the game rather than hourly wages or a specific salary.
Speed Limits in and Around Schools
Legal Opinion (Created: 1994-03-03; Reviewed: 2020-05-11)

MTAS was asked about speed limits in and around schools located within the City.
TVA Power Contracts
Legal Opinion (Created: 1991-06-07; Reviewed: 2021-04-27)

MTAS was asked to address several issues related to power contracts with TVA.
Author: Shults, Chris
Certified Municipal Finance Officer Program: An Impact Analysis
Report/Study (Created: 2016-01-29; Reviewed: 2021-07-29)

This study examines whether the CMFO program improved municipal financial practices. The results indicate that the CMFO program has improved municipal financial practices by reducing the number of municipal financial errors in Tennessee cities.
Tennessee Municipal Benchmarking Project FY2014
Report/Study (Created: 2015-04-30; Reviewed: 2017-06-07)

In this FY2014 annual report, there are a total of ten services measured and analyzed: building code enforcement, employment benefits, finance, fire, human resources, parks and recreation, planning and zoning, police, property maintenance code enforcement, and refuse collection, disposal, and recycling.
Tennessee Municipal Benchmarking Project FY2015
Report/Study (Created: 2016-04-13; Reviewed: 2017-06-07)

In this FY2015 annual report, there are a total of eleven services measured and analyzed: building code enforcement, employment benefits, finance, fire, human resources, information technology, parks and recreation, planning and zoning, police, property maintenance code enforcement, and refuse collection, disposal, and recycling. This PDF is the latest version available and includes any updated and corrected information.
Author: Signal Mountain
Fowl Ordinance Comparison
Survey (Created: 2010-04-01; Reviewed: 2021-07-08)

The Town of Signal Mountain asked twenty-four cities whether they had an ordinance regulating chickens within the city limits.
Job Description and Interview Questions for Street Foreman
Job Description (Created: 2021-07-12; Reviewed: 2022-02-21)

The Town of Signal Mountain, Tennessee provided MTAS with a job description and the list of interview questions used when hiring a Street Foreman.
Author: Smeltzer, Becky
Learning Projects of Municipal Elected Officials: an Executive Summary
Report/Study (Created: 2017-03-02; Reviewed: 2021-07-20)

The researcher, supported by the Municipal Technical Advisory Service, interviewed 41 municipal elected officials in East Tennessee to determine what they learned about during CY2015 in order to fulfill their role as a mayor, vice-mayor, or city councilmember/alderman.
Author: Smithville
Municipal Code Citation
Form (Created: 2007-07-26; Reviewed: 2021-06-21)

A citation form to be used by the City of Smithville for offenses that are not traffic related.
Author: Smyrna
Chief Mechanic
Job Description (Created: 2001-08-16; Reviewed: 2021-04-23)

Job description for the position of chief mechanic of the water and wastewater treatment plants for the City of Smyrna.
Customer Service Supervisor
Job Description (Created: 2001-08-16; Reviewed: 2021-04-23)

Job description for the position of customer service supervisor for utilities and public works for the City of Smyrna.
Fire Chief
Job Description (Created: 2001-08-23; Reviewed: 2021-04-28)

Job description for the position of Fire Chief for the City of Smyrna.
Fitness Facility Manager
Job Description (Created: 2001-08-23; Reviewed: 2021-04-28)

Job description for the position of Fitness Facility Manager for the City of Smyrna.
Graffiti Ordinance
Ordinance (Created: 2006-10-28; Reviewed: 2021-07-01)

An ordinance prepared by the Town of Smyrna defining graffiti, dealing with its removal, authorization to use municipal funds, and violations.
Groundskeeper (Assistant)
Job Description (Created: 2001-08-23; Reviewed: 2021-04-28)

Job description for the position of Groundskeeper (Assistant) for the City of Smyrna.
Groundskeeper (Head)
Job Description (Created: 2001-08-23; Reviewed: 2021-04-28)

Job description for the position of Groundskeeper (Head) for the City of Smyrna.
Municipal Codes Inspector
Job Description (Created: 2005-04-22; Reviewed: 2021-05-07)

A job description for the position of municipal codes inspector.
Parks and Recreation Director
Job Description (Created: 2001-08-24; Reviewed: 2021-05-07)

Job description for the position of Parks and Recreation Director for the City of Smyrna.
Water Treatment Plant Chief Operator
Job Description (Created: 2001-11-02; Reviewed: 2021-06-03)

Job description for the position of City of Smyrna Water Treatment Plant Chief Operator.
Author: Spencer, Eric
Fiscal Recovery Fund (FRF) Overview
General (Created: 2021-09-21; Reviewed: 2021-09-21)

As a result of the COVID-19 pandemic and its effects on economies, the federal government passed the American Rescue Plan Act (ARPA) on March 11, 2021. It provides for a substantial infusion of fiscal recovery funds into state and local governments throughout the United States. Tennessee was allocated $3.725 billion for use at the state level, and $2.28 billion to be distributed to local governments. This is a guide provides an overview of the funding process.
Resolution for American Rescue Plan Act (ARPA) Allocation
Resolution (Created: 2022-03-21; Reviewed: 2022-04-01)

MTAS Finance Consultant Eric Spencer created this sample resolution to be used by a Tennessee municipality to use when receiving their allocation from the American Rescue Plan Act.
Author: Spring Hill
City Planning Assistant Job Description
Job Description (Created: 2020-03-31; Reviewed: 2021-07-26)

The City of Spring Hill, Tennessee provided MTAS with a job description for their City Planning Assistant. An employee to provide support to the Planning Director with planning activities and the development review process. He or she will also be responsible for administrative functions within the department. The planning assistant will also process and track maintenance and performance bonds and application data.
Author: Springfield
City of Springfield Request for Proposals Contract Management of the Legacy Golf Course
RFP (Created: 2015-11-13; Reviewed: 2021-06-01)

The City is seeking proposals from all interested firms to provide management services for the daily operations and maintenance of the golf course.
Author: Stegall, Kay
ARPA and Other Federal Grants, What's the Catch?
General (Created: 2022-02-22; Reviewed: 2022-02-22)

In this MTAS Hot Topic sent out to cities in February 2022, how to comply with federal grant requirements is discussed and resources are provided.

Free money is great but there are conditions. The acceptance of federal grants obligates the recipient to comply with the federal grant regulations. The information included here is meant to assist Tennessee municipalities in complying with these federal grant requirements related specifically to Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) which is the program resulting from the passage of the American Rescue Plan Act (ARPA).
Internal Control Tool Kit for Municipal Governments
Report/Study (Created: 2019-02-16; Reviewed: 2022-01-25)

This toolkit is intended to assist cities in getting started on or reassessing their existing internal control system.
Municipal Banking Services Must Now Be Evaluated Every Four Years (Public Chapter 277 of 2019)
General (Created: 2019-10-15; Reviewed: 2021-07-13)

MTAS resources and guidance on Public Chapter 277 of 2019 which requires a contract for banking services be based on the evaluation of proposals, which should be documented for audit purposes. Attached are a Q & A and a sample quote for banking services for use by Tennessee municipalities. Also included here is a link to the MTAS City Byte, an online short course, on the topic.
Municipal Chart of Accounts
General (Created: 2021-08-30; Reviewed: 2021-11-03)

The municipal version of the current chart of accounts for the State of Tennessee.
Municipal Purchasing Procedures (Non-Sealed Bid)
Form (Created: 2022-01-25; Reviewed: 2022-02-11)

Municipalities subject to the Purchasing Law of 1983, may wish to increase the maximum amount that exempts public advertisement and competitive bids from $2,500 to up to $10,000. To do so requires passage of an ordinance that adjusts the dollar amounts. This model does not include the language required to adopt the competitive sealed proposal method of procurement. If the municipality chooses to utilize the competitive sealed proposal method as authorized by TCA § 12-3-1207 a procurement code must be adopted by ordinance. Purchasing procedures may be adopted by resolution, however, the procurement code must be adopted by ordinance.

Summary of the Distribution of State Sales and Use Tax
General (Created: 2016-09-29; Reviewed: 2021-07-26)

MTAS was asked three questions: 1. What factors are used to calculate state shared sales tax?; 2. Do the factors change or stay the same?; 3. What population number is used?
Author: Stokes, Richard
2019 Fair Labor Standards Act final rules released
General (Created: 2019-10-18; Reviewed: 2019-10-18)

The U.S. Department of Labor has set a new standard salary level in the Fair Labor Standards Act of $684 per week/$1,368 biweekly/$1,482 semimonthly/$2,964 month (equivalent of $35,568 per year). The Department has also set the Highly Compensated Employee (HCE) annual compensation amount at a new level of $107,432. The new salary rates are effective January 1, 2020. This hot topic from MTAS reviews the history of the new rules and also discusses discretionary bonuses and incentive payments rule changes.
Applicant tracking system survey
Survey (Created: 2019-05-09; Reviewed: 2021-04-09)

A survey of selected cities to determine the use of applicant tracking systems, software/platform in place, and the method used to procure the system in use.
Building Access/Security and Employee Time & Attendance Policies, Procedures and Products Survey
Survey (Created: 2017-01-17; Reviewed: 2021-04-09)

Fourteen cities were asked questions about safety policies and procedures relating to office doors and access points; the use of flex-time; and, methods, products, and vendors for capturing employee time and attendance.
Calculating Overtime Pay for Firefighters and Police
General (Created: 2012-05-08; Reviewed: 2021-04-09)

MTAS was asked to clarify how to calculate pay for non-exempt law enforcement and fire protection personnel.
Call-out and overtime compensation for utility workers survey
Survey (Created: 2017-06-09; Reviewed: 2021-05-26)

A survey of selected cities on compensation of utility employees for call-out and overtime work.
Car Allowance Survey
Survey (Created: 2012-01-30; Reviewed: 2021-06-15)

Twenty-one cities responded to a survey about whether they have car allowances, who is eligible for car allowances, and the amount of the car allowance.
City Judge Benefits Survey
Survey (Created: 2017-02-10; Reviewed: 2021-07-27)

Seventeen cities responded to an MTAS survey about their city judge, including the number of hours worked, salary, and benefits participation.
City Judge Compensation and Benefits Survey
Survey (Created: 2007-08-20; Reviewed: 2021-07-27)

Fifteen cities were asked several questions about the compensation and benefits package for their municipal judge.
City Mechanic Certification Incentives
Survey (Created: 2017-12-05; Reviewed: 2020-06-02)

MTAS surveyed ten cities to find out if they offer incentive pay to city mechanics for obtaining certification to inspect, maintain and repair emergency vehicles.
City Planner Salary, Contracted Grant Writers, Retirement Plans and Supplemental Bridge Benefits Survey
Survey (Created: 2018-04-27; Reviewed: 2021-04-23)

A survey of selected cities to gather city planner salary information, whether contracted grant writers are in use, and the offerings of retirement plans including supplemental bridge benefits.
City Psychologist Usage
Survey (Created: 2016-12-16; Reviewed: 2021-06-15)

Ten cities were asked about their use of a psychologist in their municipality.
Compensation Policy Required by Law
General (Created: 2012-04-02; Reviewed: 2021-04-23)

MTAS was asked whether cities are required by law to have a compensation policy.
Department Assistant Directors in Selected Tennessee Cities
Survey (Created: 2017-12-01; Reviewed: 2021-04-14)

MTAS surveyed 11 cities regarding Assistant or Deputy Directors in a number of departments in their cities.
Educational Assistance Survey
Survey (Created: 2017-01-24; Reviewed: 2021-05-07)

Thirteen cities were asked several questions about educational assistance opportunities, tuition reimbursement, and requirements for employees to participate in their educational assistance programs.
Emergency Management Director Survey Results
Survey (Created: 2016-03-29; Reviewed: 2021-07-12)

Twenty-nine cities and organizations were asked whether they have an emergency management director and salary information for that position.
Employee Benefit Survey
Survey (Created: 2016-08-11; Reviewed: 2021-05-07)

Twenty-seven cities were asked questions about pay in lieu of vacation policies, vacation accrual policies, cash payment of unused sick leave at retirement,
Employee Testing Survey and Results
Survey (Created: 2014-05-19; Reviewed: 2021-04-28)

MTAS was asked to prepare an employment testing survey to determine if Tennessee cities conduct pre-employment testing for police, fire, and public safety dispatch applicants; includes the responses of the fifteen participants.
Farmer's Market Insurance in Selected Tennessee Cities
Survey (Created: 2018-07-01; Reviewed: 2021-07-15)

Ten cities in Tennessee were surveyed regarding farmer's markets and insurance for the vendors.
Fire Shift Commanders and Assistant Chief Salary and Organizational Structure
Survey (Created: 2018-02-01; Reviewed: 2021-07-22)

Selected Tennessee cities were surveyed regarding their fire departments and the organizational structure.
Firefighters as Auxiliary Police Officers and Dispatcher Psychological Assessment Survey
Survey (Created: 2019-07-01; Reviewed: 2021-06-29)

A survey of selected cities and towns regarding allowing firefighters to serve auxiliary police officers and also the psychological assessment of dispatchers.
Firefighters Vacation Accrual Summary Report
Survey (Created: 2010-03-23; Reviewed: 2021-05-20)

Eighteen cities were asked about vacation leave for full-time employees of the fire department.
FLSA and Exempt Employees
General (Created: 2004-09-29; Reviewed: 2021-06-15)

MTAS was asked to provide documentation allowing city to send employees home when they have worked 40 hours in workweek.
Grant Writers in Selected Tennessee Cities
Survey (Created: 2018-03-31; Reviewed: 2021-04-23)

Thirteen Tennessee cities were surveyed to find out if they employ a full-time grant writer.
Health Care Reform and W-2 Reporting Guidance
General (Created: 2012-10-08; Reviewed: 2021-07-09)

MTAS was asked for information about Form W-2 for Health Care Reform reporting.
Health Insurance Waiting Periods in Selected Tennessee Cities
Survey (Created: 2018-05-15; Reviewed: 2021-07-09)

A survey of selected Tennessee cities regarding waiting periods for health insurance for municipal employees.
Hiring Minors Age 16 and 17
General (Created: 2012-07-09; Reviewed: 2021-04-28)

MTAS was asked about a city's responsibilities when hiring minors age 16 or 17 for a fulltime seasonal position.
Hiring Questions about Applicant Pool and an Applicant with Known Disabilities
General (Created: 2012-08-13; Reviewed: 2021-07-09)

MTAS was asked for advice when there is a very small applicant pool and one applicant has a known disability that might affect his or her ability to perform the job.
Incentive Pay for City Employees Who Attain Certification
Survey (Created: 2017-06-01; Reviewed: 2021-05-12)

Cities were asked if incentive pay was given to employees who attained certification in a job-related or other field, or for earning an associate or Bachelor's degree.
Inclement Weather Notification in Select Tennessee Cities
Survey (Created: 2018-09-11; Reviewed: 2021-07-22)

Thirteen cities in Tennessee were surveyed to find out if their municipality closes during inclement weather and if so, how do they communicate that to non-emergency employees who do not have to report to work.
Interns in the Workplace Survey
Survey (Created: 2005-01-03; Reviewed: 2021-04-28)

Nineteen cities and counties were asked several questions about their use and pay of interns in city departments.
Lateral Transfer Survey Results
Survey (Created: 2007-05-25; Reviewed: 2021-05-04)

Thirteen jurisdictions responded to a survey asking whether they have a policy for lateral transfers.
Letter of Employment
Form (Created: 2012-10-01; Reviewed: 2021-05-04)

MTAS was asked to develop a letter of employment to give to employees when they are employed. The letter would give the employee basic information about salary, benefits, probationary status and other matters that need to be clear to the employee upon accepting employment with the city.
Locating an Interpreter
General (Created: 2012-06-07; Reviewed: 2021-06-22)

MTAS was asked how to find a Mandarin Chinese interpreter.
Mental Health Return to Duty Evaluation Form Survey
Survey (Created: 2017-05-26; Reviewed: 2021-05-07)

A survey of selected cities to determine if those cities employ the use of a mental health return to duty evaluation form.
Military Leave and School Patrol Officers in Selected Tennessee Cities
Survey (Created: 2018-07-06; Reviewed: 2021-05-07)

Twelve cities in Tennessee were surveyed regarding employees who deploy on military leave and whether or not they accrue benefits while gone. Those surveyed were also asked about School Crossing Guards and what benefits, if any are available to them.
On-Boarding Software Survey
Survey (Created: 2017-10-01; Reviewed: 2021-05-24)

Twenty-one Tennessee cities were surveyed to find out if they use onboarding software for new employee orientation.
On-the-Job Injury and Police/Fire Recruits Survey
Survey (Created: 2017-07-18; Reviewed: 2021-05-12)

A survey of selected cities regarding on-the-job injuries related to police and fire recruits.
Out-of-Rank/Class Pay Survey
Survey (Created: 2004-08-31; Reviewed: 2021-05-07)

Twenty-three city departments were asked questions about compensating employees who work in a job with a higher classification.
Overtime Compensation Response Summary Report
Survey (Created: 2010-03-23; Reviewed: 2021-05-07)

Twenty-two cities were asked about compensation for overtime in compliance with the FLSA and premiums for on-call.
Pay Plan Issues and Salary Adjustments
General (Created: 2012-05-24; Reviewed: 2021-05-07)

MTAS was asked about giving a 2% raise to all employees being paid less than $40,000 and a one-time $500 bonus payment to everyone else.
Physical Agility Testing and Holiday Time Off
Survey (Created: 2015-08-03; Reviewed: 2021-05-14)

Thirteen cities were asked questions about physical agility testing for police officers and firefighters, as well as whether the city provides any form of holiday time off when an employee is required to work a holiday.
Police and Fire Department Annual Physical Exam Survey
Survey (Created: 2006-08-11; Reviewed: 2021-05-21)

Twenty-five cities and airport authorities were asked whether their police and fire departments require annual physical exams and if there are rewards or incentives given.
Police Officer Recruitment and Retention
Survey (Created: 2018-06-01; Reviewed: 2021-05-12)

Nineteen Tennessee cities were surveyed to find out about their police department recruitment and retention policies.
Pre-Employment Testing of Clerical/Administrative Support Candidates
Survey (Created: 2012-08-16; Reviewed: 2021-05-14)

Fourteen cities were asked questions about their pre-employment testing of clerical/administrative support candidates.
Property Acquisition and Manager's Tool Box Survey
Survey (Created: 2019-07-01; Reviewed: 2021-05-14)

Seven Tennessee cities responded to a survey regarding property acquisition and whether or not the city has developed a Manager's Tool Box containing policies, procedures, forms or a purchasing card.
Public Sector Retirement Bridge Supplement Usage in Selected Tennessee Cities
Survey (Created: 2017-09-15; Reviewed: 2021-07-12)

A survey of selected cities regarding the offering of the supplemental bridge benefit for retiring public safety employees (T.C.A. 8-36-211). Questions also cover participation in the Tennessee Consolidated Retirement System (TCRS) and mandatory retirement ages for public safety employees.
Requirement of a Commercial Driver License (CDL) for Municipal Employees
Survey (Created: 2019-12-10; Reviewed: 2021-05-12)

A survey of selected cities regarding Commercial Driver License (CDL) licensing requirements for employees.
Retiree Re-employment and Paperless HR Survey
Survey (Created: 2017-02-13; Reviewed: 2021-06-02)

Sixteen cities responded to an MTAS survey about the conditions of re-employing retirees and whether their HR department has gone paperless.
Retirement benefits providers and pension committee structure in selected Tennessee cities and towns
Survey (Created: 2017-08-15; Reviewed: 2021-06-02)

A survey of retirement benefits providers and pension committee structure in selected Tennessee cities and towns.
Retirement plan options and pension committees in selected Tennessee cities
Survey (Created: 2017-08-01; Reviewed: 2021-06-02)

A survey of selected cities in Tennessee looking at retirement plans in place and the pension/retirement committee for the cities.
Sample Interview Manuals for Personnel Director, City Manager and City Recorder
General (Created: 2004-06-01; Reviewed: 2021-05-12)

The attached sample interview manuals provide guidance on the interview process as well as sample interview questions for personnel director, city manager, and city recorder.
Sick Leave at Retirement Survey (Non-TCRS)
Survey (Created: 2013-08-09; Reviewed: 2021-06-02)

Eleven cities were asked whether their employees are allowed to accrue sick leave; the maximum amount of sick leave employees may accrue; and upon retirement, whether employees may sell their sick leave back to the city, use their sick leave towards retirement, etc.
Survey of Promotional Pay Increases and Workers Compensation Policies
Survey (Created: 2018-05-15; Reviewed: 2021-07-15)

Survey looks at how increases related to promotions are applied to the employee's salaries and policies related to workers compensation.
Survey Results on Various Personnel Topics
Survey (Created: 2014-07-21; Reviewed: 2021-06-02)

Eighteen cities and counties were asked about police and fire work schedules, holiday pay, personnel committees, and salaries for pre-treatment technicians and inspectors, park operations supervisor, and head groundskeeper.
TDOT Transition Plan Survey
Survey (Created: 2017-12-01; Reviewed: 2021-04-20)

Nine Tennessee cities responded to a request for information regarding how they are handling the TDOT ADA Transition Plan.
Testing Standards, Salary Survey, and Retirement Insurance
Survey (Created: 2015-02-23; Reviewed: 2021-06-03)

Thirteen cities were asked how often they offer testing for police and fire personnel; salary ranges for a sustainability coordinator and a stormwater coordinator; eligibility for and benefits of retiree health insurance.
Tobacco-Free Workplace Survey
Survey (Created: 2017-01-11; Reviewed: 2021-05-12)

Seventeen cities were asked whether their organization is tobacco-free, whether there is a health-care premium surcharge for employees who use tobacco products, and what tobacco cessation programs or support the city offers.
TTY (Text Telephone) Equipment Survey
Survey (Created: 2017-02-20; Reviewed: 2021-04-15)

Thirteen cities responded to an MTAS survey about their usage of TTY (Text Telephone) or TDD (Telecommunication Device for the Deaf) equipment.
Unemployment Insurance for Volunteer Firefighters
General (Created: 2012-07-23; Reviewed: 2021-05-21)

MTAS was asked if the city must pay unemployment insurance on its volunteer firefighters.
Unemployment on Temporary Workers
General (Created: 2012-07-16; Reviewed: 2021-07-15)

MTAS was asked about temporary city employees filing and receiving unemployment from a city that is an Unemployment Reimbursing Employer.
Use of 12 Hour Shifts in Selected Cities
Survey (Created: 2019-12-10; Reviewed: 2021-06-03)

A survey regarding the use of 12 hour shifts in selected cities.
Veterans Differential Pay
Survey (Created: 2004-12-13; Reviewed: 2021-06-03)

Thirteen cities were asked several questions about paying a differential to veterans deployed on military leave.
Veterans Preference Survey
Survey (Created: 2010-01-04; Reviewed: 2021-06-03)

Twelve cities and one airport authority were asked whether they give veteran preference points and questions related to granted preferences.
Volunteer Workers at a Golf Course
General (Created: 2012-03-23; Reviewed: 2021-07-12)

MTAS was asked whether volunteers at a golf course could be compensated with free golf games.
Worker's Compensation Survey
Survey (Created: 2019-05-01; Reviewed: 2021-07-15)

Seventeen Tennessee cities responded to a request for information regarding their Worker's Compensation policies.
Workers' Compensation Change
Survey (Created: 2014-08-01; Reviewed: 2021-06-03)

Eighteen cities were asked questions about compensating employees on Workers' Compensation with 66-2/3% of their salary, rather than 100% of their salary.
Author: Tallent, Mike
Beer Permits for Golf Courses
General (Created: 2002-10-22; Reviewed: 2021-07-14)

MTAS was asked to identify several options for allowing beer sales on golf courses.
City of Chattanooga Division of Codes & Inspection
Report/Study (Created: 2002-01-18; Reviewed: 2021-04-29)

MTAS was asked to do an inspection and codes division organizational study.
City of Chattanooga Fleet Study
Report/Study (Created: 2002-06-01; Reviewed: 2020-06-02)

MTAS was asked to conduct a study of the city's fleet operations.
Rights-of-Way Management Ordinance
Ordinance (Created: 2004-08-23; Reviewed: 2021-05-28)

MTAS was asked to develop a rights-of-way management ordinance; includes appropriate permits and forms.
Author: Tennessee
Grants Analyst 2
Job Description (Created: 2017-09-11; Reviewed: 2021-05-12)

Job description for the position of Grants Analyst 2 from the State of Tennessee.
Legislation Creating MTAS
General (Created: 1949-04-15; Reviewed: 2016-07-06)

The Municipal Technical Advisory Service (MTAS) was created in 1949 by Public Act of the General Assembly.
Local Government Exemption Authorization
Form (Created: 2010-09-13; Reviewed: 2021-05-28)

A form for the city to provide notice to the Dept. of Commerce that it has adopted and is enforcing a particular code or the code outlined in an adopting ordinance or resolution.
Author: Tennessee Alcoholic Beverage Commission
Certificate of Compliance: Retail Package Store
Form (Created: 2011-04-20; Reviewed: 2021-07-15)

A sample of the Certificate of Compliance form that most cities/towns use for their Certificate of Compliance.
Author: Tennessee Department of Revenue
Tennessee Sales and Use Tax: County and City Local Tax Rates (Nov. 2020)
General (Created: 2020-11-01; Reviewed: 2021-07-21)

Alphabetical list of Tennessee counties and cities with their local sales tax rates from the Tennessee Department of Revenue. Document is dated as "revised November 2020."
Author: Tennessee Dept. of Economic and Community Development
Certified Population of Tennessee Incorporated Municipalities
General (Created: 2005-07-01; Reviewed: 2021-10-25)

For use in the distribution of state shared taxes to incorporated municipalities.
Author: Tennessee Dept. of Environment and Conservation
Guidelines for Open Burning of Natural Disaster Debris
General (Created: 2021-12-02; Reviewed: 2021-12-02)

The Tennessee Department of Environment and Conservation Division of Air Pollution Control has recently created a new webpage that outlines the process for governmental agencies to follow when proposing a governmental collective site for the open burning of natural disaster debris.
MS4 Stormwater Documents 2016
Form (Created: 2016-10-06; Reviewed: 2021-05-26)

This collection of stormwater documents includes: NPDES General Permit for Discharges from Small Municipal Separate Storm Sewer Systems; Rationale Sheet; Addendum to Rationale (NOD); Phase II Stormwater Permit Notice of Intent (NOI); an MTAS 2016 Model MS4 Notice of Intent (NOI) that has been reviewed by TDEC; and Form for Annual Report.
Author: Tennessee Dept. of Labor and Workforce Development
Tennessee Department of Labor and Workforce Development: Employer's First Report of Work Injury or Illness
Form (Created: 2010-09-23; Reviewed: 2017-01-03)

The Workers' Compensation Division has released an updated version of the Tennessee First Report of Work Injury, Form C20.
Author: Tennessee Fire Chiefs Association
Fire Department Recognition Bill
General (Created: 2003-02-26; Reviewed: 2021-07-12)

This information from a TFCA flyer answers questions about the Fire Department Recognition Bill.
Tennessee Fire Service Emergency Response Plan
General (Created: 2010-05-31; Reviewed: 2021-07-27)

The purpose of the plan is to provide local fire chiefs access to large quantities of fire service resources that may be needed in a large fire, disaster, or other major emergency.
Author: Tennessee Occupational Safety and Health Administration
TOSHA Fire Service Inspection Checklist
Form (Created: 2012-01-23; Reviewed: 2021-07-27)

The Tennessee Occupational Safety and Health Administration (TOSHA) uses this checklist from South Carolina OSHA, when inspecting Tennessee fire departments.
Author: Tennessee Office of Open Records Counsel
Model Public Records Policy
General (Created: 2017-01-19; Reviewed: 2021-04-22)

Pursuant to the requirements of Public Chapter 722, Acts of 2016, the Tennessee Office of Open Records Counsel released the Model Public Records Policy with accompanying material.
Author: Terry, Bill
The Powers and Functions of the Local Planning Commission in Tennessee
Report/Study (Created: 2019-03-22; Reviewed: 2021-07-27)

A paper prepared for the citizen planning commission member to be used as a general guide in the performance of his/her duties. The original draft of this report was published in 1985 and then updates were published in 2005 and 2013.
Author: Tindall, Craig
Survey of Charter Provisions Regarding Vacancies on Council
Survey (Created: 2017-01-11; Reviewed: 2021-07-21)

Nineteen cities were surveyed to determine what they do when there are mayoral or council vacancies.
Author: TML Risk Management Pool Loss Control Department
Using Inmates and Probationers for Public Service Work Projects
General (Created: 2016-02-17; Reviewed: 2021-05-12)

Loss control guidelines provided by the Tennessee Municipal League Risk Management Pool
Author: TPMA
Fire Department Sick Leave Policies
Survey (Created: 2007-05-25; Reviewed: 2021-05-20)

TPMA sent out a survey to determine how municipalities handle sick leave for Fire Department employees and received fourteen responses.
Author: Tullahoma
Tullahoma Fire Department Standard Operating Procedures 2008
Report/Study (Created: 2008-04-14; Reviewed: 2021-07-27)

The purpose of this updated SOP manual is to provide uniform standards for the operations of the Tullahoma Fire Department.
Author: Unknown
Massage Parlor License Application
Form (Created: 2002-06-01; Reviewed: 2021-06-22)

This massage parlor license application for Thornton, Colorado includes a checklist, the application, authorization, background, zoning referral, and city code section.
Restricted Entry Access Systems
Ordinance (Created: 2000-08-10; Reviewed: 2021-05-20)

An ordinance related to residential developments with restricted entry access.
Author: Ward, Jennifer
Summary of Research on the Use of Compressed Schedules by Police Agencies
Report/Study (Created: 2009-07-10; Reviewed: 2021-05-12)

MTAS was asked to assist in researching how police agencies use compressed work schedules.
Author: Warner, Candace
Ensuring Effective Municipal Service Delivery to Diverse Constituents: Preparing Tennessee Cities to Serve Changing Communities
Report/Study (Created: 2015-12-05; Reviewed: 2017-06-05)

The purpose of this MTAS-sponsored research study is three-fold, 1) identify current diversity initiatives (e.g. training programs, resources, and programming) within Tennessee municipalities that prepare local government employees to serve diverse populations, 2) identify existing service delivery initiatives that serve diverse local constituents in Tennessee municipalities (e.g. language materials, etc.), 3) identify future diversity-related training and resources most beneficial to the municipality in serving diverse constituents. The central research question is, 'In what ways can Tennessee municipalities better prepare to serve an increasingly diverse public?'
Author: West, Gary
Fire Department Standard Operating Procedure: Fire Department Vehicle Safety, Emergency and Non-Emergency Response, Safe Emergency Operations on Roadways
General (Created: 2010-06-30; Reviewed: 2021-07-22)

This procedure identifies requirements for the implementation of a safe Fire Department vehicle operations program.
Hiring New Firefighters and Promoting Firefighters
General (Created: 2007-04-08; Reviewed: 2021-06-20)

Includes information on volunteer firefighters.
Author: West, Joy
Sewer Lift Station Safety Procedure Survey
Survey (Created: 2013-10-31; Reviewed: 2021-07-16)

Five cities were asked several questions about sewer lift stations with dry wells and the classification of the space as a "permit required" or a "non-permit required" confined space.
Author: White House
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Author: Whitehead, Rick
Ordinance Establishing a Driver Education Course and Providing for Its Operation
Ordinance (Created: 2005-05-12; Reviewed: 2020-11-12)

An ordinance that establishes a traffic school.
Records Management Plan, Manual, and Resolution
General (Created: 2005-09-01; Reviewed: 2021-07-20)

A records management plan with accompanying manual and resolution
Sample Building Dedication Policy
General (Created: 2010-03-24; Reviewed: 2021-06-29)

A sample policy regarding building plaques.
Workplace Harassment Policy
General (Created: 2005-06-09; Reviewed: 2021-06-03)

A generic policy dealing with workplace harassment.
Author: Wibking, Lyndy
City Donations to Non-Profit Organizations
Survey (Created: 2015-01-28; Reviewed: 2021-07-26)

Twenty-two cities were asked if they had stopped making donations to non-profit organizations and whether there is a written policy supporting this decision.
Delinquent Utility Bills Survey
Survey (Created: 2014-02-11; Reviewed: 2021-04-26)

Six cities were asked who collects delinquent utility bills and about the payment for these services.
Disciplinary Appeals Processes in Selected Tennessee Cities
Survey (Created: 2015-07-31; Reviewed: 2021-04-28)

MTAS asked twenty-six cities about their disciplinary appeals process and the city manager's role in that process.
Fleet Maintenance Services Survey
Survey (Created: 2014-10-20; Reviewed: 2020-10-07)

MTAS asked six cities about charging the city's various departments for fleet services.
Holiday Compensation for Public Safety Employees Survey
Survey (Created: 2014-02-20; Reviewed: 2021-05-20)

Eleven cities were asked how they compensate full-time and part-time firefighters for holidays and how these policies compare to police patrol employees.
Obtaining Credit Reports for Police & Fire Applicants: An MTAS Survey
Survey (Created: 2014-08-08; Reviewed: 2021-05-07)

MTAS asked 15 cities whether they obtain credit reports during the hiring process for police officers and firefighters.
Police Uniforms/Uniform Allowances in Selected Tennessee Cities
Survey (Created: 2015-07-31; Reviewed: 2021-07-02)

MTAS asked twelve cities whether they supply police uniforms or uniform allowances and the amount of the allowance.
Tracking Municipal Vehicles Survey
Survey (Created: 2015-03-26; Reviewed: 2020-05-11)

MTAS asked thirteen cities about the technology used to track movement of municipal vehicles.
Use of Time Clocks Survey
Survey (Created: 2014-02-27; Reviewed: 2022-02-18)

Seven cities were asked several questions about their use of time clocks for employees to track their daily time.
Author: Williamson County
Internet Forum for Williamson County, Tennessee, Terms of Use Agreement and Resolution
General (Created: 2011-06-01; Reviewed: 2021-07-20)

An example of a Terms of Use Agreement and a Resolution as submitted by Williamson County for a public Internet forum for use by its County Commissioners.
Stormwater Program Coordinator
Job Description (Created: 2003-02-17; Reviewed: 2021-06-02)

Job description for the position of Stormwater Program Coordinator.
Suggested Operating Procedures of the Williamson County Rescue Squad
Report/Study (Created: 2015-04-17; Reviewed: 2021-05-21)

This manual is for the use of every member of the W.C.R.S., to help each person better represent the fire profession and the squad.
Author: Wolf, Dennis
"Barry Brady Act" Pre-Employment Physical Medical Examination Waivers
Form (Created: 2019-10-03; Reviewed: 2022-03-31)

These forms are templates for a city to consider when developing their own waiver forms for potential firefighters to waive the inclusion of cancer screening regarding the employment related firefighter cancer rebuttable presumption established by the Barry Brady Act as part of a pre-employment physical examination, or for current firefighters to elect to have the physical examination. MTAS recommends that cities discuss this with their city attorney before implementing any waiver.
After Incident Citizen Satisfaction Survey Program
Survey (Created: 2016-12-14; Reviewed: 2021-05-20)

A template for a program to measure customer satisfaction with the emergency service provided by the fire department. The program package includes a sample survey form, an Excel spreadsheet to compile the results, directions on entering the survey results into the Excel spreadsheet, and a sample memo to announce the program to fire department personnel.
Agreement for Reimbursement for Cost of Training and Equipment in the Event of Employment Termination
General (Created: 2019-08-21; Reviewed: 2021-05-21)

A sample agreement for fire departments to use as part of the on-boarding process. An understanding between the department and the employee in the event of a termination within the first two years, the city will be reimbursed for training and equipment provided during this time.
Assistant Fire Chief & Training Officer Sample Job Description
Job Description (Created: 2018-06-04; Reviewed: 2021-05-21)

Protects life and property by performing firefighting, emergency medical, hazardous materials response, and other duties as assigned. Serves as department training officer and department safety officer. Responsible for the overall direction of fire department operations and administration in the absence of the fire chief.
Assistant Fire Chief and Training Officer Job Sample
(Created: 2018-06-04; Reviewed: 2021-05-21)

Sample job description for Assistant fire chief and training officer, prepared by Dennis Wolf.
Bloodborne Pathogens Exposure Control Plan
General (Created: 2018-08-06; Reviewed: 2021-05-21)

The following Exposure Control Plan (ECP) has been developed to eliminate or minimize occupational exposure to bloodborne pathogens according to OSHA standard 29 CFR 1910.1030, “Occupational Exposure to Bloodborne Pathogens.” This exposure control plan is an element of our safety and health program and complies with TOSHA’s Bloodborne Pathogens, 1910.1030, requirements.
The information contained in this publication is not considered a substitute for the OSH Act or any provisions of OSHA standards. It provides general guidance on a particular standard-related topic but should not be considered a definitive interpretation for compliance with OSHA requirements. The reader should consult the OSHA standard in its entirety for specific compliance requirements.

Burning Permit Sample Ordinance
Ordinance (Created: 2004-02-04; Reviewed: 2022-05-02)

MTAS was asked for assistance in revising an open burning permit program.
Chainsaw Use Standard Operating Procedure Template
Form (Created: 2020-05-15; Reviewed: 2022-05-21)

Dennis Wolf created this template for Tennessee fire departments to use for training firefighters to use a chainsaw in the course of their work.
Cities Providing Fire Service Outside Their Limits
General (Created: 2011-12-19; Reviewed: 2021-06-28)

MTAS was asked whether a County may contract with a City for fire protection for a specific area outside the town limits.
Classified and Commercial Driver Licenses Chapter 1340-1-13
General (Created: 2002-04-16; Reviewed: 2021-07-09)

Commercial driver licenses are not required for drivers operating emergency vehicles.
Clean Cab Concept SOP Template
Form (Created: 2020-06-01; Reviewed: 2021-07-09)

The purpose of this form is to provide guidelines for all fire department members to follow which will assist fire department personnel in protecting themselves from potential toxins and carcinogens by minimizing exposure from cross contamination through maintaining a "clean cab" environment.
Clinton, Tennessee, Fire Station Location Study
Report/Study (Created: 2012-11-30; Reviewed: 2021-07-12)

The purpose of this study is to evaluate the city's distribution of fire stations, determine if the locations are adequate, determine if a fire station or stations should be relocated, and determine the optimal location for an additional fire station. The scope of this study included review of distribution requirements in the ISO Fire Suppression Rating Schedule, NFPA requirements, and fire service best practices regarding deployment of resources.
Columbia, Tennessee, Fire Station Location Study
Report/Study (Created: 2012-04-30; Reviewed: 2021-07-12)

The study's purpose is to answer three questions: 1. Station 3 is obsolete: Where should Columbia relocate Station 3?; 2. Where should Columbia place its next fire station(s)?; and 3. What are the EMS drive time zones for each fire station?
Commissioning Fire Investigators
General (Created: 2013-04-16; Reviewed: 2022-05-21)

MTAS was asked whether a fire department should grant commissioned peace officer status to the department's fire investigators for conducting fire and arson investigations.
Comprehensive Fire Management Study Survey Form
Form (Created: 2011-09-06; Reviewed: 2021-07-12)

A checklist for an MTAS Comprehensive Management Review (CMR) of fire organizations.
Cost of Maintaining Fire Hydrants
General (Created: 2013-02-26; Reviewed: 2021-07-12)

MTAS was asked about the annual cost of maintaining fire hydrants.
Cost Recovery of Hazardous Materials Clean-Up and Response
General (Created: 2002-02-05; Reviewed: 2021-07-12)

MTAS was asked to provide information on the cost recovery involving hazardous materials spills.
Critical Need for Volunteer Incentive Programs
General (Created: 2005-08-23; Reviewed: 2021-05-21)

Volunteer incentive programs must be developed by each fire department to insure that the drop out rate is reduced to the lowest level possible.
Deducting Union Dues for Firefighters
General (Created: 2002-03-13; Reviewed: 2021-05-20)

MTAS was asked to research cities' requirements to deduct union dues from firefighters.
Duties and Responsibilities of a Fire Chief
Report/Study (Created: 2000-11-02; Reviewed: 2021-07-12)

Discusses the duties and responsibilities of the Paris, Tennessee, Fire Chief.
Electric & Hybrid Vehicle Fire Resource Information
General (Created: 2022-05-18; Reviewed: 2022-05-18)

The author of this document explains the number of all electric and hybrid vehicles are on the road with the number of them expected to increase. The listed resources are provided to assist fire departments and other first responders with their local training program on electric and hybrid vehicle fires.
Emergency Management for Municipalities in Tennessee
General (Created: 2009-02-12; Reviewed: 2021-07-12)

MTAS was asked whether a city should have an emergency management director.
Emergency Right of Way Press Release Template
Form (Created: 2014-05-15; Reviewed: 2020-10-07)

This is a resource for a local fire department to use to raise community awareness of the need for drivers to yield to emergency vehicles and to move over for stopped emergency vehicles.
Entry Level Firefighter Job Description
Job Description (Created: 2005-07-01; Reviewed: 2021-05-21)

A job description for an entry level firefighter for the City of Dayton.
Exempt and Non-Exempt Cities Under the State Fire Marshal's Building and Fire Code
General (Created: 2003-10-31; Reviewed: 2021-07-22)

MTAS was asked the difference between an exempt and nonexempt city under the State Fire Marshal's Building and Fire Code.
Fairview, Tennessee, Fire Station Location Study
Report/Study (Created: 2011-04-30; Reviewed: 2021-07-12)

The study's purpose is to answer this question: Where should Fairview place its fire stations to provide coverage for the City of Fairview and Fairview's response district based upon the maximum five-mile coverage area allowed by ISO?
Final Regulations: Volunteers and the Affordable Care Act
General (Created: 2014-02-17; Reviewed: 2021-05-21)

In summary, hours worked by a volunteer who does not receive (and is not entitled to receive) compensation in exchange for the performance of services are not treated as hours of service for purposes of the Patient Protection and Affordable Care Act (PPACA).
Fire Chief Is In The Driver's Seat
General (Created: 2001-09-13; Reviewed: 2021-05-20)

An article answering the question regarding the responsibility and scheduling of the Fire Chief's position in a fire department.
Fire Chief Sample Job Descriptions
Job Description (Created: 2013-09-12; Reviewed: 2021-05-21)

A collection of several sample job descriptions for the position of fire chief; includes job descriptions for fire chiefs of a volunteer fire department.
Fire Department Hose Test Record
Form (Created: 2021-04-29; Reviewed: 2021-07-12)

This form was created to be used by any fire department and includes a method for testing fire hoses.
Fire Department Major
Job Description (Created: 2003-08-27; Reviewed: 2021-07-12)

A job description for the position of Fire Department Executive Officer with the rank of Major.
Fire Department Training Records
General (Created: 2003-08-25; Reviewed: 2021-05-21)

Fire Department records for training and personnel are open for inspection upon demand during any reasonable hours.
Fire Drills in Schools and ISO Credit
Form (Created: 2018-07-26; Reviewed: 2021-05-21)

Section 1000 of the ISO Fire Suppression Rating Schedule evaluates the community risk reduction efforts in a community. Part of Section 1032B1, Fire Safety Education in Schools, evaluates fire safety efforts in schools, including the conducting of monthly fire drills. This section requires that “Each school must conduct 1 fire exit drill, in accordance with the general criteria of NFPA 101, Life Safety Code, or the ICC International Fire Code each month that the campus is in session.”
Fire Hydrant Flow Test Results Calculator
General (Created: 2015-02-26; Reviewed: 2021-07-12)

This spreadsheet may be downloaded to calculate the results of fire hydrant flow tests.
Fire Inspection Quality Assurance Survey
Form (Created: 2018-07-25; Reviewed: 2021-05-21)

This form is a sample survey that cities can use as follow up after a fire code compliance inspection.
Fire Stations and Coronavirus Precautions: A Hot Topic for Tennessee Municipalities
General (Created: 2020-03-27; Reviewed: 2021-07-22)

Firefighters understand the concept of hot, warm, and cold zones in fire stations when it comes to keeping turnouts and fire contaminated gear out of the living areas of the station. But what about viruses and other pathogens? The practices used for fire contaminated gear do not work with pathogens. Therefore, firefighters need to practice more extensive contamination control to reduce the chance of spreading the coronavirus while at the fire station.
Fire Support Specialist
Job Description (Created: 2017-03-03; Reviewed: 2021-05-21)

A sample job description for a Fire Support Specialist.
Fire Support Specialist
Job Description (Created: 2017-04-24; Reviewed: 2021-05-21)

A sample job description for a fire support specialist.
Fire Watch Policy
Form (Created: 2016-02-08; Reviewed: 2021-05-21)

This sample fire watch policy provides for the continuous presence of a trained person, who maintains a constant fire watch, while the required fire protection system is out of service.
Firefighter Training and Certification in Tennessee
General (Created: 2021-04-29; Reviewed: 2021-07-22)

MTAS Fire Consultant Dennis Wolf created this document in order to compile information from frequently asked questions regarding what training firefighters are required to have.
Firefighter Training in Tennessee
General (Created: 2021-02-11; Reviewed: 2021-02-11)

MTAS is often asked about what training firefighters are required to have. The answer is that, from a standpoint of required training, the training requirements for firefighters vary from none-at-all to minimal. The key word in this question is “required,” being defined as mandatory by a state law or regulation.
Firefighters Must Have Key to Fire Station
General (Created: 2006-09-19; Reviewed: 2021-05-21)

If a fire station is locked when not occupied, then all firefighters must have a key.
Goodlettsville, Tennessee, Comprehensive Fire Management Overview
Report/Study (Created: 2012-08-31; Reviewed: 2021-07-22)

Goodlettsville requested a comprehensive management overview of many city departments including the fire department. This report provides an outside perspective of the city's fire services and future needs.
Handling Employee (fire, EMT, paramedic, police officer) Exposure to COVID-19
General (Created: 2020-03-22; Reviewed: 2021-05-21)

MTAS advice on what to do if an employee (firefighter, EMT, paramedic, police officer, etc.) has close contact to a COVID-19 positive patient, to a patient that is suspected of having COVID-19, or to a patient exhibiting respiratory distress symptom.
Hazardous Materials Incident Reimbursement Ordinance
Ordinance (Created: 2011-05-10; Reviewed: 2021-04-15)

A sample ordinance for the reimbursement of costs associated with a hazardous materials incident.
Incident Initiated Public Fire Safety Education Encounter
Form (Created: 2018-07-01; Reviewed: 2021-05-21)

Often on an incident firefighters are asked to provide, or voluntarily provide, fire safety information to the occupants. Such encounters allow fire department members to educate the public on fire safety. ISO considers such activities as public fire safety education and the community can receive credit towards community risk reduction credit for the ISO evaluation. To receive the credit, the effort must be documented. This form should be used to document any fire safety education interaction with the public as a result of the fire department's response to a home or business.
Lakeland, Tennessee, Fire Station Location Study
Report/Study (Created: 2011-09-30; Reviewed: 2021-07-22)

The study's purpose is to answer two questions: 1) Where should Lakeland place its next fire station? and 2) How many fire stations might Lakeland need in the long term?
Mail Inserts and ISO Credit
General (Created: 2018-07-15; Reviewed: 2021-07-22)

Dennis Wolf responded to a request for information from Murfreesboro regarding ISO credit for a residential fire safety program.
McMinnville, Tennessee, Fire Station Study
Report/Study (Created: 2012-09-28; Reviewed: 2021-07-22)

The purpose of this study is to evaluate the city's distribution of fire stations and to determine whether the city needs a third fire station or if relocating one or both of the existing stations would provide adequate coverage. The study reviews the current roster of fire apparatus and makes recommendations on the city's fire apparatus needs. The scope of this study includes a review of the present ISO rating, meeting OSHA and NFPA requirements, and fire service best practices regarding deployment of resources.
Model Carbon Monoxide (CO) Alarm Response Policy
Form (Created: 2016-12-05; Reviewed: 2021-07-22)

This model policy was created to provide procedures for personnel to follow for the safe investigation and mitigation of reported carbon monoxide (CO) incidents.
Model Fire Sprinkler Ordinance
Form (Created: 2019-12-03; Reviewed: 2021-05-21)

This is a model fire sprinkler ordinance for both commercial and residential property. Fire sprinkler systems save lives, property, and reduce the potential for large fires in the community, thus protecting the tax base.
Model Juvenile Fire Setter Standard Operating Procedure
General (Created: 2019-11-13; Reviewed: 2021-05-21)

The purpose of this guideline is to establish a consistent procedure in partnership with community resources for the screening, education and referral of youths who have been identified as misusing ignition sources (matches, lighters, or fireworks) or starting a fire, either unintentionally or maliciously.
Model Press Release for Fire Hydrant Inspections and Flow Testing
Form (Created: 2016-10-04; Reviewed: 2021-05-20)

The model press release may be customized and used by any fire department to inform residents and business owners in their community that the fire department will be conducting inspection, maintenance, and flow testing of fire hydrants in the community.
Morristown, Tennessee, Fire Services Study
Report/Study (Created: 2012-09-30; Reviewed: 2021-07-22)

The purpose of this study is to evaluate the entire fire department and make recommendations related to fire department management, operations, resources, and enhanced level of services. The scope of this study included review of the present ISO rating, meeting OSHA and NFPA requirements, and best practice management of the fire department.
Mt. Juliet, Tennessee, Fire Services Study
Report/Study (Created: 2012-01-23; Reviewed: 2021-07-22)

MTAS was asked to provide analysis of the best fire service options for Mt. Juliet.
Mt. Pleasant, Tennessee, Comprehensive Fire Management Overview
Report/Study (Created: 2016-06-30; Reviewed: 2021-07-22)

MTAS conducted this study by a review of submitted documentation, field study work involving interviews with Mount Pleasant personnel, physical inspection of the fire station and equipment, and a tour of the service area. This report provides an outside perspective of the city's fire services and future needs.
MTAS Comprehensive Fire Management Overview for Harriman, Tennessee
Report/Study (Created: 2015-08-31; Reviewed: 2021-07-22)

MTAS conducted this CMR by review of submitted documentation, field study work involving interviews with Harriman personnel, physical inspection of the fire stations and equipment, and a tour of the service area.
MTAS Guidance on the Limited Reuse of N95 Respirators
General (Created: 2020-04-02; Reviewed: 2021-07-22)

With the severe shortage of N95 respirators, many municipalities and other organizations are faced with the dilemma of reusing N95 respirators, using a lessor form of protection, such as a surgical mark, trying to make their own mask or respirator, or going without any respiratory protection.

MTAS Near-Miss Reporting Standard Operating Procedure Template
Form (Created: 2018-04-12; Reviewed: 2021-05-21)

This MTAS template to report near-misses can be customized to meet local needs.
Mutual Aid Update: FEMA Reimbursement of Mutual Aid Costs Under Certain Conditions.
General (Created: 2011-12-17; Reviewed: 2021-07-22)

FEMA will reimburse mutual aid costs under certain conditions.
N95 Respirators and Respiratory Protection Q & A: A Hot Topic for Tennessee Municipalities
General (Created: 2020-03-30; Reviewed: 2021-05-21)

With the shortage of N95 respirators, which is the type of respirator recommended by the Centers for Disease Control (CDC) for respiratory protection against the coronavirus, MTAS has received questions about the reuse of N95 respirators and alternate types of respirators and masks. This hot topic provides information on N95 respirators and other types of respiratory protection. MTAS does not recommend or endorse any products. Cities should use this information as a resource when making decisions for their operations.
New Fire Station Design Standards
General (Created: 2003-09-08; Reviewed: 2021-07-22)

MTAS received a question on the construction of a new fire station.
NFPA 1582: Standard on Medical Requirements for Firefighters and Fire Department Physicians
Form (Created: 2019-09-24; Reviewed: 2021-05-21)

This is an NFPA sample form for conducting a physical medical examination for a firefighter.
Nolensville, Tennessee, Fire Services Study
Report/Study (Created: 2012-09-28; Reviewed: 2021-07-22)

The purpose of this fire study is to answer two questions: 1. What options are available to the Town of Nolensville regarding the provision of fire protection, emergency medical response, and related emergency services for the town? 2. Can MTAS provide a recommendation for a fire protection plan for the Town of Nolensville at build-out?
Oral Interview Questions for Entry Level Firefighter
General (Created: 2006-05-19; Reviewed: 2021-05-20)

MTAS was asked to provide sample oral interview questions for an entry level firefighter.
Ordinance to Establish a Charge for False Emergency Alarms
Ordinance (Created: 2004-08-04; Reviewed: 2021-05-20)

An ordinance to establish a charge for false emergency alarms which were not caused by a violent act of nature.
Personal Safety for Fire Investigators
General (Created: 2020-06-01; Reviewed: 2021-05-21)

A standard operating guideline is recommended for all fire investigators or those involved in the duties of fire and explosion scene investigations.
Pre-Employment Hepatitis C Testing Declination Form
Form (Created: 2021-05-20; Reviewed: 2022-02-18)

State law (T.C.A. § 7-51-209) provides a rebuttable presumption that any emergency rescue worker who suffers a condition or impairment of health that is caused by the hepatitis C virus, and that results in total or partial disability or death shall be presumed to have a disability suffered in the line of duty, unless the contrary is shown by a preponderance of the evidence that the exposure did not occur elsewhere. They employer may offer a preemployment test for hepatitis C, and the applicant may choose to decline the test. MTAS created a template for a hepatitis C preemployment testing declination form. You may modify this template to meet local needs, and MTAS recommends that your city attorney review this form before you use it.
Pre-employment HIV Testing Declination Form
Form (Created: 2022-02-15; Reviewed: 2022-02-16)

State law (T.C.A. § 7-51-209) provides a rebuttable presumption that any emergency rescue worker who suffers a condition or impairment of health that is caused by the human immunodeficiency virus (HIV), and that results in total or partial disability or death shall be presumed to have a disability suffered in the line of duty, unless the contrary is shown by a preponderance of the evidence that the exposure did not occur elsewhere. They employer may offer a preemployment test for the human immunodeficiency virus, and the applicant may choose to decline the test. MTAS created a template for a HIV preemployment testing declination form. You may modify this template to meet local needs, and MTAS recommends that your city attorney review this form before you use it.
Protecting Fire Department Infrastructure
Report/Study (Created: 2016-03-23; Reviewed: 2021-05-21)

This document contains some information on suspicious activity reporting and protective measures for fire departments to take to help secure the fire department's personnel and assets.
Public Fire Safety Education Report
Form (Created: 2019-11-13; Reviewed: 2021-05-21)

Form created by MTAS to document public fire safety education programs for the State Fire Marshal's Office.
Quality Assurance Program for Enforcement and Inspection Programs
Form (Created: 2020-12-10; Reviewed: 2021-05-21)

MTAS Fire Consultant Dennis Wolf authored this template that can be used by any city or town to provide a means of measuring the quality of fire inspections performed.
Question on Open Burning
General (Created: 2007-08-09; Reviewed: 2021-05-21)

MTAS was asked about open burning within the city limits.
Questions about NIMS (National Incident Management System)
General (Created: 2005-09-30; Reviewed: 2021-07-23)

MTAS was asked whether a city has to do the training and pass the resolution and who receives the compliance documentation.
Reasonable Accommodations for Firefighter with Service Dog
General (Created: 2017-04-24; Reviewed: 2021-07-26)

MTAS provided guidance in making a determination on what is a reasonable accommodation under the Americans with Disabilities Act (ADA) for a firefighter with diabetes who has a service dog, and wishes to bring the service dog to work with him at the fire station.
Replacing Fire Hose
General (Created: 2013-06-19; Reviewed: 2021-07-26)

NFPA requires a fire department to have a replacement schedule, but stops short of establishing a maximum number of years of service, leaving that up to the authority having jurisdiction. Even though a section of 15-year old fire hose may still pass an annual test, the fire chief should consider a 10-year maximum service life under normal operating conditions. The 2013 edition of NFPA 1962 has a requirement that calls for hose manufactured before July 1987 to be removed from service. The ISO FSRS also addresses the testing of fire hose. For maximum points, the fire department must test all fire hose annually. The FSRS states: The Hose Service Test Program shall be in accordance with the general criteria of NFPA 1962, which requires that test pressures are a minimum of 300 psi for attack hose, and a minimum of 200 psi for supply hose. As long as the fire hose passes an annual test, ISO will give the fire department credit for the hose.
Residential Fire Sprinklers and ISO Increased Fire Flow Requirements for Large Homes
General (Created: 2013-06-19; Reviewed: 2021-05-20)

The consequences of insufficient fire flows are significant, and include increased risk to trapped occupants in rescue operations, a reduced ability to extinguish the fire, an increase in property damage, and increased risk to firefighters. An option for your community is passing an ordinance requiring residential fire sprinklers. The revised Insurance Services Office (ISO) Fire Suppression Rating Schedule (FSRS) takes effect in Tennessee on July 1, 2013. The new ISO Fire Suppression Rating Schedule has increased fire flow requirements for large homes (homes exceeding 4,800 square feet), but recognizes sprinklers and reduces the needed fire flow (NFF) accordingly.
Resolution to Adopt the National Incident Management System
Resolution (Created: 2005-08-30; Reviewed: 2021-07-26)

A resolution allowing a city to adopt the NIMS concept of emergency planning and incident command.
Ripley, Tennessee, Fire Station Location Study
Report/Study (Created: 2012-06-30; Reviewed: 2021-07-26)

The study's purpose is to answer three questions: 1. Ripley desires to relocate its fire station to a piece of city-owned property. Is this a good location for a fire station? 2. Where should Ripley place its next fire station(s)? and 3. What is the current status of fire protection in Ripley?
Sample Criminal Background Check Policy
General (Created: 2013-06-25; Reviewed: 2021-05-20)

Tennessee Code Annotated ' 68-102-308 allows fire departments to conduct criminal background checks on both current and potential employees and volunteers, provided the department has a written policy in place.
Sample Disciplinary Policy for Fire Departments
General (Created: 2007-08-28; Reviewed: 2021-05-21)

This is a sample disciplinary policy that can be adopted by any fire department.
Sample Dress Code (Fire Department Standard Operating Procedure)
General (Created: 2017-07-07; Reviewed: 2021-05-21)

A template dress code policy for use in a municipal fire department standard operating procedure.
Sample Fire Department Firearms On-Duty Policy
General (Created: 2018-10-09; Reviewed: 2021-05-21)

This is a sample policy to serve as a template for a specific policy based on local needs. In October of 1996, the Department of Safety began issuing handgun carry permits pursuant to T.C.A. § 39-17-1351. While Tennessee allows persons with a valid handgun carry permit to carry handguns in places where they are not otherwise prohibited by law, an employer has the right to set policy for the workplace. There is debate on this issue, but the consensus of most municipal governments is to prohibit guns in the workplace except for commissioned law enforcement officers and similar employees with a need to go armed in the performance of their duties.
Sample Fire Department Physical Ability Test
General (Created: 2016-08-08; Reviewed: 2021-07-27)

The sample physical ability test is a model for cities to use when creating their own test. Cities and fire departments should review and modify this sample policy to meet local needs.
Sample Fire Department Risk Management SOP
Form (Created: 2015-05-15; Reviewed: 2021-07-27)

This fire department sample risk management policy is designed to be customized for local needs.
Sample Fire Department Social Media Policy
Form (Created: 2021-07-29; Reviewed: 2021-07-29)

The purpose of this policy is to provide guidance to Fire Department members to clarify the boundaries between appropriate and inappropriate use of social media by fire department personnel and to provide guidelines on the management, administration, and oversight.
Sample Fire Hydrant Ordinance Adopting by Reference NFPA Standards
Ordinance (Created: 2014-03-24; Reviewed: 2021-07-27)

An ordinance adopting by reference the NFPA fire hydrant color coding standards and establishing certain standards for fire flows and hydrants and use of some existing fire hydrants.
Sample Hazardous Materials Route Ordinance
Ordinance (Created: 2018-03-05; Reviewed: 2021-05-21)

A sample ordinance for Tennessee cities to use, limiting flammable liquid, gas and hazardous materials carriers to certain truck routes.
Sample Naloxone Hydrochloride Administration Standard Operation Procedure
General (Created: 2017-07-20; Reviewed: 2021-05-21)

This is a sample policy to be used as a template for a fire department to create a specific policy for their fire department. Though Tennessee law allows a properly trained individual to administer naloxone for a suspected opioid overdose, the fire department should check with their medical director BEFORE implementing a naloxone administration SOP and should follow the medical director’s advice.
Sample Policy for the Wearing of the Fire Department Dress Uniform by Retired Members
General (Created: 2012-04-03; Reviewed: 2021-05-20)

This is a sample policy covering the wearing of the dress uniform by retired fire department personnel. The fire department should customize this policy to meet local needs.
Sample Policy for Transgender Use of Restroom Facilities
Form (Created: 2016-04-12; Reviewed: 2021-05-20)

Sample policy for transgender use of restrooms, locker rooms, shower facilities, and sleeping quarters in fire stations. This sample policy may be customized to meet local needs as long as the customization is non-discriminatory.
Sample Respiratory Protection Program Template
Form (Created: 2014-06-11; Reviewed: 2021-07-27)

General Industry standard 1910.134 of the Occupational Safety and Health Act requires that a Respiratory Protection Program shall be established whenever respirators are required to be used in an occupational setting. This program is a guideline to prevent employee overexposure to atmospheric contaminants and oxygen deficient atmospheres which are potentially harmful to health.
Sample SOP/SOG for Forced Entry into Unoccupied and Secured Properties
Form (Created: 2016-06-29; Reviewed: 2021-05-20)

This sample policy was created to establish procedures for forced entry into secured properties during emergency responses and may be edited to meet local needs.
Sample Volunteer Firefighter Shift Staffing Policy
Report/Study (Created: 2012-01-19; Reviewed: 2021-05-20)

MTAS was asked how a fire department might receive credit from the ISO for volunteers who ride out at the fire station. Two key points to an acceptable written policy are the establishment of work shifts and receiving prior approval before working a shift. More information is provided in the attached letter.
Sample Water Rescue Standard Operating Procedures (SOP)
General (Created: 2017-08-08; Reviewed: 2021-05-21)

MTAS has created three sample water rescue standard operating procedures (SOPs) for cities to revise and adopt for their use. SOP 1 establishes a standard structure and guideline for all fire department personnel operating at incidents involving water rescue operations. SOP 2 provides procedures and guidance when responding to emergency calls involving a water rescue incident while ensuring the safety and well-being of both rescuers and victims. SOP 3 addresses procedures detailing operation of agency boats and watercraft.

Scotts Hill, Tennessee, Fire Management Study
Report/Study (Created: 2012-09-28; Reviewed: 2021-07-27)

The study request resulted from a desire for Scotts Hill to evaluate the possibility of improving its ISO rating from a Class 7 to a Class 5. The purpose of this study is to evaluate the entire fire department and make recommendations related to fire department management, operations, resources, and enhanced level of services. The scope of this study includes a review of the present ISO rating, meeting OSHA and NFPA requirements, and best practice management of the fire department.
Securing Dangerous Weapons Sample Policy for Fire Deparments
General (Created: 2013-04-04; Reviewed: 2021-05-21)

This sample policy provides guidelines on how a fire department might address a situation where a person carrying a dangerous weapon, such as a firearm, requires medical treatment and/or transport.
Seven Deadly Sins of Fire Departments
General (Created: 2009-05-06; Reviewed: 2021-07-27)

Created as part of a TAMCAR presentation.
Shift Fire Training Officer
Job Description (Created: 2003-03-24; Reviewed: 2021-05-21)

Job description for the position of Shift Fire Training Officer.
Smoke Alarm Installation Policy During a Pandemic
General (Created: 2021-03-01; Reviewed: 2021-07-27)

This document is a draft procedure for installation of smoke alarms by fire personnel during a pandemic.
Smoke Detector Placement and Installation
General (Created: 2004-05-10; Reviewed: 2021-05-20)

Includes PowerPoint presentation on installation guidelines.
Sparta, Tennessee, Fire Management Study
Report/Study (Created: 2012-01-23; Reviewed: 2021-07-27)

The purpose of this study is to review the capabilities of the Sparta Fire Department and make recommendations for improvement where possible.
Sprinklers for Nursing Homes
General (Created: 2003-12-09; Reviewed: 2021-05-21)

Material that the Fire Service Coalition is giving to legislators on sprinklers for nursing homes.
Tennessee Fire Department Needs Assessment Survey 2020
Report/Study (Created: 2021-10-18; Reviewed: 2021-10-18)

In 2015, the National Fire Protection Association (NFPA) conducted its fourth Fire Service Needs Assessment Survey, having conducted previous surveys in 2001, 2005, and 2010. Even though the United States Fire Administration (USFA) and the NFPA have conducted several national level fire services needs assessments, there had never been a comprehensive needs assessment conducted that focused solely on the Tennessee fire service until 2013. Based on individual fire studies conducted by the Municipal Technical Advisory Service (MTAS), these departments are keenly aware that Tennessee fire services have extensive needs in many areas, especially in smaller communities, but there is a lack of quantifiable data on these needs. The purpose of this survey was to collect reliable data on the needs of Tennessee fire departments as a whole.

Additionally, the response rate for Tennessee in national surveys has been low. In 2010 and 2015, for example, the NFPA surveyed 247 and 427 respectively of the 723 fire departments in Tennessee and of the departments surveyed only 80 and 81 fire departments responded, respectively. MTAS does not consider either of these examples a representative picture of the state’s fire service. To get a better sample of data, MTAS theorized that a survey of Tennessee fire departments by a Tennessee organization, coupled with providing a way for participants to respond both electronically and manually, would result in an improved response rate. In fact, the response rate to MTAS’ Tennessee Fire Needs Assessment Survey (TFNAS) in 2013 and 2020 was 23 percent and 28 percent respectively, which greatly exceeds the response rate to the national survey in both 2010 and 2015 (11 and 19 percent respectively).

This survey’s major goal is to identify gaps or the needs of the Tennessee fire service by comparing what departments have, regarding efficient and effective firefighting practices, against consensus standards, government regulations, and other nationally recognized guidance.

Turnout Gear at Vehicle Crashes
General (Created: 2003-10-30; Reviewed: 2021-07-27)

Questions regarding OSHA compliance on personal protective equipment for firefighters and ambulance service employees.
Types and Staffing of Fire Departments
General (Created: 2003-02-06; Reviewed: 2021-07-27)

There are five types of fire departments, which may be staffed in one of three ways.
Use of Hydrogen Peroxide for Coronavirus Disinfection
General (Created: 2020-04-22; Reviewed: 2021-05-21)

MTAS received an inquiry about the use of hydrogen peroxide as a disinfecting agent for the coronavirus as an option to bleach because of bleach’s corrosive potential and irritating odor. MTAS researched this question and provides the following information. MTAS does not recommend or endorse any product, and the products mentioned here are for illustration only. MTAS recommends that municipalities do their own research and select products and procedures that meet local needs.
Use of PPE and Its Effectiveness
General (Created: 2020-03-22; Reviewed: 2021-05-21)

In a conversation with Dr. Joe Holley, medical director for the Tennessee Department of EMS, Dr. Holley advised that if full universal precautions and PPE are used (exam gloves, gown, N95 mask, and face protection from splash or droplets), and the patient is positive for COVID-19, the universal precautions should be sufficient to protect the wearer, and the patient contact in full PPE would not classify as an exposure to COVID-19/coronavirus. Proper disposal of the used PPE and decon of any equipment used, and the ambulance if the patient is transported, is required.
Vacant and Unsafe Structures SOP
Form (Created: 2015-12-07; Reviewed: 2021-05-20)

This sample policy, which will apply to all vacant and abandoned buildings within the fire department's jurisdiction, can be modified to meet local needs.
Vanleer Volunteer Fire Department Handbook for 2012
General (Created: 2011-12-12; Reviewed: 2021-05-21)

MTAS was asked to assist with the creation of a volunteer fire dept. handbook for the Town of Vanleer.
Volunteer Firefighter Minimum Performance Standards and Incentives
General (Created: 2003-01-31; Reviewed: 2021-05-21)

Financial or other incentives may be given to volunteer firefighters who meet monthly performance standards.
Volunteer Firefighter Recruitment and Retention
General (Created: 2021-03-16; Reviewed: 2021-07-28)

According to the National Volunteer Fire Council, volunteers make up 67% of our nation’s fire service. In Tennessee, volunteers account for 69% of all firefighters, but the number of volunteer firefighters in Tennessee is decreasing. There were 17,122 volunteer firefighters in Tennessee in 2013, and that number dropped to 15,833 in 2015. Many communities today face volunteer recruitment and retention issues, as volunteers strive to balance work, home, personal time needs, and the fire department in a depressed economy when many people have more than one job or manage a single-parent household. Many people do not have a lot of free time, and if they spend their free time helping their community, they want to know that their time and effort has value. Here are some examples of volunteer recruitment and retention efforts that have proven successful in communities across Tennessee. Not every idea will work in every community or situation, but these resources may provide ideas for programs that will work in your community.
Volunteer Firefighters and ISO Rating
General (Created: 2014-05-14; Reviewed: 2021-05-21)

MTAS was asked about the pros and cons of a volunteer fire department changing to a paid on call fire department.
Volunteer Firefighters Compensation Survey
Survey (Created: 2015-04-27; Reviewed: 2021-05-21)

MTAS asked eleven cities whether they provided monetary compensation to volunteer firefighters and their chief.
Author: Wyatt, Steve
MTAS Guides To Water Systems for Tennessee Municipal Elected Officials
General (Created: 2020-08-14; Reviewed: 2021-04-09)

These six guides are part of a series created by MTAS for elected officials in Tennessee municipalities. Each guide is an overview of the tools used and the some of the requirements as specified by the State of Tennessee. Topics covered are corrosion, turbidity, microbiological issues, disinfection, disinfection byproducts and cross-connections.
Natural Gas Basics
(Created: 2022-05-18; Reviewed: 2022-05-18)

This guide provides basic information concerning natural gas as it relates to a municipal gas system or local distribution customer (LDC). It is not intended to be an all-inclusive detailed discussion on natural gas.
Revocation of Treatment Licenses
General (Created: 2002-02-12; Reviewed: 2021-06-23)

A response to the revocation of the certification of a number of water and wastewater operators by the Operator Certification Board.
Utility Board Manual
General (Created: 2020-11-06; Reviewed: 2021-04-15)

The purpose of this manual is to provide cities with a better understanding of funding water and sewer utility operations. Water and sewer operations are often very costly, but they provide a public health service. Also, water and sewer services are necessary if communities are to grow and attract new investment.

Water and Wastewater Management: A Training Manual for Board Members (2019 Update)
(Created: 2019-12-20; Reviewed: 2021-04-19)

The purpose of this manual is to provide a resource for both new and experienced water board members and municipal officials who have little or no formal training for the job. 2019 update.
Water/Sewer Customer Complaint Log
Form (Created: 2004-12-01; Reviewed: 2021-04-29)

A generic complaint form for a water/sewer department.
Author: Young, Bill
Financial and Operational Issues for a Sewer Line to Serve the TVA Watts Bar Nuclear Plant.
Report/Study (Created: 2005-08-26; Reviewed: 2021-06-22)

MTAS was asked to assist Spring City with financial and operational issues regarding the sewer line being constructed to serve the TVA Watts Bar Nuclear Plant.
Oneida and Winfield Collection System
Report/Study (Created: 2005-09-12; Reviewed: 2021-06-22)

MTAS was asked for assistance in the possible takeover of the Winfield sewer system by Oneida.
Sewer Rate Study
Report/Study (Created: 2006-06-28; Reviewed: 2021-07-16)

MTAS was requested to review the financial operation of the sewer fund and recommend any changes as to rates or the rate structure.
Sewer Service Availability
General (Created: 2006-09-15; Reviewed: 2021-07-16)

MTAS was asked several questions about sewer service availability and billing.
Shelbyville Power, Water, & Sewage System FY 2004-2005 Budget
Report/Study (Created: 2004-11-23; Reviewed: 2021-04-26)

MTAS was asked to help prepare a budget for the Electric, Water, and Sewer departments for the city of Shelbyville.
Author: Young, Sarah
Tennessee Municipal Benchmarking Project FY2012
Report/Study (Created: 2013-03-13; Reviewed: 2017-06-07)

In this FY2012 annual report, there are a total of nine services measured and analyzed: police, fire, refuse collection and disposal, employment benefits, human resources, financial services, and building code enforcement, property maintenance code enforcement, and planning and zoning.
Tennessee Municipal Benchmarking Project FY2013
Report/Study (Created: 2014-03-25; Reviewed: 2017-06-07)

In this FY2013 annual report, there are a total of ten services measured and analyzed: building code enforcement, employment benefits, finance, fire, human resources, parks and recreation, planning and zoning, police, property maintenance code enforcement, and refuse collection, disposal, and recycling.