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Reviewed Date: September 14, 2011
Meetings--Planning and management
Making a Motion Concerning an Item That Is Not on the Agenda
MTAS was asked whether a board member may make a motion concerning an item that is not on the agenda without being recognized by the chairman.
Knowledgebase-Making a Motion Concerning an Item That Is Not on the AgendaAugust 31, 2011Mr. Marty Carmichael, City AdministratorCity of Sparta6 Liberty Square, P.O. Box 30Sparta, Tennessee 38583Re: Roberts Rules of OrderDear Mr. CarmichaelYou have asked “Can a board member make a motion concerning an item that is not on the agenda without being recognized by the chairman to do so? “ Assuming that the city follows Roberts Rules of Order and if the assembly has no binding order of business, then any member who obtains the floor may introduce any legitimate matter that he desires. Before a member in an assembly can make a motion or speak in debate-the parliamentary name given to any form of discussion of the merits of a motion-he must obtain the floor; that is, he must be recognized by the chair as having the exclusive right to be heard at that time. The chair must recognize any member who seeks the floor while entitled to do it. The city may adopt rules of order that must be followed unless the rules are suspended by the board. Please let me know if you have questions or comments.SincerelyRon DardenMunicipal Management Consultant