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Letter of Employment

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Reviewed Date: May 04, 2021

Original Author: 
Stokes, Richard
Date of Material: 
Oct 1, 2012


Letter of Employment

MTAS was asked to develop a letter of employment to give to employees when they are employed. The letter would give the employee basic information about salary, benefits, probationary status and other matters that need to be clear to the employee upon accepting employment with the city.

Name & Address
Dear ___________:

This letter shall confirm our offer of employment to you as a (insert employment classification - part-time, full-time, temporary, etc.) (insert job title) in the (insert name of department) subject to the following terms and conditions:

1. You shall begin employment on (insert date and time)

2. You are to report to (insert person and location)

3. Your work schedule shall be (insert days and times)

4. The scope of your responsibilities shall be (insert description)

5. Your gross compensation shall be $_______ per (insert week, month, year, etc.)

6. You shall be eligible to participate in the following benefit programs in accordance with the following schedule: (insert dates of eligibility and description of benefits)

7. Your employment status is at-will and therefore is for no predetermined period of time.

If you are agreeable to these terms, please sign, date, and return one original of this letter to my attention by no later than (insert date). You may retain the duplicate original for your records.


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