Original Author: Stokes, Richard
Date of Material: 08/11/2016
Reviewed Date: 05/07/2021
Twenty-seven cities were asked questions about pay in lieu of vacation policies, vacation accrual policies, cash payment of unused sick leave at retirement,
Employee Benefit Survey
|Knoxville Airport Authority||No|
If yes, how many hours can be cashed in per year?
City # of hours Munford 40 Portland 40 Farragut 80hrs/10days Cleveland 40.0 hrs for employees less than 15 yrs service. 80.0 hrs for employees 15 + years of service. Germantown Up to 200 hrs Crossville 80 hours Brentwood 15 days
What is the minimum balance that has to be maintained?
City Minimum balance Munford 40 Memphis None Farragut Not addressed in policy Cleveland No minimum Germantown 40 hours Crossville 60 hours Brentwood 15 days
Can the employee roll over hours from one year to another?
City Yes/No Munford Yes Jackson Yes Portland Yes Bartlett Yes Memphis Yes Knoxville Airport Authority No Farragut Yes Dyersburg Yes Cleveland Yes Chattanooga Yes – 10days or 80hrs per year Germantown Yes Crossville Yes McMinnville Yes Mt. Juliet Yes Covington Yes Brentwood Yes
What is your cap on vacation hours?
City Hours Cap Munford 240 Jackson 180 Portland 200 Bartlett None Memphis None Knoxville Airport Authority 240hr/year Farragut 240hrs Dyersburg 360hrs Cleveland 240hrs Chattanooga PTO Plan Germantown None Crossville 240 McMinnville 280 hours Mt. Juliet 400 hours Covington Depends on length of service Brentwood 30 to 60 days depending on length of service
City Comment Farragut Employee is required to take 40 hours of vacation leave prior to cashing out Chattanooga The City of Chattanooga has Paid Time Off (PTO) in lieu of vacation/sick/holiday/bereavement leave. Maximum 100 days (800 hours) for employees hired after to 1990 or 150 days (1200 hours) for employees hired prior to 1990.
2. What is your vacation accrual policy?
City 0-5 years Over 5 years Munford 80hrs/year 120hrs/year Kingsport 6.67hrs/month 10hrs/month Maryville 84hrs/year (0-6years) 120hrs/month (7-14years) Martin 1hr/week (1st year) See below Jackson 10hr/month Portland 1 yr.=1wk; 2yr=2wks 5yrs = 3wks Columbia 80hrs Graduated scale up to 30yrs Cookeville 8hr/month (0-9yrs) 12hr/month (10-19yrs) Bartlett 1day/month 1day/month until 10years then 1.5 days per month Sevierville 80hrs (1st year)then 96hrs 120hrs/year Athens 1 day/month (144hr max) Tullahoma 80hrs/year 5-10years = 100hrs Memphis 10days 10-25days Knoxville Airport Authority 12day/year 18day/year Farragut 0-3 years =8 hrs/month 3-10 years=12 hours/month Franklin 2 weeks 6-11 years- 3 Weeks Goodlettsville 120 hours/year 120hr/yr. – 160hr/yr. Dyersburg 2 weeks 2 wks until 10yrs then 3 weeks Cleveland 0-1yrs 3.33 hrs per month; 1-5 yrs 6.67 hrs per month 5-15 yrs 10.00 hrs per month Chattanooga 36days/year 40 – 44 days/year Elizabethton 2 week/year See below Germantown 10 working days/year 10 working days plus one (1) day for each year of service over five (5) Crossville See below See below McMinnville 8 hours per month Depends on number of years Mt. Juliet 0-6 years 6.67 hrs or 80 hours per year 7-14 years 10 hrs or 120 hours per year Covington 8 hrs/month To 10 years 8 hrs /month Brentwood 12 days per year 18 days per year
City Other Kingsport Over 13yrs=13.33 hr/mo; Over 28yrs=16.67hr/mo Maryville 160hrs/yr (15+) Martin 1.60 hours 2-7 years; 2.31hours 8-15 years; 3.80 hours over 15 years. Accruals are per week. Portland 10yrs=4wks; 20yrs=5wks Bartlett 2days/month at 20years Athens 11-20 years; 1.25 days/month; max acc 180 hrs.; over 20 years - 1.75 days per month - max acc. 252 hrs. Tullahoma 10-20 year - 120 hrs, 20+ years - 160 hrs Farragut 10-20 years = 16 hours/month Franklin 12-17 years- 3 Weeks 3 Days. 18+ years- 4 Weeks 4 Days. Elizabethton 6 yrs - 2 weeks & 1 day, 7 years - 2 weeks & 2 days, year 8 - 2 weeks & 3 days, year 9 - 2 weeks & 4 days, 10 and above 3 weeks per year Crossville 4.8 hours per bi-weekly pay period after 6 month probation; 6 hours per pay period firemen; 5.16 hours per pay period police officers Mt. Juliet 15 + years 13.34 hrs or 160 hrs per year
3. Do you have a maximum vacation accrual?
City Yes/No Munford Yes – 240hrs Kingsport Yes – 280hrs Maryville Yes Martin Yes – 336hrs Jackson Yes – 180hrs Portland Yes – 200hrs Columbia Yes – 288hrs Cookeville Yes Bartlett No Sevierville Yes – 240 Athens Yes – 144: 180 and 252 Tullahoma Yes Memphis Yes – 25days Knoxville Airport Authority Yes – 240hrs Farragut Yes Franklin Yes Dyersburg Yes – 360hrs Cleveland Yes – 16.67hrs/month Chattanooga Yes Elizabethton Yes – 360 hours Germantown Yes – annual of 30 days Crossville Yes – 240 hours McMinnville Yes – 17 hours per month Mt. Juliet Yes – 400 hours Covington Yes Brentwood Yes
City Amount Maryville basically it's 2 X the amount an employee accrues yearly. (I.e., if an employee earns 84 hours/year, the maximum they can carry over to the next calendar year is 168 hours.) Columbia 120 - 5 years and under up to 288 for 30 years. Tullahoma Twice your annual accrual rate as of your anniversary date Farragut 20 hours/month with over 20 years of service Franklin Regular full-time employees may carry forward from one calendar year to the next the maximum number of days that can be earned in the previous year. Chattanooga Maximum 100 days (800 hours) for employees hired after to 1990 or 150 days (1200 hours) for employees hired prior to 1990 Crossville vacation will begin to roll into sick time after 240 hours Brentwood 30 to 60 days depending on length of service
Do you offer a cash payout of unused sick leave at retirement?
City Yes/No Munford No Kingsport No Maryville Yes Martin No Jackson No Portland No Columbia No Cookeville Yes Bartlett No Sevierville No Athens No Tullahoma Yes Memphis Yes Knoxville Airport Authority Yes Farragut Yes Franklin Yes Goodlettsville Yes Dyersburg No Cleveland No Chattanooga Yes Elizabethton No Germantown Yes Crossville No McMinnville No Mt. Juliet No Covington Yes Brentwood Yes
If yes, how much is paid out?
City Amount Maryville 1/2 of the sick leave balance, up to a maximum of 360 hours Columbia Counted as time for retirement. Cookeville ½ of the accumulated balance Tullahoma max of 50% of 960 hours after 10 years Memphis 75 days Knoxville Airport Authority 1.5 Month's pay if total accumulation is 120 days Farragut One-half of accrued sick time Franklin Employees who are eligible for retirement may be paid for accumulated, unused sick leave allowance as of the effective date of retirement (at the employee’s regular straight time rate of pay in effect as of the date of retirement) up to a maximum of one hundred-twenty (120) working days, or they may be granted an equal amount of paid terminal leave in pay-period increments immediately preceding retirement at the employee’s choosing. Goodlettsville half up to 960 (480 payout and 480 to TCRS) Dyersburg Only if the employee has been with city prior to 3/18/91 Chattanooga The City will provide a cash payout of accrued PTO balance up to but not in excess of the employee’s maximum PTO carryover limit at the time of separation. Elizabethton our employees get service credit through TCRS for unused sick leave Germantown No cap if hired before 2006, up to 600 hours if hired after 2006 Mt. Juliet The City applies the unused sick time to TCRS for retirement but, no payout. It takes 20 day of sick time to equal a month of time in the TCRS. Covington 1/3 of balance Brentwood Up to 60 days
Thanks for taking the time to respond to this survey. Your assistance is greatly appreciated.
Feel free to contact Richard Stokes at 615/5332-6827 or via email if you have any questions.
Goodlettsville Accrual Schedule
VACATION ACCRUAL SCHEDULEVACATION ACCRUAL SCHEDULEVACATION ACCRUAL SCHEDULE8/10 HOUR PEOPLE12 HOUR PEOPLE24 HOUR PEOPLEACCRUEDMAXACCRUEDMAXACCRUEDMAXYRON ANIVCARRYYRON ANIVCARRYYRON ANIVCARRY000000000AT 6M400AT 6M420AT 6M5301-4 YR8001-4 YR8401-4 YR1060AT 5 YRS12040AT 5 YRS12640AT 5 YRS16040AT 6 YRS12080AT 6 YRS12680AT 6 YRS160807 TO 91201207 TO 91261207 TO 916012010 TO 1916016010 TO 1916816010 TO 19213160AT 20160200AT 20168200AT 20213200AT 21160240AT 21168240AT 21213240AT 22160280AT 22168280AT 22213280AT 23160320AT 23168320AT 23213320AT 24160360AT 24168360AT 2421336025+16040025+16840025+213400
Chattanooga Vacation Accrual Policy
Survey Results - Employee Benefit Survey update - web version.pdf