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Employee Benefit Survey
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Reviewed Date: May 26, 2017
Date of Material:
Aug 11, 2016
Subjects:
Personnel--Surveys
Personnel--Fringe benefits
Personnel--Retirement
Employee Benefit Survey
Summary:
Twenty-seven cities were asked questions about pay in lieu of vacation policies, vacation accrual policies, cash payment of unused sick leave at retirement,
Employee Benefit Survey
1. Do you have a pay in lieu of vacation policy?
| City | Yes/No |
| Munford | Yes |
| Kingsport | No |
| Maryville | No |
| Martin | No |
| Jackson | Yes |
| Portland | Yes |
| Columbia | No |
| Cookeville | No |
| Bartlett | No |
| Sevierville | No |
| Athens | No |
| Tullahoma | No |
| Memphis | No |
| Knoxville Airport Authority | No |
| Farragut | Yes |
| Franklin | No |
| Goodlettsville | No |
| Dyersburg | No |
| Cleveland | Yes |
| Chattanooga | No |
| Elizabethton | No |
| Germantown | Yes |
| Crossville | Yes |
| McMinnville | No |
| Mt. Juliet | No |
| Covington | No |
| Brentwood | Yes |
| City | # of hours |
| Munford | 40 |
| Portland | 40 |
| Farragut | 80hrs/10days |
| Cleveland | 40.0 hrs for employees less than 15 yrs service. 80.0 hrs for employees 15 + years of service. |
| Germantown | Up to 200 hrs |
| Crossville | 80 hours |
| Brentwood | 15 days |
| City | Minimum balance |
| Munford | 40 |
| Memphis | None |
| Farragut | Not addressed in policy |
| Cleveland | No minimum |
| Germantown | 40 hours |
| Crossville | 60 hours |
| Brentwood | 15 days |
| City | Yes/No |
| Munford | Yes |
| Jackson | Yes |
| Portland | Yes |
| Bartlett | Yes |
| Memphis | Yes |
| Knoxville Airport Authority | No |
| Farragut | Yes |
| Dyersburg | Yes |
| Cleveland | Yes |
| Chattanooga | Yes – 10days or 80hrs per year |
| Germantown | Yes |
| Crossville | Yes |
| McMinnville | Yes |
| Mt. Juliet | Yes |
| Covington | Yes |
| Brentwood | Yes |
| City | Hours Cap |
| Munford | 240 |
| Jackson | 180 |
| Portland | 200 |
| Bartlett | None |
| Memphis | None |
| Knoxville Airport Authority | 240hr/year |
| Farragut | 240hrs |
| Dyersburg | 360hrs |
| Cleveland | 240hrs |
| Chattanooga | PTO Plan |
| Germantown | None |
| Crossville | 240 |
| McMinnville | 280 hours |
| Mt. Juliet | 400 hours |
| Covington | Depends on length of service |
| Brentwood | 30 to 60 days depending on length of service |
Comments:
| City | Comment |
| Farragut | Employee is required to take 40 hours of vacation leave prior to cashing out |
| Chattanooga | The City of Chattanooga has Paid Time Off (PTO) in lieu of vacation/sick/holiday/bereavement leave. Maximum 100 days (800 hours) for employees hired after to 1990 or 150 days (1200 hours) for employees hired prior to 1990. |
2. What is your vacation accrual policy?
| City | 0-5 years | Over 5 years |
| Munford | 80hrs/year | 120hrs/year |
| Kingsport | 6.67hrs/month | 10hrs/month |
| Maryville | 84hrs/year (0-6years) | 120hrs/month (7-14years) |
| Martin | 1hr/week (1st year) | See below |
| Jackson | 10hr/month | |
| Portland | 1 yr.=1wk; 2yr=2wks | 5yrs = 3wks |
| Columbia | 80hrs | Graduated scale up to 30yrs |
| Cookeville | 8hr/month (0-9yrs) | 12hr/month (10-19yrs) |
| Bartlett | 1day/month | 1day/month until 10years then 1.5 days per month |
| Sevierville | 80hrs (1st year)then 96hrs | 120hrs/year |
| Athens | 1 day/month (144hr max) | |
| Tullahoma | 80hrs/year | 5-10years = 100hrs |
| Memphis | 10days | 10-25days |
| Knoxville Airport Authority | 12day/year | 18day/year |
| Farragut | 0-3 years =8 hrs/month | 3-10 years=12 hours/month |
| Franklin | 2 weeks | 6-11 years- 3 Weeks |
| Goodlettsville | 120 hours/year | 120hr/yr. – 160hr/yr. |
| Dyersburg | 2 weeks | 2 wks until 10yrs then 3 weeks |
| Cleveland | 0-1yrs 3.33 hrs per month; 1-5 yrs 6.67 hrs per month | 5-15 yrs 10.00 hrs per month |
| Chattanooga | 36days/year | 40 – 44 days/year |
| Elizabethton | 2 week/year | See below |
| Germantown | 10 working days/year | 10 working days plus one (1) day for each year of service over five (5) |
| Crossville | See below | See below |
| McMinnville | 8 hours per month | Depends on number of years |
| Mt. Juliet | 0-6 years 6.67 hrs or 80 hours per year | 7-14 years 10 hrs or 120 hours per year |
| Covington | 8 hrs/month | To 10 years 8 hrs /month |
| Brentwood | 12 days per year | 18 days per year |
Other
| City | Other |
| Kingsport | Over 13yrs=13.33 hr/mo; Over 28yrs=16.67hr/mo |
| Maryville | 160hrs/yr (15+) |
| Martin | 1.60 hours 2-7 years; 2.31hours 8-15 years; 3.80 hours over 15 years. Accruals are per week. |
| Portland | 10yrs=4wks; 20yrs=5wks |
| Bartlett | 2days/month at 20years |
| Athens | 11-20 years; 1.25 days/month; max acc 180 hrs.; over 20 years - 1.75 days per month - max acc. 252 hrs. |
| Tullahoma | 10-20 year - 120 hrs, 20+ years - 160 hrs |
| Farragut | 10-20 years = 16 hours/month |
| Franklin | 12-17 years- 3 Weeks 3 Days. 18+ years- 4 Weeks 4 Days. |
| Elizabethton | 6 yrs - 2 weeks & 1 day, 7 years - 2 weeks & 2 days, year 8 - 2 weeks & 3 days, year 9 - 2 weeks & 4 days, 10 and above 3 weeks per year |
| Crossville | 4.8 hours per bi-weekly pay period after 6 month probation; 6 hours per pay period firemen; 5.16 hours per pay period police officers |
| Mt. Juliet | 15 + years 13.34 hrs or 160 hrs per year |
3. Do you have a maximum vacation accrual?
| City | Yes/No |
| Munford | Yes – 240hrs |
| Kingsport | Yes – 280hrs |
| Maryville | Yes |
| Martin | Yes – 336hrs |
| Jackson | Yes – 180hrs |
| Portland | Yes – 200hrs |
| Columbia | Yes – 288hrs |
| Cookeville | Yes |
| Bartlett | No |
| Sevierville | Yes – 240 |
| Athens | Yes – 144: 180 and 252 |
| Tullahoma | Yes |
| Memphis | Yes – 25days |
| Knoxville Airport Authority | Yes – 240hrs |
| Farragut | Yes |
| Franklin | Yes |
| Dyersburg | Yes – 360hrs |
| Cleveland | Yes – 16.67hrs/month |
| Chattanooga | Yes |
| Elizabethton | Yes – 360 hours |
| Germantown | Yes – annual of 30 days |
| Crossville | Yes – 240 hours |
| McMinnville | Yes – 17 hours per month |
| Mt. Juliet | Yes – 400 hours |
| Covington | Yes |
| Brentwood | Yes |
Comment:
| City | Amount |
| Maryville | basically it's 2 X the amount an employee accrues yearly. (I.e., if an employee earns 84 hours/year, the maximum they can carry over to the next calendar year is 168 hours.) |
| Columbia | 120 - 5 years and under up to 288 for 30 years. |
| Tullahoma | Twice your annual accrual rate as of your anniversary date |
| Farragut | 20 hours/month with over 20 years of service |
| Franklin | Regular full-time employees may carry forward from one calendar year to the next the maximum number of days that can be earned in the previous year. |
| Chattanooga | Maximum 100 days (800 hours) for employees hired after to 1990 or 150 days (1200 hours) for employees hired prior to 1990 |
| Crossville | vacation will begin to roll into sick time after 240 hours |
| Brentwood | 30 to 60 days depending on length of service |
| City | Yes/No |
| Munford | No |
| Kingsport | No |
| Maryville | Yes |
| Martin | No |
| Jackson | No |
| Portland | No |
| Columbia | No |
| Cookeville | Yes |
| Bartlett | No |
| Sevierville | No |
| Athens | No |
| Tullahoma | Yes |
| Memphis | Yes |
| Knoxville Airport Authority | Yes |
| Farragut | Yes |
| Franklin | Yes |
| Goodlettsville | Yes |
| Dyersburg | No |
| Cleveland | No |
| Chattanooga | Yes |
| Elizabethton | No |
| Germantown | Yes |
| Crossville | No |
| McMinnville | No |
| Mt. Juliet | No |
| Covington | Yes |
| Brentwood | Yes |
| City | Amount |
| Maryville | 1/2 of the sick leave balance, up to a maximum of 360 hours |
| Columbia | Counted as time for retirement. |
| Cookeville | ½ of the accumulated balance |
| Tullahoma | max of 50% of 960 hours after 10 years |
| Memphis | 75 days |
| Knoxville Airport Authority | 1.5 Month's pay if total accumulation is 120 days |
| Farragut | One-half of accrued sick time |
| Franklin | Employees who are eligible for retirement may be paid for accumulated, unused sick leave allowance as of the effective date of retirement (at the employee’s regular straight time rate of pay in effect as of the date of retirement) up to a maximum of one hundred-twenty (120) working days, or they may be granted an equal amount of paid terminal leave in pay-period increments immediately preceding retirement at the employee’s choosing. |
| Goodlettsville | half up to 960 (480 payout and 480 to TCRS) |
| Dyersburg | Only if the employee has been with city prior to 3/18/91 |
| Chattanooga | The City will provide a cash payout of accrued PTO balance up to but not in excess of the employee’s maximum PTO carryover limit at the time of separation. |
| Elizabethton | our employees get service credit through TCRS for unused sick leave |
| Germantown | No cap if hired before 2006, up to 600 hours if hired after 2006 |
| Mt. Juliet | The City applies the unused sick time to TCRS for retirement but, no payout. It takes 20 day of sick time to equal a month of time in the TCRS. |
| Covington | 1/3 of balance |
| Brentwood | Up to 60 days |
Thanks for taking the time to respond to this survey. Your assistance is greatly appreciated.
Feel free to contact Richard Stokes at 615/5332-6827 or via email if you have any questions.
Goodlettsville Accrual Schedule
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VACATION ACCRUAL SCHEDULE
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VACATION ACCRUAL SCHEDULE
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VACATION ACCRUAL SCHEDULE
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8/10 HOUR PEOPLE
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12 HOUR PEOPLE
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24 HOUR PEOPLE
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ACCRUED
|
MAX
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ACCRUED
|
MAX
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ACCRUED
|
MAX
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|
YR
|
ON ANIV
|
CARRY
|
|
YR
|
ON ANIV
|
CARRY
|
|
YR
|
ON ANIV
|
CARRY
|
|
0
|
0
|
0
|
|
0
|
0
|
0
|
|
0
|
0
|
0
|
|
AT 6M
|
40
|
0
|
|
AT 6M
|
42
|
0
|
|
AT 6M
|
53
|
0
|
|
1-4 YR
|
80
|
0
|
|
1-4 YR
|
84
|
0
|
|
1-4 YR
|
106
|
0
|
|
AT 5 YRS
|
120
|
40
|
|
AT 5 YRS
|
126
|
40
|
|
AT 5 YRS
|
160
|
40
|
|
AT 6 YRS
|
120
|
80
|
|
AT 6 YRS
|
126
|
80
|
|
AT 6 YRS
|
160
|
80
|
|
7 TO 9
|
120
|
120
|
|
7 TO 9
|
126
|
120
|
|
7 TO 9
|
160
|
120
|
|
10 TO 19
|
160
|
160
|
|
10 TO 19
|
168
|
160
|
|
10 TO 19
|
213
|
160
|
|
AT 20
|
160
|
200
|
|
AT 20
|
168
|
200
|
|
AT 20
|
213
|
200
|
|
AT 21
|
160
|
240
|
|
AT 21
|
168
|
240
|
|
AT 21
|
213
|
240
|
|
AT 22
|
160
|
280
|
|
AT 22
|
168
|
280
|
|
AT 22
|
213
|
280
|
|
AT 23
|
160
|
320
|
|
AT 23
|
168
|
320
|
|
AT 23
|
213
|
320
|
|
AT 24
|
160
|
360
|
|
AT 24
|
168
|
360
|
|
AT 24
|
213
|
360
|
|
25+
|
160
|
400
|
|
25+
|
168
|
400
|
|
25+
|
213
|
400
|
Chattanooga Vacation Accrual Policy
Attachment(s):
