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City Recorder

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Reviewed Date: June 25, 2021

Original Author: 
Date of Material: 
Sep 24, 2002

City recorder

City Recorder

Job description for the position of City Recorder.



This employee is responsible for a broad range of administrative, accounting, and support services under the general supervision of the mayor and city governing body. Instructions to the employee are general and the employee must routinely use independent judgement when performing tasks. The employee must occasionally consider different courses of action, or deviate from standard operating procedures, in order to complete tasks.


The employee will operate a computer, typewriter, fax machine, copier and other modern office equipment.
The employee typically works indoors in an office environment and may be exposed to tobacco smoke. The employee may be required to lift objects such as journals and reports.


Prepares the agenda for governing body meetings, keeps minutes and maintains records of the proceedings of such meetings.
Prepares resolutions and ordinances for consideration by the governing body.
Prepares annual budget for all funds, including estimates, recommendations, and the appropriation ordinance.
Supervises the work of subordinate office personnel.
Makes recommendations regarding the hiring and termination of subordinate employees.
Responsible for accounting and financial records of all funds. Including reconciling bank statements and invoices, bond payments, drafting checks, accounts payable, etc.
Responsible for maintaining all types of insurance coverage such as health, property, liability, workers compensation, etc.


Deposits city receipts at the bank.
Receipts money from revenues, fees, etc.
Responsible for issuing licenses and keeping a variety of records such as property tax relief vouchers and business tax licenses.
Prepares statements and makes a variety of reports for solid waste collection, workers compensation claims, annual audit, and certain State agencies.
Provides office support such as typing of correspondence, preparation of notices, and purchase of supplies.
Performs related work as required.


Knowledge of the application of accounting principles to municipal finance.
The laws, rules and regulations pertaining to the office of city recorder and the city governing body.
Knowledge of city ordinances and State laws.
Knowledge of modern office procedures.
Ability to establish and maintain effective working relationships with the public, subordinates and other employees. Contact with the public and media, in a variety of situations, is frequent.
Ability to plan and direct the work of subordinate personnel.


Graduation from an accredited high school, preferably with course work in business/public administration, accounting or finance.
At least 3 to 5 years experience in accounting, finance, or advanced clerical work including experience in the supervision of others.
Must have an ability to be bonded.

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