Original Author: MTAS
Date of Material: 08/19/2002
Reviewed Date: 06/14/2021
Job description for the position of Assistant Purchasing Manager.
Under direction of the Purchasing Manager, purchases goods and services for the City and manages the Purchasing Department's buyer(s) and clerical staff, the City mail service, and the City Hall Receptionist. In the absence of the Purchasing Manager, performs the duties of Purchasing Manager. Does related work as required.
ESSENTIAL JOB FUNCTIONS:
Manages Purchasing Department in absence of Purchasing Manager, including Mail Service Clerk and City Hall Receptionist. Prioritizes tasks and establishes schedules to maintain uniform workload among Purchasing Department employees. Makes effective independent decisions, and coordinates all day-to-day office functions; Supervises and evaluates multiple subordinates in the Purchasing Department. Coordinates effectively with the Purchasing Agent and all City departments. Solicits bids, secures written and telephone quotations from vendors, analyzes bids, performs value and cost analysis and selects products and vendors consistent with existing policies and procedures and assists other staff members in doing the same. Monitors order/contracts for compliance and/or performance; recommends cancellation of orders/contracts for non-compliance and/or non-performance. Manages the performance of Purchasing clerical functions, including routine correspondence, vendor list preparation, vendor applications and updates, bid and specification preparation, compilation of surplus equipment lists, and contract and records files maintenance. Utilizes personal computer and spreadsheet software to perform efficient and accurate bid tabulations. Communicates clearly, concisely and courteously, orally and in writing, and maintains effective business relationships with other employees, vendors, and the public; interprets and explains City purchasing policies and procedures to other City departments and to vendors.
OTHER JOB FUNCTIONS:
Operates computer printer, calculator, copy machine. Answers telephone.
REQUIRED EDUCATION, DEGREES, CERTIFICATES, AND/OR LICENSE:
Bachelor's Degree in Business Administration.
EXPERIENCE, TRAINING, KNOWLEDGE, AND SKILLS:
Minimum of five years experience as Senior Buyer with the City. Eight years experience in governmental purchasing, preferably municipal, county or state government, or a related field, with five years supervisory experience. Ability to meet and deal effectively with the public. Ability to work effectively under hurried and pressured conditions, maintaining flexibility as priorities change. Must be able to organize and prioritize effectively. Experienced in use of personal computer. Must be able to communicate and coordinate effectively.