Reimbursement Rates for Travel

Reference Number: MTAS-1109
Tennessee Code Annotated
Reviewed Date: September 26, 2018
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Federal Rates Effective October 1, 2018

The following federal rates may also be found at https://www.gsa.gov/travel/plan-book/per-diem-rates

Tennessee cities that elect to reimburse for official travel using the federal reimbursement rates should note that the federal government has increased per diem reimbursement rates effective October 1, 2018. Cities may wish to update their travel policies to reflect this change. The new rates are effective until September 30, 2019.

The FY 2018-19 standard CONUS (continental United States) rate for lodging goes to $94. The M&IE (meals and incidental expenses) rate increases to $55.

While the standard CONUS lodging changes to $94, the federal rate also changed for select cities in Tennessee. The table below lists those changes. Nashville again topped the list at $179 (it decreases to $173 in July of 2019); with Brentwood/Franklin at $129, Memphis at $121, Chattanooga at $107 and Knoxville at $97 in lodging expense. M&IE rates for the first and last days of travel are calculated at 75 percent of the authorized daily rates.

City or Location County
Lodging
M & IE
Total
MIE First/
Last Day at 75%
Brentwood/Franklin Williamson
$ 129
$ 61
$ 190
$ 45.75
Chattanooga Hamilton
$ 107
$ 61
$ 168
$ 45.75
Knoxville Knox
$ 97
$ 56
$ 153
$ 42.00
Memphis Shelby
$ 121
$ 61
$ 182
$ 45.75
Nashville Davidson
$ 179
$ 61
$ 240
$ 45.75
All other Tennessee
locations
 
$ 94
$ 55
$ 149
$ 41.25

Meals and incidental expenses are broken down as shown in the following table for locations in Tennessee.

M&IE
$ 55
$ 56
$ 61
Breakfast $ 13 $ 13 $ 14
Lunch $ 14 $ 15 $ 16
Dinner $ 23 $ 23 $ 26
Incidentals $ 5 $ 5 $ 5

These federal per diem rates apply to all locations within or entirely surrounded by the corporate limits of the key city as well as the boundaries of the county, including other municipalities within the county. Additionally, the federal standard mileage rate for reimbursements currently is 54.5 cents per mile beginning January 1, 2018.

Federal reimbursement rates for out-of-state travel vary from state to state. A complete listing of federal per diem rates for FY 2017 can be found at U.S. General Services Administration (www.gsa.gov).

State of Tennessee Rates Effective August 24, 2016
The table below lists lodging rates for Tennessee cities for use by cities that elect to use the state of Tennessee reimbursement rates. The Tennessee reimbursement policy states that employees should use the U.S. General Services Administration CONUS rates provided by the federal government. The state travel policy, revised September 2015, and effective until modified or withdrawn, can be found in the Tennessee Comprehensive Travel Regulations. The state of Tennessee general reimbursement rate for standard mileage effective August 1, 2011 is 47 cents per mile.

In-state Travel Lodging Reimbursement Rates
In-state lodging and meal rates follow the CONUS rates for Tennessee. The standard in-state lodging rate of $91 and $51 for meals should be used for all in-state locations not listed below.

County (City) Maximum Lodging Maximum Meals & Incidentals
Davidson (Nashville) $170 $ 59
Shelby (Memphis) $ 117 $ 59
Williamson (Brentwood/Franklin) $ 127 $ 59
Hamilton (Chattanooga) $ 103 $ 64
Knox (Knoxville) $ 98 $ 59
All locations not listed above $ 93 $ 51

In-state Meals and Incidentals Allocated by Meal

Per Diem Rate $ 51 $ 54 $ 59 $ 64  $69   $74
Breakfast $ 11 $12 $ 13 $ 15 $16 $17
Lunch $ 12 $ 13 $ 15 $ 16 $17 $18
Dinner $ 23 $ 24 $ 26 $ 28 $31 $34
Incidentials $ 5 $ 5 $ 5 $ 5 $5 $5

Finance Office Review
Please review your city’s travel policy to determine the applicable reimbursement rates for lodging and M&IE. If your city’s travel policy makes reimbursements based on the state or federal rate, the changes noted above may take effect without any action by your city board. If, however, your city’s policy establishes specific reimbursement rates for lodging and meals, you may need to amend the travel policy to reflect the above changes in regard to other travel expenses.

 

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