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Author: MTAS

Ordinance to Amend Title 13, Chapter 1, of the Cleveland Municipal Code by Adding Thereto a New Section 13-107
Ordinance (Created: 11/06/2001; Reviewed: December 18, 2018)

The removal from property of unsafe and unhealthy man-made and natural materials may be made at owner's expense.
Ordinance to Repeal and Amend a Portion of ... the Personnel Policy Regarding Workers' Compensation
Ordinance (Created: 08/03/2001; Reviewed: January 3, 2017)

Ordinance regarding workers' compensation.
Park Maintenance Specialist I Greenhouse/Chemicals
Job Description (Created: 09/25/2002; Reviewed: May 30, 2017)

Job description for the position of Park Maintenance Specialist I Greenhouse/Chemicals.
Parks and Recreation Director (1)
Job Description (Created: 09/25/2002; Reviewed: May 30, 2017)

Job description for the position of Parks and Recreation Director.
Parks and Recreation Director (2)
Job Description (Created: 09/25/2002; Reviewed: January 11, 2017)

Job description for the position of Recreation and Parks Director.
Planner I
Job Description (Created: 09/25/2002; Reviewed: June 21, 2017)

Job description for the position of Planner I.
Planner II
Job Description (Created: 09/25/2002; Reviewed: June 21, 2017)

Job description for the position of Planner II.
Planning Director
Job Description (Created: 09/25/2002; Reviewed: June 21, 2017)

Job description for the position of Planning Director.
Plant Operator Trainee
Job Description (Created: 09/27/2002; Reviewed: January 27, 2017)

Job description for the position of Plant Operator Trainee in Water and Wastewater.
Police Captain
Job Description (Created: 08/24/2001; Reviewed: May 4, 2017)

Job description for the position of Police Captain.
Police Captain (1)
Job Description (Created: 09/26/2002; Reviewed: June 21, 2017)

Job description for the position of Police Captain.
Police Captain (2)
Job Description (Created: 09/26/2002; Reviewed: June 21, 2017)

Job description for the position of Police Captain.
Police Detective
Job Description (Created: 09/26/2002; Reviewed: June 21, 2017)

Job description for the position of Police Detective.
Police Lieutenant
Job Description (Created: 08/27/2001; Reviewed: May 4, 2017)

Job description for the position of Police Lieutenant.
Police Major
Job Description (Created: 09/26/2002; Reviewed: June 21, 2017)

Job description for the position of Police Major.
Police Officer
Job Description (Created: 08/27/2001; Reviewed: May 4, 2017)

Job description for the position of Police Officer.
Police Officer (1)
Job Description (Created: 09/26/2002; Reviewed: June 21, 2017)

Job description for the position of Police Officer.
Principal Clerk
Job Description (Created: 09/25/2002; Reviewed: June 21, 2017)

Job description for the position of Principal Clerk.
Private Sewage Disposal Regulations
Ordinance (Created: 09/21/1999; Reviewed: January 10, 2017)

An ordinance regulating private sewage disposal and requiring use of public sewers when available.
Producer
Job Description (Created: 09/25/2002; Reviewed: May 26, 2017)

Job description for the position of Program Producer for Citizens Information Television.
Project Checklist
Form (Created: 05/03/2004; Reviewed: December 18, 2018)

A checklist designed for utility construction projects.
Public Arts Sample Contracts
Form (Created: 04/08/2015; Reviewed: April 21, 2017)

Several examples of public art contracts between the city and the artist.
Public Works Director
Job Description (Created: 09/27/2002; Reviewed: June 5, 2017)

Job description for the position of Public Works Director.
Public Works Supervisor
Job Description (Created: 09/27/2002; Reviewed: October 27, 2016)

Job description for the position of Public Works Supervisor.
Purchasing Assistant
Job Description (Created: 09/25/2002; Reviewed: November 16, 2017)

Job description for the position of Purchasing Assistant.
Purchasing Manager
Job Description (Created: 09/25/2002; Reviewed: November 16, 2017)

Job description for the position of Purchasing Manager.
Purchasing Specialist
Job Description (Created: 09/25/2002; Reviewed: November 16, 2017)

Job description for the position of Purchasing Specialist.
Records Clerk / Dispatcher
Job Description (Created: 08/27/2001; Reviewed: May 4, 2017)

Job description for the position of Records Clerk / Dispatcher.
Recreation Aide
Job Description (Created: 09/25/2002; Reviewed: May 30, 2017)

Job description for the position of Recreation Aide (part-time).
Recreation Center Attendant (1)
Job Description (Created: 09/25/2002; Reviewed: May 30, 2017)

Job description for the position of Recreation Center Attendant.
Recreation Center Attendant (2)
Job Description (Created: 09/25/2002; Reviewed: May 30, 2017)

Job description for the position of Recreation Center Attendant.
Recreation Maintenance Superintendent
Job Description (Created: 09/25/2002; Reviewed: May 30, 2017)

Job description for the position of Recreation Maintenance Superintendent.
Recreation Program Coordinator
Job Description (Created: 09/25/2002; Reviewed: May 30, 2017)

Job description for the position of Recreation Program Coordinator.
Recreation Specialist
Job Description (Created: 09/25/2002; Reviewed: May 30, 2017)

Job description for the position of Recreation Specialist.
Refuse Collection Driver
Job Description (Created: 09/27/2002; Reviewed: March 29, 2017)

Job description for the position of Refuse Collection Driver.
Refuse Collector
Job Description (Created: 09/27/2002; Reviewed: March 20, 2017)

Job description for the position of Refuse Collector.
Request for Proposal Group Health Plan
RFP (Created: 02/25/2008; Reviewed: February 19, 2010)

A sample RFP template for a group health plan that includes health insurance, pharmacy benefit management, and disease management services.
Resolution Authorizing a Credit Card in the Name of the Town of Jasper
Ordinance (Created: 08/03/2001; Reviewed: June 20, 2017)

Ordinance authorizing a credit card issued in the name of the town of Jasper.
Secretary, Public Works, Maintenance
Job Description (Created: 09/25/2002; Reviewed: October 27, 2016)

Job description for the position of Secretary, Public Works, Maintenance.
Senior Accounting Clerk
Job Description (Created: 09/25/2002; Reviewed: January 3, 2019)

Job description for the position of Senior Accounting Clerk.
Senior Administrative Secretary
Job Description (Created: 09/25/2002; Reviewed: May 4, 2017)

Job description for the position of Senior Administrative Secretary.
Senior Clerk
Job Description (Created: 09/25/2002; Reviewed: May 30, 2017)

Job description for the position of Senior Clerk in Parks and Recreation.
Senior Planner
Job Description (Created: 09/25/2002; Reviewed: June 21, 2017)

Job description for the position of Senior Planner.
Service Department Supervisor
Job Description (Created: 09/27/2002; Reviewed: January 13, 2017)

Job description for the position of Service Department Supervisor working with electric meters.
Service Order Clerk
Job Description (Created: 09/25/2002; Reviewed: June 21, 2017)

Job description for the position of Service Order Clerk.
Streets, Sanitation and Parks, Superintendent
Job Description (Created: 09/27/2002; Reviewed: October 27, 2016)

Job description for the position of Superintendent of Streets, Sanitation, and Parks.
Superintendent of Stores
Job Description (Created: 09/27/2002; Reviewed: April 17, 2017)

Job description for the position of Superintendent of Stores in Utilities.
Superintendent of Water and Sewer
Job Description (Created: 11/02/2001; Reviewed: May 4, 2017)

Job description for the position of Superintendent of Water and Sewer.
Support Services Manager
Job Description (Created: 09/25/2002; Reviewed: February 24, 2010)

Job description for the position of Support Services Manager in Finance.
Tennessee Municipal Benchmarking Project FY2002
(Created: 01/01/2003; Reviewed: June 7, 2017)

FY2002 annual report to compare the relative cost, efficiency and effectiveness of a set of municipal services by using a collaborative approach with the participating cities, and to set standards and identify "best practices" in municipal government for use and comparison by all Tennessee cities.
Tennessee Municipal Growth Policy Survey
Survey (Created: 08/01/2006; Reviewed: April 21, 2017)

Eighty cities responded to several questions about annexation within their urban growth area (UGA).
Thirty Ways to Leave Incivility Behind and to Improve Governing Body Discussion
General (Created: 09/16/2008; Reviewed: March 22, 2010)

This document has been included in the Elected Officials Academy section on City Council at Work.
Town Center Manager
Job Description (Created: 09/25/2002; Reviewed: May 30, 2017)

Job description for the position of Town Center Manager.
Town of Erwin Public Works Laborer and Equipment Operator Job Description
Job Description (Created: 03/09/2018; Reviewed: May 15, 2020)

A sample job description from the Town of Erwin, Tennessee for a public works laborer and equipment operator.
Transportation Director
Job Description (Created: 09/27/2002; Reviewed: October 27, 2016)

Job description for the position of Transportation Director.
Truck Driver Operator
Job Description (Created: 09/27/2002; Reviewed: August 14, 2017)

Job description for the position of Truck Driver Operator in the Solid Waste Department.
Use of Translators in Selected Tennessee Cities
Survey (Created: 12/10/2019; Reviewed: May 14, 2020)

A survey of selected cities regarding the use of translators and the offering of translation services.
Utilities and Public Works, Director
Job Description (Created: 09/27/2002; Reviewed: January 3, 2019)

Job description for the position of Director of Utilities and Public Works.
Utilities Distribution and Collection Supervisor
Job Description (Created: 09/27/2002; Reviewed: January 11, 2017)

Job description for the position of Utilities Distribution and Collection Supervisor.
Utilities Superintendent
Job Description (Created: 09/27/2002; Reviewed: January 3, 2019)

Job description for the position of Utilities Superintendent.
Utility Worker
Job Description (Created: 09/27/2002; Reviewed: April 17, 2017)

Job description for the position of Utility Worker.
Utility Worker Helper
Job Description (Created: 09/27/2002; Reviewed: April 17, 2017)

Job description for the position of Utility Worker Helper.
Volunteer Firefighter
Job Description (Created: 03/08/1999; Reviewed: May 23, 2017)

Job description for the position of Volunteer Firefighter.
Wastewater Plant Operator
Job Description (Created: 11/02/2001; Reviewed: May 4, 2017)

Job description for the position of Wastewater Plant Operator.
Wastewater Plant Operator (1)
Job Description (Created: 09/27/2002; Reviewed: June 2, 2017)

Job description for the position of Wastewater Plant Operator.
Wastewater Plant Operator (2)
Job Description (Created: 09/27/2002; Reviewed: June 2, 2017)

Job description for the position of Wastewater Plant Operator.
Wastewater Plant Operator, Chief
Job Description (Created: 09/27/2002; Reviewed: July 25, 2017)

Job description for the position of Chief Wastewater Plant Operator.
Wastewater Plant Worker
Job Description (Created: 09/27/2002; Reviewed: August 3, 2017)

Job description for the position of Wastewater Plant Worker.
Water & Wastewater Superintendent
Job Description (Created: 09/30/2002; Reviewed: January 20, 2017)

Job description for the position of Water & Wastewater Superintendent.
Water and Sewer, Assistant Superintendent
Job Description (Created: 09/27/2002; Reviewed: January 9, 2017)

Job description for the position of Assistant Superintendent of Water and Sewer.
Water and Wastewater Foreman
Job Description (Created: 09/30/2002; Reviewed: January 11, 2017)

Job description for the position of Water and Wastewater Foreman.
Water and Wastewater Treatment Plants, Superintendent
Job Description (Created: 09/30/2002; Reviewed: January 11, 2017)

Job description for the position of Water and Wastewater Treatment Plants Superintendent.
Water Impact Fees in Select Tennessee Cities
Survey (Created: 12/11/2019; Reviewed: May 14, 2020)

A survey of selected cities regarding the collection/assessment of water impact fees.
Water Plant Operator (2)
Job Description (Created: 09/30/2002; Reviewed: January 10, 2017)

Job description for the position of Water Plant Operator.
Water Plant Operator, Chief (2)
Job Description (Created: 09/30/2002; Reviewed: January 11, 2017)

Job description for the position of Chief Water Plant Operator.

Author: Murfreesboro

Murfreesboro Fire Department 2010 Annual Report
(Created: 02/04/2011; Reviewed: January 13, 2017)

An example of an annual report from the Murfreesboro Fire Department.

Author: Nashville and Davidson County

Internal Audit Manager
Job Description (Created: 08/18/2008; Reviewed: October 21, 2016)

Job description for the position of Internal Audit Manager.

Author: National Fire Protection Association

Third Needs Assessment of the U.S. Fire Service: Tennessee
(Created: 10/30/2011; Reviewed: January 13, 2017)

This assessment was conducted in 2010 and includes comparisons to the 2001 and 2005 needs assessment surveys. The complete assessment and a fact sheet are also included.

Author: Neill, Ronnie

Costs of Multiple Charges
General (Created: 05/12/2003; Reviewed: July 1, 2020)

MTAS was asked whether an offender charged with two different charges on the same ticket is charged with two court costs or just one.
Full Time Police Officer Wishes to Be Hired As Part Time Recreation Director
General (Created: 05/08/2003; Reviewed: May 9, 2017)

An employee works 43 hours a week as a police officer and wants to be hired for an additional 20 hours a week as the recreation director.
New Youth Sports Concussion and Head Injury Law Effective January 1, 2014
General (Created: 12/11/2013; Reviewed: May 30, 2017)

Public Chapter 148 passed by the Tennessee General Assembly in April 2013 and effective on January 1, 2014, requires all cities that have 'youth athletic activities' to comply with guidelines issued by the Tennessee Department of Health concerning risk and symptoms of concussion and head injuries.
Performing Criminal Background Checks on Potential Employees
General (Created: 07/02/2004; Reviewed: May 16, 2017)

MTAS was asked how to perform criminal background checks on potential employees of the Town.
Resolution to Establish Written Procedures for the Town of Selmer to Purchase Items at Publicly Advertised Auctions
Resolution (Created: 09/12/2003; Reviewed: March 12, 2010)

Procedures to allow the Mayor or the Mayor's designated representative to act as the purchasing agent at publicly advertised auctions.

Author: Nevad, Warren

Alexandria Water/Wastewater Board Ordinance
Ordinance (Created: 11/28/2016; Reviewed: May 13, 2020)

An ordinance establishing a regional water/wastewater advisory board for the Town of Alexandria and surrounding counties.
Analysis of the Need for a City Manager
(Created: 06/16/2003; Reviewed: May 12, 2020)

MTAS was asked to demonstrate the need for a City Manager for the City of Harriman.
Beer Ordinance
Ordinance (Created: 06/21/2016; Reviewed: June 21, 2016)

This ordinance amends a previous ordinance pertaining to alcoholic beverages and beer.
Bid Specifications for Residential Garbage Collection
RFP (Created: 06/16/2003; Reviewed: May 27, 2020)

MTAS was asked to compile a list of qualifications for a contractor to manage residential garbage collection.
City of McMinnville 2013 Strategic Goals
(Created: 01/25/2013; Reviewed: May 9, 2017)

The purpose of this retreat was to learn about municipal governmental resources and develop four (4) goals for 2013.
City of South Pittsburg Position Paper
(Created: 06/07/2001; Reviewed: May 19, 2020)

MTAS was asked to assess the current condition and prepare for the future of the City of South PIttsburg, using the SWOT model.
Gallatin Golf Course CMR
(Created: 07/20/2007; Reviewed: May 30, 2017)

A comprehensive management review of the Gallatin Golf Course.
Gallatin Leisure Services Study
(Created: 08/14/2007; Reviewed: May 30, 2017)

An evaluation and recommendations for the Dept. of Leisure Services of the City of Gallatin.
Green Waste Questionnaire
Form (Created: 03/14/2014; Reviewed: October 26, 2016)

Several counties and cities entered into Memorandums of Understanding (MOU) to participate in a feasibility study to determine best options for addressing green waste. The purpose of this questionnaire is to collect information about green waste volume and current management practices for use in the feasibility study; includes preliminary response data.
Increasing Environmental Efficiency of Crossville's Fleet
(Created: 10/04/2007; Reviewed: October 18, 2018)

A PowerPoint presentation on biofuels.
Kingston Green Technology Committee Goals and Objectives
General (Created: 11/09/2009; Reviewed: October 12, 2016)

MTAS was asked to facilitate a meeting of the Kingston Green Technology Committee.
Livingston's Community Visioning Process
(Created: 10/19/2012; Reviewed: May 9, 2017)

MTAS was asked to facilitate a community visioning process for the City of Livingston.
Mayoral Proclamation
General (Created: 06/23/2016; Reviewed: May 30, 2017)

A proclamation of the City of Dunlap Mayor and Board of Commissioners Declaring June 9, 2016, as Dakota Hudson Day in the City of Dunlap, Tennessee.
Off-Premises Beer Sales Ordinance
Ordinance (Created: 06/16/2003; Reviewed: July 5, 2017)

An ordinance to continue to provide for off-premises beer sales and to create two classifications for consumption on-premises.
Ordinance Establishing Standards and Limits Regarding the Adjustment of Utility Bills Due to Leaks and Filling Pools
Ordinance (Created: 08/22/2011; Reviewed: January 20, 2017)

This ordinance allows up to two billing adjustments per calendar year relating to leaks and swimming pools.
Orientation Workshop Agenda
General (Created: 05/08/2003; Reviewed: May 12, 2017)

MTAS was asked to prepare an orientation workshop for the Town of Huntsville. Full text available in the MTAS library (City of Pikeville Orientation Booklet).
Performance Correction Notice
Form (Created: 01/13/2004; Reviewed: May 11, 2017)

MTAS was asked to provide a performance correction notice for the City of Dunlap.
Police Feasibility Study : Town of Huntsville, Tennessee
(Created: 03/01/2002; Reviewed: June 21, 2017)

The Town of Huntsville inquired about the feasibility of establishing police services to its residents.
Public Works Contract Requirements
Ordinance (Created: 08/01/2005; Reviewed: June 5, 2017)

MTAS was asked to research and recommend other municipal requirements relating to the administration of contracts for public works or improvements; includes resolution and ordinance.
Request for Proposal Financial and Compliance Audit Bid Packet
RFP (Created: 03/01/2003; Reviewed: March 26, 2010)

The City of Harriman has issued this RFP to interested auditors, who are qualified under state law and regulations, for the performance of a financial and compliance audit of the city.
Residency Requirements for Applicants of Liquor Permit
General (Created: 08/03/2006; Reviewed: June 20, 2017)

MTAS was asked whether applicants for a liquor permit should be required to have resided within the city limits at least two consecutive years preceding the date when the application is filed.
Resolution for Adventure Tourism
Resolution (Created: 06/20/2013; Reviewed: June 9, 2017)

A resolution of the Town of Huntsville, Tennessee, declaring its intent to participate in the Tennessee Adventure Tourism and Rural Development Act of 2011 by developing an adventure tourism district plan.
Resolution Ratifying an Amendment to the County Growth Plan
Resolution (Created: 03/27/2006; Reviewed: June 21, 2017)

A resolution of the Town of Huntsville ratifying the coordinating committee's 2006 amendment to the 2000 Scott County growth plan.
Resolution to Create the Office of Administrator
Resolution (Created: 06/16/2003; Reviewed: May 31, 2017)

A resolution creating the office of Administrator, providing for the appointment of said Administrator, and defining the duties of the office.
Safety Policy
(Created: 06/16/2003; Reviewed: February 26, 2020)

MTAS was asked to create a safety policy for the Town of Jasper.
Sample Surplus Property Resolution
Resolution (Created: 01/16/2020; Reviewed: May 14, 2020)

MTAS Management Consultant Warren Nevad authored this resolution for the Town of Centertown, Tennessee regarding property belonging to the town that needs to be disposed of.
SECOPA 2011: Waste to Energy Options for Local Governments
General (Created: 09/22/2011; Reviewed: October 12, 2016)

A presentation for the annual Southeastern Conference for Public Administration.
Smyrna Community Services, Town Centre, and Golf Course
(Created: 11/01/2007; Reviewed: May 30, 2017)

MTAS was asked to evaluate and make recommendations for Smyrna's Community Services, which oversees the Smyrna Town Center and the Smyrna Golf Course.
Smyrna Parks and Recreation Department Study
(Created: 12/05/2006; Reviewed: May 30, 2017)

MTAS was asked to evaluate and make recommendations for the Parks and Recommnedations Dept. of the Town of Smyrna.
Strategic Planning Retreat Report for the City of Harriman, Tennessee
Report/Study (Created: 02/26/2019; Reviewed: August 3, 2020)

The board members for the City of Harriman, met in February 2019 to discuss and review the MTAS guide for Councilmember Orientation, a previous strategic plan and capital funding requests. Another focus of the retreat involved updating three questions - "what should the city keep doing, what should the city stop doing and what should the city start doing."
Urban Forestry Workshop Course Material
General (Created: 08/21/2007; Reviewed: May 31, 2017)

A course manual, lesson plan, and PowerPoint presentation on urban forestry.
Website Disclaimer
General (Created: 03/14/2011; Reviewed: March 16, 2011)

MTAS was asked to assist with wording a disclaimer to be used on a city's Website so that the city would not be liable for any misinterpretations of the zoning map.
Working Papers for Cleveland Recreation Services
(Created: 03/01/2000; Reviewed: May 30, 2017)

MTAS was asked to conduct a study of the city of Cleveland's leisure services in order to analyze, evaluate and recommend improved and well-coordinated service deliveries, programs and facilities to the citizens of Cleveland.

Author: New England Interstate Water Pollution Control

Northeast Guide for Estimating Staffing at Publicly and Privately Owned Wastewater Treatment Plants
(Created: 06/29/2009; Reviewed: April 4, 2017)

The guide and Excel spreadsheet may be downloaded from: http://www.neiwpcc.org/technicalguides.asp

Author: Norris, Margaret

Ability of City Recorder to Serve as City Manager
General (Created: 12/20/2002; Reviewed: April 22, 2020)

MTAS was asked whether the City Recorder may serve concurrently as City Manager.
Adult Oriented Establishment License and Permit
Form (Created: 12/04/2008; Reviewed: May 12, 2020)

MTAS was asked to provide an example of a license and permit for adult oriented establishments.
Alcoholic Beverage Distance Requirements
Survey (Created: 06/24/2005; Reviewed: August 15, 2018)

Twenty-three cities were asked about their codes pertaining to distance requirements on sale of alcoholic beverages.
Animal Control and Animal Shelter Regulatory Information
General (Created: 08/17/2001; Reviewed: May 30, 2017)

Resources to answer questions regarding animal control and animal shelter regulations.
Charter Question about Property Taxes and Enforcing Ordinances
General (Created: 06/03/2004; Reviewed: October 26, 2016)

MTAS was asked for a written explanation about the Town's authority to enforce its ordinances in relation to assessing or not assessing a property tax.
City Manager Evaluation Cover Letter
General (Created: 07/13/2001; Reviewed: May 31, 2017)

Information to aid in completing an evaluation of a city manager.
City Manager Evaluation Form
Form (Created: 01/01/2012; Reviewed: June 2, 2020)

This form allows the city manager to be rated on leadership, fiscal management and budgeting, service delivery and administration, citizen and community relations, personal and professional qualities, and city council relations.
City Managers with Employment Contracts
Survey (Created: 07/11/2007; Reviewed: May 28, 2020)

Fifty cities were asked whether they have employment contracts with their city managers.
Code of Ethics Ordinance
Ordinance (Created: 12/08/2006; Reviewed: May 16, 2017)

MTAS was asked to put the model ethics policy into ordinance format for the Town of Cumberland Gap, Tennessee.
Contract for Consolidated Law Enforcement
General (Created: 11/02/2004; Reviewed: June 15, 2020)

MTAS was asked to review a police services contract with the county sheriff's office and created a new one.
Contractual Agreement for Wastewater Testing
Form (Created: 07/16/2006; Reviewed: June 9, 2017)

MTAS was asked to write a contract to perform wastewater testing.
Effective Council Meetings Course Manual
General (Created: 11/11/2003; Reviewed: June 19, 2017)

Course manual for City University Course.
HIPAA Training Acknowledgment Form
Form (Created: 08/27/2003; Reviewed: May 16, 2017)

A form to acknowledge the receipt of a copy of the Town's HIPAA policy and training on that policy.
Hiring a City Manager
Form (Created: 02/01/2009; Reviewed: May 31, 2017)

MTAS was asked for assistance in hiring a replacement city manager. Includes an evaluation system for council members to review the cover letters and resumes.
Is an Individual Working in the Library an Employee of the City?
General (Created: 08/09/2006; Reviewed: September 5, 2006)

MTAS was asked whether an individual is an employee of the city or an independent contractor.
Jeopardy Game for Council Orientation
General (Created: 05/09/2007; Reviewed: June 19, 2017)

An orientation activity developed for Blaine.
MTAS on Robert's Rules of Order
General (Created: 05/17/2019; Reviewed: May 17, 2019)

A series of brief, instructive articles explaining the use Robert's Rules of Order for cities and towns in Tennessee. The series starts with the history of the Robert's Rules parliamentary procedures and delves into everything from making a motion to adjourning a meeting.
Norris Citizen Survey
Survey (Created: 07/18/2008; Reviewed: May 31, 2017)

An example of a citizen survey on the topics of annexation, taxation, and growth.
Norris City Manager Evaluation
Form (Created: 02/01/2009; Reviewed: May 31, 2017)

MTAS was asked to create an evaluation form based on requirements from the city's charter and code.
Number of Board Members in Selected Cities
General (Created: 02/27/2008; Reviewed: June 19, 2017)

A listing of the number of board members in eighty cities with populations between 2,400 and 7,600.
Ordinance Amending Historic Zoning Regulations
Ordinance (Created: 12/11/2007; Reviewed: May 30, 2017)

An ordinance to amend the Cumberland Gap Code regarding historic zoning regulations.
Ordinance Amending the Beer Ordinance Regulating the Sale of Beer
Ordinance (Created: 07/01/2009; Reviewed: May 31, 2017)

MTAS was asked to create a new license class and review a proposed ordinance amendment to allow a hotel to serve, but not sell, beer.
Ordinance Changing the Official Depository of City Funds
Ordinance (Created: 11/13/2007; Reviewed: February 16, 2010)

An ordinance to amend the city's code regarding the town's official depository for town funds.
Ordinance for Removal of Vegetation and Debris from Overgrown and Dirty Lots
Ordinance (Created: 11/06/2007; Reviewed: December 20, 2016)

An ordinance to amend the town's code by adding regulations for removal of vegetation and debris from overgrown and dirty lots.
Ordinance Increasing Membership in Municipal Planning Commission
Ordinance (Created: 05/27/2008; Reviewed: June 21, 2017)

An ordinance regarding the creation and membership of the municipal planning commission.
Ordinance Opting Out of Mandatory Planning Commission Training
Ordinance (Created: 05/27/2008; Reviewed: June 21, 2017)

An ordinance relative to the training and continuing education of members of the planning and zoning commission.
Ordinance Pertaining to the Location Restriction of Stores Selling Alcoholic Beverages at Retail
Ordinance (Created: 06/17/2005; Reviewed: July 5, 2017)

An ordinance changing the distance restriction on liquor stores.
Ordinance Pertaining to the Maximum Amount for Purchases Without Public Advertisement and Competitive Bidding
Ordinance (Created: 09/18/2006; Reviewed: March 26, 2010)

MTAS was asked for assistance in amending a purchasing ordinance to increase bid amounts.
Ordinance Regarding the Regulation of Cats and Dogs
Ordinance (Created: 06/30/2009; Reviewed: May 30, 2017)

An ordinance to amend Chapter 1 of Title 10 of the New Tazewell Code Book regarding the regulation of cats and dogs.
Ordinance Regulating Junk Vehicles
Ordinance (Created: 11/09/2007; Reviewed: June 11, 2017)

An ordinance to amend the city's code, Title 13, by adding regulations of junk vehicles.
Ordinance Restricting Failed Motions from Reintroduction
Ordinance (Created: 01/07/2008; Reviewed: June 15, 2017)

An ordinance to amend the Town of Decatur Code pertaining to the re-introduction of failed motions to adopt ordinances and resolutions.
Ordinance to Amend the Meeting Time for the Board
Ordinance (Created: 02/08/2008; Reviewed: July 15, 2017)

An ordinance to amend the New Tazewell code book pertaining to the meeting time for the Board of Mayor and Aldermen.
Ordinance to Change the Town Election Date
Ordinance (Created: 05/29/2007; Reviewed: May 25, 2017)

An ordinance to change the town election date to the November general election date.
Ordinance to Establish Impound Lot Regulations and Fees for Impounded and/or Seized Vehicles
Ordinance (Created: 01/08/2011; Reviewed: November 28, 2016)

An ordinance to establish impound lot regulations and fees for impounded and/or seized vehicles for the City of Blaine.
Ordinance to Increase the City Court Fees
Ordinance (Created: 08/02/2005; Reviewed: June 26, 2017)

An ordinance that increased city court costs from $80 to $120.
Organizational Retreat for Parks and Recreation Department
(Created: 09/03/2009; Reviewed: May 30, 2017)

MTAS was asked to assist with an organizational retreat for staff.
OSHA Foot Protection Requirements
General (Created: 08/13/2003; Reviewed: August 14, 2017)

OSHA standards that apply to steel toe shoe requirements.
Resolution Accepting the Non-Smoker Protection Act
Resolution (Created: 05/27/2008; Reviewed: January 3, 2017)

A resolution affirming compliance by the Loudon Utility Board with the Non-Smoker Protection Act.
Resolution Authorizing MTAS to Facilitate a Strategic Planning Session
Resolution (Created: 05/27/2008; Reviewed: May 9, 2017)

A resolution authorizing The University of Tennessee Municipal Technical Advisory Service to facilitate a strategic planning session for a city and to require its presentation in a report for the city council.
Resolution Authorizing the City Recorder/Budget Officer to Transfer Moneys from One Appropriation to Another within the Same Fund
Resolution (Created: 02/18/2013; Reviewed: July 15, 2017)

A sample resolution authorizing the city recorder/budget officer to transfer moneys from one appropriation to another within the same fund.
Resolution for Codification
Resolution (Created: 11/15/2004; Reviewed: May 30, 2017)

A resolution to have MTAS codify and revise the ordinances of a city.
Resolution Regarding the Sale of Intoxicating Liquors in Municipalities
Resolution (Created: 05/27/2008; Reviewed: May 16, 2017)

A resolution requesting legislation to amend TCA to allow municipalities to permit the sale of alcohol by local option election.
Resolution to Amend Charter Regarding Election Date
Resolution (Created: 07/17/2006; Reviewed: May 8, 2017)

A resolution to change the election date to coincide with the regular county primary elections.
Resolution to Create the Position of Vice Mayor
Resolution (Created: 05/27/2008; Reviewed: May 30, 2017)

A resolution requesting the General Assembly to change the City's charter to create the position of vice mayor.
RFP for Building Demolition
RFP (Created: 04/08/2008; Reviewed: January 8, 2010)

MTAS was asked to develop a bid package for demolition of a structure that may or may not contain asbestos materials.
Sample City Code Provisions Restricting the Number of Alcoholic Beverage Permits
General (Created: 12/11/2009; Reviewed: June 19, 2017)

MTAS was asked to compile a list of cities with restrictions on the number of alcoholic beverage and beer permits that can be issued.
Sample Rejection Letters
General (Created: 04/09/2008; Reviewed: May 16, 2017)

MTAS was asked to provide sample application rejection letters.
Samples of City Codes Regarding Chickens
Ordinance (Created: 04/08/2010; Reviewed: May 30, 2017)

MTAS was asked to compile some chicken ordinances that have regulatory provisions in them.
Samples of City Codes Regulating Noise Decibels
General (Created: 06/07/2010; Reviewed: April 21, 2017)

MTAS was asked what other cities were doing as far as permissible decibel levels of noise.
Samples of Fowl and Chicken Regulations in Tennessee Cities
Ordinance (Created: 05/13/2014; Reviewed: May 30, 2017)

MTAS was asked for examples of fowl and chicken ordinance regulations in Tennessee cities.
Title VI Compliance Manual
General (Created: 01/23/2002; Reviewed: February 8, 2017)

A policy to put city into compliance with Title VI and TEMA requirements, so that it would be eligible for financial assistance, in the event of a disaster.

Author: North Kansas City

Customer Service Technician
Job Description (Created: 10/01/2009; Reviewed: June 21, 2018)

A job description for the position of Customer Service Technician
Marketing & Operations Manager
Job Description (Created: 10/01/2009; Reviewed: May 31, 2017)

A job description for the position of Marketing & Operations Manager
Network Technician
Job Description (Created: 10/01/2009; Reviewed: October 29, 2018)

A job description for the position of Network Technician from North Kansas City, Kansas.

Author: O'Hara, Stephanie Allen

Alcoholic Beverage Sales on Election Days
Legal Opinion (Created: 06/01/2018; Reviewed: May 14, 2020)

A Tennessee city requested information on whether or not it is legal to sell alcoholic beverages on election day. The author responded to the question letting the city know that neither the General Assembly nor the ABC have restricted sales on election days.
Annexation and Amending an Urban Growth Boundary
Legal Opinion (Created: 12/10/2015; Reviewed: May 13, 2020)

MTAS was asked several questions about annexation and amending a UGB.
Employee Firearms Resolution Model
Resolution (Created: 12/10/2019; Reviewed: May 14, 2020)

This document is a sample resolution Tennessee cities can use with regards to employees carrying a firearm.
Harrogate Liquor by the Drink and Privilege Tax Ordinance
Ordinance (Created: 07/16/2018; Reviewed: May 14, 2020)

An ordinance of the City of Harrogate, Tennessee repealing the prohibition of liquor by the drink sales and adopting a privilege tax on the sale of alcoholic beverages.
Maximum Fee For Bad Checks
Legal Opinion (Created: 04/24/2017; Reviewed: April 25, 2017)

A legal opinion on the maximum that a city can charge for a bad check.
MTAS/CTAS ADA Compliance Officer Training 2018
(Created: 06/05/2018; Reviewed: May 18, 2020)

Materials from an MTAS/CTAS statewide class designed for those city and county staff with ADA compliance responsibilities. Information resources includes the extensive class handout as well as the class slide presentation.
Newly Elected Official’s Guide to Taking Office
General (Created: 11/14/2019; Reviewed: November 14, 2019)

You just won an election for your municipal office. Now what? We address some common questions of when and how you take office, who may administer your oath, and what information should be included the oath of office in this document. Sample oath templates for boards, judges and other offices are included for Tennessee municipal use.
Refunding Fees and Taxes Collected in the Case of Annexation Being Declared Void
Legal Opinion (Created: 04/24/2017; Reviewed: May 26, 2017)

A legal opinion regarding whether a city is responsible for refunding (1) beer license fees, (2) beer sales tax, and (3) city property tax in the case of an annexation being declared void.
Retailer Giving Away Beer without a Permit
Legal Opinion (Created: 02/28/2018; Reviewed: May 14, 2020)

MTAS was asked whether a retailer may give beer away without a permit.
Sample Ordinance for Accepting a Newly Constructed Street
Ordinance (Created: 01/23/2019; Reviewed: July 13, 2020)

A sample ordinance that can be used by any Tennessee city when accepting a new street.
Sample Resolution Adopting a Public Records Policy
Form (Created: 11/02/2017; Reviewed: November 2, 2017)

MTAS created a sample resolution for Tennessee municipalities to use in order to adopt a public records policy that will provide economical and efficient access to public records as provided under the Tennessee Public Records Act ('TPRA') in Tenn. Code Ann. ' 10-7-501, et seq. by July 1, 2017. The sample resolution adopting a public records policy includes a public records policy, a public records request form, and a public record request response form. (updated 11/2/2017)

Author: Oak Ridge

City of Oak Ridge Citizen Satisfaction Survey
Survey (Created: 10/01/2000; Reviewed: June 2, 2020)

Citizens of Oak Ridge were asked questions about their quality of life and city services.

Author: Ocala

Emergency Debris Removal RFQ
RFP (Created: 09/14/2004; Reviewed: November 7, 2016)

The City of Ocala issued a request for quotation for debris removal.

Author: Ogle-Graham, Laura

Tennessee Municipal Benchmarking Project FY2016 (Annual Report)
(Created: 04/06/2017; Reviewed: June 7, 2017)

In this FY2016 annual report of the Tennessee Municipal Benchmarking Project (TMBP), there are a total of eleven services measured and analyzed: building code enforcement, employment benefits, finance, fire, human resources, information technology, parks and recreation, planning and zoning, police, property maintenance code enforcement, and refuse collection, disposal, and recycling. This PDF is the latest version available and includes any updated and corrected information.
Tennessee Municipal Benchmarking Project FY2017 (Annual Report)
(Created: 05/01/2018; Reviewed: May 1, 2018)

In this FY2017 annual report of the Tennessee Municipal Benchmarking Project (TMBP), there are a total of eleven services measured and analyzed: building code enforcement, employment benefits, finance, fire, human resources, information technology, parks and recreation, planning and zoning, police, property maintenance code enforcement, and refuse collection, disposal, and recycling. This PDF is the latest version available and includes any updated and corrected information.

Author: Oglesby, Abb

Suspending a Driver's License
Legal Opinion (Created: 03/03/2016; Reviewed: May 19, 2017)

MTAS was asked whether a municipal court may suspend a person's driver's license for non-driving violations.

Author: Park City, Utah

Outdoor Display of Works of Art on City-Owned Property
Form (Created: 01/28/2004; Reviewed: November 2, 2016)

A conditional use permit for displaying works on city-owned property.

Author: Pearland

Urban Forester
Job Description (Created: 08/02/2002; Reviewed: May 23, 2017)

Job description for the position of Urban Forester.

Author: Pearland, Tex.

Urban Forester
Job Description (Created: 06/24/2010; Reviewed: May 31, 2017)

Job description for the position of Urban Forester.

Author: Pearson, James

City of Jackson Fire Department: Past, Present, Future [Fire Department Annual Report]
(Created: 12/31/2009; Reviewed: January 13, 2017)

An example of an annual report from the Jackson Fire Department.

Author: Petree, Gary

City Manager Performance Evaluation
Form (Created: 01/09/2009; Reviewed: January 3, 2017)

MTAS was asked to assist in developing a format agreeable to all council members and use it complete a performance evaluation of the city manager.

Author: Phebus, Dick

Clarification of Provisions of the Municipal Finance Officer Certification and Education Act of 2007
General (Created: 07/07/2010; Reviewed: July 23, 2010)

MTAS was asked to explain CMFO options for the Town of Oakland.
In Lieu of Tax Payment Calculator
General (Created: 03/14/2006; Reviewed: October 26, 2016)

MTAS has developed a worksheet to assist local governments in calculating in lieu of tax payments.
Infrastructure Assets Reporting
General (Created: 03/06/2003; Reviewed: October 18, 2018)

MTAS was asked whether the modified approach for reporting infrastructure assets could be used in the Water & Sewer Fund or other enterprise fund operations.
Schedule of Capital Assets
General (Created: 06/30/2004; Reviewed: January 3, 2019)

MTAS was asked to prepare a report of capital assets for the general fund.
Shelby County Trustee Property Tax Proposal
General (Created: 07/18/2005; Reviewed: December 5, 2016)

MTAS was asked to review the trustee's tax collection proposal.
State Aid Resolution
Resolution (Created: 05/19/2003; Reviewed: January 3, 2019)

A Resolution to Authorize the City Recorder of the Town of Vonore to Account for All Municipal Street Aid Funds in the Town's General Fund.

Author: Piercey, Jon

Three Star Fire Department: Revised SOGs April 2007
(Created: 04/30/2007; Reviewed: May 23, 2017)

The intent of this Standard Operating Guidelines and Training Manual is to provide an administrative, operational, and training framework to better manage emergency response personnel.

Author: Pinellas County, Fla.

Pain Management Clinic Ordinance
Ordinance (Created: 05/04/2010; Reviewed: June 9, 2017)

An ordinance requiring the registration of Pain Management Clinics in Pinellas County, Florida.

Author: Platteville, Wis.

Employment Contract City Manager
General (Created: 01/01/1997; Reviewed: May 31, 2017)

An employment contract for the position on City Manager.

Author: Powells Crossroads

Setting Up a Municipal Court
Ordinance (Created: 05/22/2009; Reviewed: June 26, 2017)

Three ordinances and one resolution used by Powells Crossroads to set up a municipal court.

Author: Pullen, Mark

Authority of Mayor in Relation to the Industrial Development Board
Legal Opinion (Created: 04/20/1992; Reviewed: August 20, 2018)

MTAS was asked whether the Mayor has any authority conferred upon him by the City Code in relation to the Industrial Development Board.
Can the City Make Appropriations to Nonprofit Organizations?
Legal Opinion (Created: 03/08/1994; Reviewed: October 28, 2009)

MTAS was asked whether the city can make appropriations to nonprofit organizations and, if so, what is the proper procedure.
Contractors Sue the City for Breach of Contract and Quit Work on the Plant
Legal Opinion (Created: 11/16/1993; Reviewed: April 22, 2020)

The city is faced with a lawsuit, a deadline from the State Department of Environment and Conservation as to when it must be in conformity with state environmental laws, and an unfinished sewer treatment plant.
Does the City Have to Pay the County to Incarcerate Prisoners Arrested and Prosecuted for State Law Violations by the City?
Legal Opinion (Created: 01/29/1996; Reviewed: June 30, 2017)

MTAS was asked whether the city has to pay the county to incarcerate prisoners arrested and prosecuted for state law violations by the city.
Equipment Purchases by the Joint City/County E-911 Board
Legal Opinion (Created: 02/25/1993; Reviewed: May 30, 2017)

MTAS was asked whether the board could accept one of two offers to furnish equipment or if it must advertise and accept bids.
Extending Contract Terms
Legal Opinion (Created: 05/26/1994; Reviewed: June 26, 2017)

MTAS was asked whether a city can renew their contract with a solid waste disposal company without having to open it up to competitive bidding.
Extending Fire Service on a Contract Basis Outside Corporate Limits
Legal Opinion (Created: 04/02/1993; Reviewed: April 9, 2017)

MTAS was asked whether the Town could extend fire service on a contract basis outside corporate limits and, if so, whether this would increase the town's liability exposure.
Issuance of a Beer Permit When One of the Partners Has -- a Felony Conviction for Burglary
Legal Opinion (Created: 06/18/1993; Reviewed: June 19, 2017)

MTAS was asked about the issuance of a beer permit where a partnership has applied for a beer permit and one of the partners has a felony conviction for burglary.
Issuance of Beer Permits Under Beer Ordinance
Legal Opinion (Created: 04/13/1994; Reviewed: June 19, 2017)

MTAS was asked if the beer board was correct in denying a beer permit for two brothers, after the board learned that a third brother, who has been convicted of a crime of moral turpitude, was also going to be a partner in the business.
Legality of a Garbage Contract by City with One Company
Legal Opinion (Created: 12/14/1995; Reviewed: May 25, 2017)

MTAS was asked about the legality of a garbage contract by city with one company.
Municipal Purchasing Act
Legal Opinion (Created: 10/25/1993; Reviewed: March 26, 2010)

MTAS was asked whether the city can enlarge or reduce the project size by up to 25% with the same unit price.
Police Officers Who Have Not Been Certified Should Be Strictly Limited to Twenty Hours a Week
Legal Opinion (Created: 01/29/1996; Reviewed: June 2, 2017)

MTAS was asked, where several police officers have not attended the Peace Officers Standard Training (POST) course, exactly how many hours can these officers work under Tennessee law.
Potential Tort Liability Due to a Street Design
Legal Opinion (Created: 08/30/1996; Reviewed: May 18, 2017)

MTAS was asked whether the town has potential tort liability due to a street design.
Recovery of Illegally Disposed of City Real Property
Legal Opinion (Created: 02/28/1996; Reviewed: October 28, 2009)

MTAS was asked whether the mayor had the authority to dispose of the property for the city.
Solid Waste Disposal Fees
Legal Opinion (Created: 08/31/1993; Reviewed: March 20, 2017)

MTAS was asked whether the citizens of the city are subject to the solid waste disposal fees, even if a private disposal service is used.
Structure and Powers of the City's Utility Board
Legal Opinion (Created: 02/25/1992; Reviewed: January 3, 2019)

MTAS was asked several questions about the structure and powers of the City's utility board.
Surrender of a City Charter
Legal Opinion (Created: 12/05/1995; Reviewed: May 16, 2017)

MTAS was asked several questions concerning the surrender of a city's charter.
Tax Incentives to Tenants in an Industrial Park
Legal Opinion (Created: 04/30/1993; Reviewed: October 24, 2016)

MTAS was asked whether or not the City could provide tax incentives to tenants in its industrial park.
Using Special Assessments for Sidewalk Construction
Legal Opinion (Created: 07/10/1996; Reviewed: July 25, 2017)

MTAS was asked whether special assessments can be used for sidewalk construction.

Author: Purcell, Melanie

Tennessee Municipal Benchmarking Project FY2008
(Created: 04/30/2009; Reviewed: June 7, 2017)

FY2008 annual report to compare the relative cost, efficiency and effectiveness of a set of municipal services by using a collaborative approach with the participating cities, and to set standards and identify "best practices" in municipal government for use and comparison by all Tennessee cities. Per capita average costs of providing police, fire and residential refuse services are presented.
Tennessee Municipal Benchmarking Project FY2009
(Created: 07/19/2010; Reviewed: June 7, 2017)

FY2009 annual report to compare the relative cost, efficiency and effectiveness of a set of municipal services by using a collaborative approach with the participating cities, and to set standards and identify "best practices" in municipal government for use and comparison by all Tennessee cities. Per capita average costs of providing police, fire and residential refuse services are presented.

Author: Rogers, Honna

All-Terrain Vehicle Park Advisory Committee
Resolution (Created: 12/12/2019; Reviewed: May 14, 2020)

This is a sample resolution to help cities create a citizens' advisory committee to serve in an advisory capacity to the town commission and as a research and discovery entity devoted to the proposed all-terrain vehicle park in an effort to benefit the community.
E-mail Distribution By City and City-Wide Wifi Analytics Disclosure
General (Created: 01/12/2017; Reviewed: December 13, 2019)

MTAS responds to questions regarding emails distributed by the city to residents and the legal risks of installing wireless internet connections in a downtown area of the city.
Purchasing Card Policy
General (Created: 02/05/2014; Reviewed: February 10, 2014)

A purchasing card policy that is appropriate for smaller cities.
Resolution to Adopt a Youth Sports Concussion Policy
Resolution (Created: 01/13/2014; Reviewed: May 30, 2017)

This sample resolution accompanies the policy required by Public Chapter 148 passed by the Tennessee General Assembly in April 2013 and effective on January 1, 2014.
Sample Resolution to Name a Bridge
Resolution (Created: 12/10/2019; Reviewed: May 14, 2020)

A resolution created for Estill Springs which can be adapted by other cities for the use of naming a bridge.
Soddy-Daisy Exempt Employee Criteria
General (Created: 08/16/2017; Reviewed: May 14, 2020)

MTAS Management Consultant Honna Rogers was asked about making the Director of the Senior Center in Soddy-Daisy, Tennessee an exempt employee who supervises volunteers.
Wrecker Inspections in Selected Tennessee Cities
Survey (Created: 07/01/2019; Reviewed: May 14, 2020)

Nine Tennessee cities were surveyed to find out who handles inspection for wreckers called to the scene following a motor vehicle accident.

Author: Rollins, Sharon

Agreement for Operations, Maintenance and Management Services of Wastewater System
Form (Created: 06/25/2010; Reviewed: May 12, 2020)

MTAS was asked to review and revise contract between town and utility district for wastewater system operations.
Agreement for Sewer Service Outside Corporate Limits
General (Created: 06/26/2007; Reviewed: June 9, 2017)

MTAS was asked to provide a model sewer service agreement for areas outside the city limits.
City of Morristown, Tennessee, Contract Documents & Specifications for Brush Pick-up, Transporting and Processing/Disposal Services
RFP (Created: 11/30/2010; Reviewed: June 2, 2020)

This project provides an RFP for brush collection and disposal.
Contract Documents & Specifications for Wood Waste Pick-Up, Transporting and Processing/Disposal Services
RFP (Created: 05/31/2010; Reviewed: June 15, 2020)

This project develops an RFP and investigates sources of disposal of wood waste from electrical line trimming operations.
Converting Two Way Streets to One Way Streets
General (Created: 03/19/2007; Reviewed: April 22, 2020)

MTAS was asked to evaluate city streets for conversion from two way to one way and to provide guidance on traffic flow, signage, and parking.
Development of a Proposed Sewer System for Estill Springs
(Created: 08/06/2001; Reviewed: January 10, 2017)

Recommendation that Estill Springs connect with a neighboring town's sewer system.
Engineer/Sewer/Codes Official
Job Description (Created: 06/26/2003; Reviewed: May 3, 2017)

A job description for the position of Engineer/Sewer/Codes Official.
Engineering Fees
General (Created: 06/13/2006; Reviewed: October 25, 2016)

MTAS was asked for information on determining engineering fees.
Evaluating Solid Waste Collection for Commercial Refuse and Cardboard Collection
(Created: 09/29/2006; Reviewed: March 20, 2017)

MTAS was asked to evaluate commercial garbage collection and cardboard collection and evaluate sanitation rates.
General Questions Regarding ADA Compliance
General (Created: 07/16/2018; Reviewed: December 12, 2019)

MTAS was asked the following questions: "How the city’s utilities – gas, electric, water/wastewater – should handle ADA compliance?" and "What does the city need in regards to procurement procedures, zoning ordinance and municipal codes?"
Invitation to Bidders for Demolition
RFP (Created: 09/23/2003; Reviewed: January 8, 2010)

MTAS was asked to develop a bid package for demolition of a structure containing asbestos materials.
Municipal Bonds
General (Created: 09/11/2012; Reviewed: September 11, 2012)

Local governments generally should consider using bond issues for large, long-term debt of more than $1 million and for longer than 12 years. The various types of municipal bonds include general obligation bonds, special tax bonds and special assessments, revenue bonds, industrial revenue bonds, and double-barrel bonds.
Ordinance Providing for Private Collection of Bulk Refuse
Ordinance (Created: 05/27/2011; Reviewed: March 20, 2017)

An ordinance for solid waste permits.
Ordinance to Establish Refuse Collection Fees
Ordinance (Created: 03/30/2007; Reviewed: March 20, 2017)

An ordinance to establish refuse collection fees in Title 17 of the municipal code.
Organizational Structure of Municipal Public Works Departments
(Created: 02/28/2001; Reviewed: May 31, 2017)

Letter detailing the organizational structure of a municipal public works department.
Public Works Department Model SOP Outline
General (Created: 08/16/2007; Reviewed: June 5, 2017)

An outline of a model operating procedure (SOP) for a public works department.
Public Works Performance Evaluation Forms
Form (Created: 04/05/2006; Reviewed: October 22, 2018)

Sample performance evaluation forms for truck drivers and operators, mechanics, and skilled laborers. Note that the basic parts of the form are the same for all employees. 'Factor K - Essential Function of Employee Position is the factor that is unique to each position.
Public Works Permit Applications
Form (Created: 07/08/2011; Reviewed: October 26, 2016)

MTAS was asked to provide permit applications for the Public Works Dept. of Fayetteville.
Qualification Based Selection: A guide for procuring design professional services in Tennessee
General (Created: 07/02/2019; Reviewed: December 11, 2019)

This guide for procuring professional design services was created through the cooperative effort of the Qualifications Based Selection (QBS) Working Group, a group consisting of representatives from various State agencies, professional societies, and private individuals. The purpose of the QBS Working Group was to create a document outlining the process for the procurement of professional design services using Qualifications Based Selection in a manner that complies with state law and benefits both design professionals and public bodies alike. Through five public meetings from April to December, 2018, the QBS Working Group considered its goal of providing guidance. Working from a document created by Sharon Rollins for the Municipal Technical Advisory Service (MTAS) (an agency of the University of Tennessee Institute for Public Service that assists municipalities with technical consulting, training and field services) as a guide, the QBS Working Group adopted the attached document as its final product for the purpose of achieving its goal of providing guidance to design professionals and public bodies. A second document is attached. This is the appendices of the QBS document which provides sample forms to used in the process of acquiring the services of design professionals.
Request for Proposals for Curbside Recycling, Transporting and Processing Services
RFP (Created: 05/01/2008; Reviewed: March 20, 2017)

An RFP for curbside recycling for the City of Bristol.
Town of Greeneville Organizational Structure Study
(Created: 11/30/2005; Reviewed: May 31, 2017)

MTAS was asked to evaluate the organizational structure, roles, and responsibilities for the departments of engineering, environment, public works, building codes, and planning.
Utility Systems and In Lieu of Tax Payments
(Created: 02/26/2001; Reviewed: October 26, 2016)

Report on the authorization of tax equivalency payments for utility systems.
Water and Sewer Line Extension Policies
Survey (Created: 11/30/2005; Reviewed: January 3, 2019)

MTAS was asked for examples of water and sewer line extension policies in use in cities in Tennessee.

Author: Rutherford County Correctional Work Center

Rutherford County Correctional Work Center General Orders
General (Created: 06/17/2010; Reviewed: June 30, 2017)

The Rutherford County Correctional Work Center generated a policy and procedures for their workhouse inmates who qualify to participate in community work projects.

Author: Santa Barbara, Calif.

Landscape Architect/Project Coordinator
Job Description (Created: 02/01/2000; Reviewed: May 23, 2017)

Job description for the position of Landscape Architect / Project Coordinator.
Sample Job Description for City Arborist
Job Description (Created: 07/01/2001; Reviewed: May 13, 2020)

Sample job description for the position of city arborist from the City of Santa Barbara, Calif.

Author: Sedona, AZ

Policy Against Harassment and Bullying
General (Created: 04/26/2011; Reviewed: May 12, 2017)

The purpose of this policy is to reaffirm the City of Sedona's policy against any form of harassment including sexual harassment, harassment based upon race, gender, national origin, religion, age, sexual orientation or disability. It also affirms the City of Sedona's zero tolerance policy towards bullying.

Author: Sevierville

Police Department 12-Hour Shift Proposal
(Created: 12/05/2011; Reviewed: June 21, 2017)

A proposal for the Police Department's request to transition to a 12-hour shift.

Author: Shechter, Leslie

Accepting Property to be Used as a Park Exclusively for Senior Citizens
Legal Opinion (Created: 03/04/1993; Reviewed: December 19, 2016)

MTAS was asked whether the City can accept a grant of property to be used as a park with the condition that it be exclusively a park for senior citizens.
Allocation of the First One-Half of the Local Option Sales Tax by the County to the City
Legal Opinion (Created: 12/17/1992; Reviewed: December 20, 2016)

MTAS was asked whether the first half of the sales tax must be apportioned among the school system and whether the county could allocate these funds to school debt retirement.
Changing the Mayor's Salary
Legal Opinion (Created: 09/23/1991; Reviewed: May 19, 2020)

MTAS was asked whether a municipality may set the mayor's salary by amending the current budget (approved on July 1), and making the amendment retroactive to July 1.
City Gas Department Wishes to Loan the General Revenue Fund an Amount Necessary to Construct a Municipal Garage
Legal Opinion (Created: 10/04/1993; Reviewed: September 24, 2018)

MTAS was asked whether the city gas department could loan the general revenue fund an amount necessary to construct a municipal garage.
City Liability for Liquidated Damages on a Terminated Contract
Legal Opinion (Created: 07/17/1991; Reviewed: June 26, 2017)

MTAS was asked whether the Town is required to pay $10,000 in liquidated damages when it terminated a contract with a company.
City's Ability to Condemn an Easement Across Railroad Tracks to Construct a Street
Legal Opinion (Created: 07/17/1992; Reviewed: May 17, 2017)

The authority granted to municipalities to condemn property to establish streets and highways also allows condemnation across railroad tracks so long as use of the land for railroad purposes is not destroyed.
Composition and Authority of the City Beer Board
Legal Opinion (Created: 03/11/1992; Reviewed: June 19, 2017)

MTAS was asked whether the composition of the board can be changed and whether the board has the authority to deny a beer permit to an applicant that meets the requirements set out in the beer ordinance
Discretion of Town to Refuse to Allow New Taps
Legal Opinion (Created: 02/03/1994; Reviewed: October 3, 2018)

MTAS was asked whether the Board of Mayor and Aldermen may refuse to allow new taps to the municipal water system outside the corporate limits.
Does an Employee Have a Right to a Salary Increase by Virtue of Provisions Made in the Budget for Salary Increases
Legal Opinion (Created: 07/23/1992; Reviewed: July 15, 2017)

MTAS was asked whether an employee has a right to a salary increase by virtue of provisions made in the budget for salary increases.
Eminent Domain Proceedings to Acquire Property for a Maintenance Garage When the Property Is Owned by a Member of the City Commission
Legal Opinion (Created: 01/12/1993; Reviewed: May 17, 2017)

MTAS was asked whether a municipality may institute eminent domain proceedings to acquire property for a maintenance garage when the property is owned by a member of the city commission.
Employing Minors in Establishments That Sell Beer
Legal Opinion (Created: 08/31/1992; Reviewed: June 19, 2017)

MTAS was asked whether minors may be employed in establishments that sell beer.
Employment Contracts between City Manager and Department Heads
Legal Opinion (Created: 05/20/1993; Reviewed: May 31, 2017)

MTAS was asked whether the Commissioners of the City may enter into an "employment agreement" with the Chief of Police.
Expending Municipal Funds to Relocate Sewer, Water, and Gas Mechanical Equipment at the Request of a Property Owner
Legal Opinion (Created: 01/11/1995; Reviewed: June 5, 2017)

MTAS was asked about the legality of expending municipal funds to relocate sewer, water and gas mechanical equipment at the request of a property owner who wishes to backfill his property.
Lease with Airport and Appointment to Electric System Board
Legal Opinion (Created: 06/09/1993; Reviewed: April 21, 2017)

MTAS was asked whether a lease with a "fixed base operator" at the municipal airport that is due to expire must be publicly bid and how members to the Electric System board are appointed.
Mayor Refuses to Take an Oath of Office
Legal Opinion (Created: 03/01/1991; Reviewed: May 8, 2017)

MTAS was asked whether, if the mayor refuses to take an oath of office, his seat is considered vacant.
Mayor's Obligation to Carry Out the Will of the Board
Legal Opinion (Created: 02/11/1993; Reviewed: October 28, 2009)

MTAS was asked whether the Mayor can refuse to sign a contract that the Board of Aldermen have voted to approve.
Notification Necessary to Advertise Meetings of the Solid Waste Planning Board
Legal Opinion (Created: 07/24/1992; Reviewed: May 30, 2017)

MTAS was asked about the Tennessee Open Meetings Law and the kind of notification necessary to advertise meetings of the Solid Waste Planning Board since they will be meeting in several locations.
Obligation of Mayor to Countersign Payroll Checks
Legal Opinion (Created: 06/07/1993; Reviewed: June 2, 2017)

MTAS was asked whether the mayor has any discretion to refuse to countersign payroll checks.
Passing a Resolution Authorizing Volunteers to Provide Fire Protection Within the City Limits
Legal Opinion (Created: 03/12/1993; Reviewed: June 27, 2017)

MTAS was asked about the advisability of some residents of the City forming a volunteer fire department and contracting with the City to provide services.
Pay for Seasonal Employees
Legal Opinion (Created: 03/19/1993; Reviewed: September 11, 2017)

MTAS was asked whether the City could pay umpires, scorekeepers, and others working just the summer months by the game rather than hourly wages or a specific salary.
Rounding Up the Certified Tax Rate
Legal Opinion (Created: 06/24/1993; Reviewed: October 24, 2016)

Rounding-up on the certified tax rate
TVA Power Contracts
Legal Opinion (Created: 06/07/1991; Reviewed: December 5, 2016)

MTAS was asked to address several issues related to power contracts with TVA.

Author: Shelbyville

Certificate of Occupancy
Form (Created: 05/05/1993; Reviewed: December 19, 2016)

An example of a certificate of occupancy from the City of Shelbyville.

Author: Shults, Chris

Certified Municipal Finance Officer Program: An Impact Analysis
(Created: 01/29/2016; Reviewed: November 7, 2016)

This study examines whether the CMFO program improved municipal financial practices. The results indicate that the CMFO program has improved municipal financial practices by reducing the number of municipal financial errors in Tennessee cities.
Tennessee Municipal Benchmarking Project FY2014
(Created: 04/30/2015; Reviewed: June 7, 2017)

In this FY2014 annual report, there are a total of ten services measured and analyzed: building code enforcement, employment benefits, finance, fire, human resources, parks and recreation, planning and zoning, police, property maintenance code enforcement, and refuse collection, disposal, and recycling.
Tennessee Municipal Benchmarking Project FY2015
(Created: 04/13/2016; Reviewed: June 7, 2017)

In this FY2015 annual report, there are a total of eleven services measured and analyzed: building code enforcement, employment benefits, finance, fire, human resources, information technology, parks and recreation, planning and zoning, police, property maintenance code enforcement, and refuse collection, disposal, and recycling. This PDF is the latest version available and includes any updated and corrected information.

Author: Signal Mountain

Fowl Ordinance Comparison
Survey (Created: 04/01/2010; Reviewed: May 30, 2017)

The Town of Signal Mountain asked twenty-four cities whether they had an ordinance regulating chickens within the city limits.

Author: Sims, Steve

Court Comparative Data 2012 and 2013
Survey (Created: 05/13/2013; Reviewed: June 26, 2017)

The City of Franklin surveyed seventeen cities about the frequency of court sessions, staffing, monthly average of citations, court costs, fees, and fines, payment methods, and software used.

Author: Smeltzer, Becky

Learning Projects of Municipal Elected Officials: an Executive Summary
(Created: 03/02/2017; Reviewed: March 2, 2017)

The researcher, supported by the Municipal Technical Advisory Service, interviewed 41 municipal elected officials in East Tennessee to determine what they learned about during CY2015 in order to fulfill their role as a mayor, vice-mayor, or city councilmember/alderman.

Author: Smithville

Municipal Code Citation
Form (Created: 07/26/2007; Reviewed: December 23, 2016)

A citation form to be used by the City of Smithville for offenses that are not traffic related.

Author: Smyrna

Chief Mechanic
Job Description (Created: 08/16/2001; Reviewed: May 3, 2017)

Job description for the position of chief mechanic of the water and wastewater treatment plants for the City of Smyrna.
Customer Service Supervisor
Job Description (Created: 08/16/2001; Reviewed: May 3, 2017)

Job description for the position of customer service supervisor for utilities and public works for the City of Smyrna.
Fire Chief
Job Description (Created: 08/23/2001; Reviewed: August 17, 2017)

Job description for the position of Fire Chief for the City of Smyrna.
Fitness Facility Manager
Job Description (Created: 08/23/2001; Reviewed: May 3, 2017)

Job description for the position of Fitness Facility Manager for the City of Smyrna.
Graffiti Ordinance
Ordinance (Created: 10/28/2006; Reviewed: June 30, 2017)

An ordinance prepared by the Town of Smyrna defining graffiti, dealing with its removal, authorization to use municipal funds, and violations.
Groundskeeper (Assistant)
Job Description (Created: 08/23/2001; Reviewed: May 3, 2017)

Job description for the position of Groundskeeper (Assistant) for the City of Smyrna.
Groundskeeper (Head)
Job Description (Created: 08/23/2001; Reviewed: May 3, 2017)

Job description for the position of Groundskeeper (Head) for the City of Smyrna.
Municipal Codes Inspector
Job Description (Created: 04/22/2005; Reviewed: December 20, 2016)

A job description for the position of municipal codes inspector.
Parks and Recreation Director
Job Description (Created: 08/24/2001; Reviewed: May 4, 2017)

Job description for the position of Parks and Recreation Director for the City of Smyrna.
Water Treatment Plant Chief Operator
Job Description (Created: 11/02/2001; Reviewed: May 4, 2017)

Job description for the position of City of Smyrna Water Treatment Plant Chief Operator.

Author: Spring Hill

City Planning Assistant
Job Description (Created: 03/31/2020; Reviewed: May 14, 2020)

The City of Spring Hill, Tennessee provided MTAS with a job description for their City Planning Assistant. An employee to provide support to the Planning Director with planning activities and the development review process. He or she will also be responsible for administrative functions within the department. The planning assistant will also process and track maintenance and performance bonds and application data.

Author: Springfield

City of Springfield Request for Proposals Contract Management of the Legacy Golf Course
RFP (Created: 11/13/2015; Reviewed: June 2, 2020)

The City is seeking proposals from all interested firms to provide management services for the daily operations and maintenance of the golf course.

Author: Stegall, Kay

Internal Control Tool Kit for Municipal Governments
(Created: 02/16/2016; Reviewed: April 6, 2020)

This toolkit is intended to assist cities in getting started on or reassessing their existing internal control system.
Municipal Banking Services Must Now Be Evaluated Every Four Years (Public Chapter 277 of 2019)
General (Created: 10/15/2019; Reviewed: March 18, 2020)

MTAS resources and guidance on Public Chapter 277 of 2019 which requires a contract for banking services be based on the evaluation of proposals, which should be documented for audit purposes. Attached are a Q & A and a sample quote for banking services for use by Tennessee municipalities. Also included here is a link to the MTAS City Byte, an online short course, on the topic.
New Financial Disclosure Required for Tax Abatements
General (Created: 12/05/2016; Reviewed: October 29, 2018)

A tax abatement per GASB may not be the same as the legal definition of a tax abatement in Tennessee law, but remember that GASB's definition is for external financial reporting purposes.
Summary of the Distribution of State Sales and Use Tax
General (Created: 09/29/2016; Reviewed: January 3, 2019)

MTAS was asked three questions: 1. What factors are used to calculate state shared sales tax?; 2. Do the factors change or stay the same?; 3. What population number is used?

Author: Stokes, Richard

2005/2006 MTAS Salary and Fringe Benefit Survey
(Created: 04/27/2006; Reviewed: April 27, 2006)

The MTAS annual salary and fringe benefit survey for 2005/2006 shows salary increases for city employees rose significantly over 2004/2005 data. This report contains a summary of the findings as well as a means to request specific information. (To request a report from the salary survey, please contact MTAS at the address at the bottom of this page.)
2019 Fair Labor Standards Act final rules released
General (Created: 10/18/2019; Reviewed: October 18, 2019)

The U.S. Department of Labor has set a new standard salary level in the Fair Labor Standards Act of $684 per week/$1,368 biweekly/$1,482 semimonthly/$2,964 month (equivalent of $35,568 per year). The Department has also set the Highly Compensated Employee (HCE) annual compensation amount at a new level of $107,432. The new salary rates are effective January 1, 2020. This hot topic from MTAS reviews the history of the new rules and also discusses discretionary bonuses and incentive payments rule changes.
2019 Projected COLA Adjustment Survey
Survey (Created: 04/02/2019; Reviewed: May 14, 2020)

Seventeen Tennessee cities were surveyed to find out about their proposed 2019 COLA numbers.
Applicant tracking system survey
Survey (Created: 05/09/2019; Reviewed: July 18, 2019)

A survey of selected cities to determine the use of applicant tracking systems, software/platform in place, and the method used to procure the system in use.
Building Access/Security and Employee Time & Attendance Policies, Procedures and Products Survey
Survey (Created: 01/17/2017; Reviewed: May 26, 2017)

Fourteen cities were asked questions about safety policies and procedures relating to office doors and access points; the use of flex-time; and, methods, products, and vendors for capturing employee time and attendance.
Calculating Overtime Pay for Firefighters and Police
General (Created: 05/08/2012; Reviewed: May 4, 2017)

MTAS was asked to clarify how to calculate pay for non-exempt law enforcement and fire protection personnel.
Call-out and overtime compensation for utility workers survey
Survey (Created: 06/09/2017; Reviewed: August 1, 2019)

A survey of selected cities on compensation of utility employees for call-out and overtime work.
Car Allowance Survey
Survey (Created: 01/30/2012; Reviewed: January 3, 2017)

Twenty-one cities responded to a survey about whether they have car allowances, who is eligible for car allowances, and the amount of the car allowance.
City Judge Benefits Survey
Survey (Created: 02/10/2017; Reviewed: June 26, 2017)

Seventeen cities responded to an MTAS survey about their city judge, including the number of hours worked, salary, and benefits participation.
City Judge Compensation and Benefits Survey
Survey (Created: 08/20/2007; Reviewed: May 28, 2020)

Fifteen cities were asked several questions about the compensation and benefits package for their municipal judge.
City Mechanic Certification Incentives
Survey (Created: 12/05/2017; Reviewed: June 2, 2020)

MTAS surveyed ten cities to find out if they offer incentive pay to city mechanics for obtaining certification to inspect, maintain and repair emergency vehicles.
City Planner Salary, Contracted Grant Writers, Retirement Plans and Supplemental Bridge Benefits Survey
Survey (Created: 04/27/2018; Reviewed: October 22, 2018)

A survey of selected cities to gather city planner salary information, whether contracted grant writers are in use, and the offerings of retirement plans including supplemental bridge benefits.
City Psychologist Usage
Survey (Created: 12/16/2016; Reviewed: January 11, 2017)

Ten cities were asked about their use of a psychologist in their municipality.
Communication Director/Public Information Officer in Selected Tennessee Cities
Survey (Created: 11/01/2017; Reviewed: June 2, 2020)

Thirteen Tennessee cities were surveyed to find out whether the city employs a communication director/public information officer.
Companies Who Can Do Compensation Studies
General (Created: 02/05/2009; Reviewed: June 2, 2017)

A list of consulting companies in the South/Southeast who can do compensation studies.
Compensation Policy Required by Law
General (Created: 04/02/2012; Reviewed: May 11, 2017)

MTAS was asked whether cities are required by law to have a compensation policy.
Continued Medical Insurance at Retirement in Selected Tennessee Cities
Survey (Created: 10/07/2017; Reviewed: May 15, 2020)

A survey of selected cities regarding whether retired employees are offered continued medical insurance.
Court System Survey Results
Survey (Created: 08/01/2006; Reviewed: June 26, 2017)

Twenty-one cities were asked questions about the court administrator and assistant to judge, as well as the staffing level of the court system.
Department Assistant Directors in Selected Tennessee Cities
Survey (Created: 12/01/2017; Reviewed: July 6, 2020)

MTAS surveyed 11 cities regarding Assistant or Deputy Directors in a number of departments in their cities.
Dependent Healthcare Coverage
General (Created: 05/29/2012; Reviewed: January 3, 2017)

MTAS provided information on Healthcare Reform and dependent care.
Drug and Alcohol Testing Policy
General (Created: 08/21/2006; Reviewed: January 3, 2017)

MTAS was asked to create a model drug and alcohol testing policy.
Early Retirement Incentives Survey
Survey (Created: 01/30/2014; Reviewed: January 3, 2017)

Several cities, housing authorities, and an airport authority were asked about their early retirement incentive programs.
Educational Assistance Survey
Survey (Created: 01/24/2017; Reviewed: January 24, 2017)

Thirteen cities were asked several questions about educational assistance opportunities, tuition reimbursement, and requirements for employees to participate in their educational assistance programs.
Emergency Management Director Survey Results
Survey (Created: 03/29/2016; Reviewed: November 7, 2016)

Twenty-nine cities and organizations were asked whether they have an emergency management director and salary information for that position.
Emergency Personnel Annual Physicals and Overtime Pay Questions
General (Created: 09/17/2012; Reviewed: January 3, 2017)

MTAS was asked whether annual physicals are mandatory for police and fire personnel and about overtime pay.
Employee Benefit Survey
Survey (Created: 08/11/2016; Reviewed: May 26, 2017)

Twenty-seven cities were asked questions about pay in lieu of vacation policies, vacation accrual policies, cash payment of unused sick leave at retirement,
Employee Benefits Report
Survey (Created: 12/08/2010; Reviewed: January 3, 2017)

Nineteen cities were asked several questions related to annual leave, sick leave, bereavement leave, longevity pay, and education benefits.
Employee Termination Survey Results
Survey (Created: 01/24/2010; Reviewed: January 3, 2017)

Thirteen cities were asked the number of full time employees who were separated from their organization in 2009, 2008, and 2007 and their departments.
Employee Testing Survey and Results
Survey (Created: 05/19/2014; Reviewed: May 16, 2017)

MTAS was asked to prepare an employment testing survey to determine if Tennessee cities conduct pre-employment testing for police, fire, and public safety dispatch applicants; includes the responses of the fifteen participants.
Farmer's Market Insurance in Selected Tennessee Cities
Survey (Created: 07/01/2018; Reviewed: May 15, 2020)

Ten cities in Tennessee were surveyed regarding farmer's markets and insurance for the vendors.
Fire Inspectors in the Codes Department
General (Created: 07/17/2012; Reviewed: May 23, 2017)

MTAS was asked whether any municipalities in the state have fire inspectors in the codes department rather than the fire department and, if so, how that works.
Fire shift commanders and assistant chief salary and overtime
Survey (Created: 02/01/2018; Reviewed: May 15, 2020)

Fifteen Tennessee cities were surveyed regarding their fire departments and the levels of authority in them.
Firefighters as Auxiliary Police Officers and Dispatcher Psychological Assessment Survey
Survey (Created: 07/01/2019; Reviewed: May 14, 2020)

A survey of selected cities and towns regarding allowing firefighters to serve auxiliary police officers and also the psychological assessment of dispatchers.
Firefighters Vacation Accrual Summary Report
Survey (Created: 03/23/2010; Reviewed: May 23, 2017)

Eighteen cities were asked about vacation leave for full-time employees of the fire department.
Fitness Program Survey
Survey (Created: 05/06/2005; Reviewed: January 3, 2017)

Twenty-four cities and departments were asked about fitness programs available to their employees; requested by Knox County Personnel.
FLSA and Exempt Employees
General (Created: 09/29/2004; Reviewed: January 3, 2017)

MTAS was asked to provide documentation allowing city to send employees home when they have worked 40 hours in workweek.
Grant Writers in Selected Tennessee Cities
Survey (Created: 03/31/2018; Reviewed: May 15, 2020)

Thirteen Tennessee cities were surveyed to find out if they employ a full-time grant writer.
Hair Length and Styles for Female Police Officers
Survey (Created: 11/14/2013; Reviewed: June 21, 2017)

Fourteen cities were asked about their policy on hair length and style for female police officers; includes sample policies.
Health Care Reform and W-2 Reporting Guidance
General (Created: 10/08/2012; Reviewed: January 3, 2017)

MTAS was asked for information about Form W-2 for Health Care Reform reporting.
Health Insurance Waiting Periods in Selected Tennessee Cities
Survey (Created: 05/15/2018; Reviewed: May 15, 2020)

A survey of selected Tennessee cities regarding waiting periods for health insurance for municipal employees.
Hiring Minors Age 16 and 17
General (Created: 07/09/2012; Reviewed: May 12, 2017)

MTAS was asked about a city's responsibilities when hiring minors age 16 or 17 for a fulltime seasonal position.
Hiring Questions about Applicant Pool and an Applicant with Known Disabilities
General (Created: 08/13/2012; Reviewed: May 16, 2017)

MTAS was asked for advice when there is a very small applicant pool and one applicant has a known disability that might affect his or her ability to perform the job.
Incentive Pay for City Employees Who Attain Certification : An Updated Survey Conducted by MTAS
Survey (Created: 06/01/2017; Reviewed: May 18, 2020)

Cities were asked if incentive pay was given to employees who attained certification in a job-related or other field, or for earning an associate or Bachelor's degree.
Inclement Weather Notification in Select Tennessee Cities
Survey (Created: 09/11/2018; Reviewed: May 15, 2020)

Thirteen cities in Tennessee were surveyed to find out if their municipality closes during inclement weather and if so, how do they communicate that to non-emergency employees who do not have to report to work.
Interns in the Workplace Survey
Survey (Created: 01/03/2005; Reviewed: May 26, 2017)

Nineteen cities and counties were asked several questions about their use and pay of interns in city departments.
Lateral Transfer Survey Results
Survey (Created: 05/25/2007; Reviewed: May 16, 2017)

Thirteen jurisdictions responded to a survey asking whether they have a policy for lateral transfers.
Letter of Employment
Form (Created: 10/01/2012; Reviewed: May 12, 2017)

MTAS was asked to develop a letter of employment to give to employees when they are employed. The letter would give the employee basic information about salary, benefits, probationary status and other matters that need to be clear to the employee upon accepting employment with the city.
Locating an Interpreter
General (Created: 06/07/2012; Reviewed: May 18, 2017)

MTAS was asked how to find a Mandarin Chinese interpreter.
Mental health return to duty evaluation form survey
Survey (Created: 05/26/2017; Reviewed: July 18, 2019)

A survey of selected cities to determine if those cities employ the use of a mental health return to duty evaluation form.
Military Leave and School Patrol Officers in Selected Tennessee Cities
Survey (Created: 07/06/2018; Reviewed: May 15, 2020)

Twelve cities in Tennessee were surveyed regarding employees who deploy on military leave and whether or not they accrue benefits while gone. Those surveyed were also asked about School Crossing Guards and what benefits, if any are available to them.
Model Employment Application (2012)
Form (Created: 05/21/2012; Reviewed: January 3, 2017)

An employment application for municipal employees, revised May 2012.
Modified Light Duty Programs
Survey (Created: 10/01/2017; Reviewed: May 15, 2020)

Sixteen Tennessee cities responded to questions about whether or not they have a modified/light duty program in place for employees.
Municipal Court Judge Survey
Survey (Created: 08/17/2011; Reviewed: June 26, 2017)

Seventeen cities were asked several questions about the position of city judge, including salary and number of hours worked.
On the job injury and police/fire recruits survey
Survey (Created: 07/18/2017; Reviewed: July 18, 2019)

A survey of selected cities regarding on the job injuries related to police and fire recruits.
On-Boarding Software Survey
Survey (Created: 10/01/2017; Reviewed: May 15, 2020)

Twenty-one Tennessee cities were surveyed to find out if they use onboarding software for new employee orientation.
Out-of-Rank/Class Pay Survey
Survey (Created: 08/31/2004; Reviewed: May 11, 2017)

Twenty-three city departments were asked questions about compensating employees who work in a job with a higher classification.
Overtime Compensation Response Summary Report
Survey (Created: 03/23/2010; Reviewed: May 11, 2017)

Twenty-two cities were asked about compensation for overtime in compliance with the FLSA and premiums for on-call.
Pay Plan Issues and Salary Adjustments
General (Created: 05/24/2012; Reviewed: May 11, 2017)

MTAS was asked about giving a 2% raise to all employees being paid less than $40,000 and a one-time $500 bonus payment to everyone else.
Performance Evaluation Survey
Survey (Created: 04/01/2005; Reviewed: January 3, 2017)

Thirty-six cities, counties, and departments were asked several questions about how they use performance evaluations.
Personnel Information Form
Form (Created: 05/21/2012; Reviewed: January 3, 2017)

A sample form to be used for compliance with government record keeping and reporting requirements.
Personnel Policies Regarding the Hiring of Felons
Survey (Created: 12/10/2019; Reviewed: May 14, 2020)

A survey of selected cities regarding policies related to the hiring of felons.
Physical Agility Testing and Holiday Time Off
Survey (Created: 08/03/2015; Reviewed: May 26, 2017)

Thirteen cities were asked questions about physical agility testing for police officers and firefighters, as well as whether the city provides any form of holiday time off when an employee is required to work a holiday.
Police and Fire Department Annual Physical Exam Survey
Survey (Created: 08/11/2006; Reviewed: May 23, 2017)

Twenty-five cities and airport authorities were asked whether their police and fire departments require annual physical exams and if there are rewards or incentives given.
Police Officer Recruitment and Retention
Survey (Created: 06/01/2018; Reviewed: May 15, 2020)

Nineteen Tennessee cities were surveyed to find out about their police department recruitment and retention policies.
Pre-Employment Testing of Clerical/Administrative Support Candidates
Survey (Created: 08/16/2012; Reviewed: May 16, 2017)

Fourteen cities were asked questions about their pre-employment testing of clerical/administrative support candidates.
Pre-Paid Legal Survey
Survey (Created: 08/26/2005; Reviewed: May 31, 2017)

Thirty-one cities, counties, and departments were asked several questions about their use of pre-paid legal services.
Property Acquisition and Manager's Tool Box Survey
Survey (Created: 07/01/2019; Reviewed: May 15, 2020)

Seven Tennessee cities responded to a survey regarding property acquisition and whether or not the city has developed a Manager's Tool Box containing policies, procedures, forms or a purchasing card.
Public Sector Retirement Bridge Supplement Usage in Selected Tennessee Cities
Survey (Created: 09/15/2017; Reviewed: May 15, 2020)

A survey of selected cities regarding the offering of the supplemental bridge benefit for retiring public safety employees (T.C.A. 8-36-211). Questions also cover participation in the Tennessee Consolidated Retirement System (TCRS) and mandatory retirement ages for public safety employees.
Questions Related to Workers' Compensation
General (Created: 04/20/2012; Reviewed: January 3, 2017)

MTAS was asked several questions related to workers' compensation.
Refuse/Sanitation Collection Survey
Survey (Created: 04/27/2015; Reviewed: March 29, 2017)

MTAS asked nine cities about the salaries paid for operators of specific collection equipment.
Required Federal and State Employment Posters
General (Created: 05/15/2012; Reviewed: June 2, 2017)

Compilation of Federal and State Employment Posters
Requirement of a Commercial Driver License (CDL) for Municipal Employees
Survey (Created: 12/10/2019; Reviewed: May 14, 2020)

A survey of selected cities regarding Commercial Driver License (CDL) licensing requirements for employees.
Requiring Employees to Use Their Health Insurance to Pay for Physicals and Shots
General (Created: 09/26/2012; Reviewed: January 3, 2017)

MTAS was asked about employees using their health insurance annual exam benefit to cover the cost of required annual physicals and required shots that are free under their health insurance.
Retiree Healthcare and Random Drug Testing Survey
Survey (Created: 04/01/2018; Reviewed: May 15, 2020)

Sixteen Tennessee cities responded to a request for information regarding their retiree healthcare plans and random drug testing procedures.
Retiree Re-employment and Paperless HR Survey
Survey (Created: 02/13/2017; Reviewed: February 14, 2017)

Sixteen cities responded to an MTAS survey about the conditions of re-employing retirees and whether their HR department has gone paperless.
Retirement benefits providers and pension committee structure in selected Tennessee cities and towns
Survey (Created: 08/15/2017; Reviewed: May 15, 2020)

A survey of retirement benefits providers and pension committee structure in selected Tennessee cities and towns.
Retirement plan options and pension committees in selected Tennessee cities
Survey (Created: 08/01/2017; Reviewed: July 18, 2019)

A survey of selected cities in Tennessee looking at retirement plans in place and the pension/retirement committee for the cities.
Safety Incentive Survey Program
Survey (Created: 02/07/2006; Reviewed: January 3, 2017)

Fifteen cities were asked several qustions about safety incentive programs.
Sample Codes of Conduct for Public Safety
General (Created: 04/20/2012; Reviewed: January 3, 2017)

MTAS was asked for sample codes of conduct for public safety after incidents of police or fire department employees being arrested for DUI, public intoxication, or assault.
Sample Interview Manuals for Personnel Director, City Manager and City Recorder
General (Created: 06/01/2004; Reviewed: May 14, 2020)

The attached sample interview manuals provide guidance on the interview process as well as sample interview questions for personnel director, city manager, and city recorder.
Sample Language for Workers' Compensation
General (Created: 08/30/2012; Reviewed: January 3, 2017)

MTAS was asked to provide sample language for workers' compensation.
Sample Personnel Forms to Download
Form (Created: 08/08/2012; Reviewed: January 3, 2017)

MTAS was asked for information on the I-9 form and sites that provide personnel forms that can be downloaded.
Sick Leave at Retirement Survey (Non-TCRS)
Survey (Created: 08/09/2013; Reviewed: May 15, 2017)

Eleven cities were asked whether their employees are allowed to accrue sick leave; the maximum amount of sick leave employees may accrue; and upon retirement, whether employees may sell their sick leave back to the city, use their sick leave towards retirement, etc.
Substance Abuse Survey in Parks and Recreation
Survey (Created: 12/17/2004; Reviewed: January 31, 2017)

Eight cities were asked how they handle substance abuse for commercial driver license positions and public health and safety positions in Parks and Recreation.
Survey of Promotional Pay Increases and Workers Compensation Policies
Survey (Created: 05/15/2018; Reviewed: May 15, 2020)

Survey looks at how increases related to promotions are applied to the employee's salaries and policies related to workers compensation.
Survey of the Tennessee Personnel Management Association
Survey (Created: 05/28/2002; Reviewed: March 26, 2010)

The membership of the Tennessee Personnel Management Association was surveyed about the use of purchasing agents.
Survey Results on Various Personnel Topics
Survey (Created: 07/21/2014; Reviewed: May 15, 2017)

Eighteen cities and counties were asked about police and fire work schedules, holiday pay, personnel committees, and salaries for pre-treatment technicians and inspectors, park operations supervisor, and head groundskeeper.
Tattoo Policies
Survey (Created: 12/17/2014; Reviewed: January 3, 2017)

Nineteen cities responded to a survey asking whether they have a policy regarding tattoos in the workplace; several cities shared their policies.
TDOT Transition Plan Survey
Survey (Created: 12/01/2017; Reviewed: May 15, 2020)

Nine Tennessee cities responded to a request for information regarding how they are handling the TDOT ADA Transition Plan.
Testing Standards, Salary Survey, and Retirement Insurance
Survey (Created: 02/23/2015; Reviewed: May 26, 2017)

Thirteen cities were asked how often they offer testing for police and fire personnel; salary ranges for a sustainability coordinator and a stormwater coordinator; eligibility for and benefits of retiree health insurance.
Tobacco-Free Workplace Survey
Survey (Created: 01/11/2017; Reviewed: January 11, 2017)

Seventeen cities were asked whether their organization is tobacco-free, whether there is a health-care premium surcharge for employees who use tobacco products, and what tobacco cessation programs or support the city offers.
TTY (Text Telephone) Equipment Survey
Survey (Created: 02/20/2017; Reviewed: February 21, 2017)

Thirteen cities responded to an MTAS survey about their usage of TTY (Text Telephone) or TDD (Telecommunication Device for the Deaf) equipment.
Unemployment Insurance for Volunteer Firefighters
General (Created: 07/23/2012; Reviewed: May 24, 2017)

MTAS was asked if the city must pay unemployment insurance on its volunteer firefighters.
Unemployment on Temporary Workers
General (Created: 07/16/2012; Reviewed: January 3, 2017)

MTAS was asked about temporary city employees filing and receiving unemployment from a city that is an Unemployment Reimbursing Employer.
Use of 12 Hour Shifts in Selected Cities
Survey (Created: 12/10/2019; Reviewed: May 14, 2020)

A survey regarding the use of 12 hour shifts in selected cities.
Veterans Differential Pay
Survey (Created: 12/13/2004; Reviewed: May 15, 2017)

Thirteen cities were asked several questions about paying a differential to veterans deployed on military leave.
Veterans' Preference Survey Results
Survey (Created: 01/04/2010; Reviewed: May 16, 2017)

Twelve cities and one airport authority were asked whether they give veterans' preference points and questions related to granted preferences.
Volunteer Workers at a Golf Course
General (Created: 03/23/2012; Reviewed: May 30, 2017)

MTAS was asked whether volunteers at a golf course could be compensated with free golf games.
Worker's Compensation Survey
Survey (Created: 05/01/2019; Reviewed: May 15, 2020)

Seventeen Tennessee cities responded to a request for information regarding their Worker's Compensation policies.
Workers' Compensation Change
Survey (Created: 08/01/2014; Reviewed: May 11, 2017)

Eighteen cities were asked questions about compensating employees on Workers' Compensation with 66-2/3% of their salary, rather than 100% of their salary.

Author: Tallent, Mike

City of Chattanooga Division of Codes & Inspection
(Created: 01/18/2002; Reviewed: June 2, 2020)

MTAS was asked to do an inspection and codes division organizational study.
City of Chattanooga Fleet Study
(Created: 06/01/2002; Reviewed: June 2, 2020)

MTAS was asked to conduct a study of the city's fleet operations.
Rights-of-Way Management Ordinance
Ordinance (Created: 08/23/2004; Reviewed: October 27, 2016)

MTAS was asked to develop a rights-of-way management ordinance; includes appropriate permits and forms.

Author: Tennessee

Grants Analyst 2
Job Description (Created: 09/11/2017; Reviewed: September 11, 2017)

Job description for the position of Grants Analyst 2 from the State of Tennessee.
Legislation Creating MTAS
General (Created: 04/15/1949; Reviewed: July 6, 2016)

The Municipal Technical Advisory Service (MTAS) was created in 1949 by Public Act of the General Assembly.
Local Government Exemption Authorization
Form (Created: 09/13/2010; Reviewed: December 19, 2016)

A form for the city to provide notice to the Dept. of Commerce that it has adopted and is enforcing a particular code or the code outlined in an adopting ordinance or resolution.
Professional Privilege Tax Licensing Boards 2014: Professional Services Used by the State of Tennessee
General (Created: 10/23/2014; Reviewed: October 24, 2016)

An occupation tax is imposed on those persons with an active Tennessee license or registration to practice any of the professions in this listing.

Author: Tennessee Alcoholic Beverage Commission

Certificate of Compliance: Retail Package Store
Form (Created: 04/20/2011; Reviewed: October 3, 2017)

A sample of the Certificate of Compliance form that most cities/towns use for their Certificate of Compliance.

Author: Tennessee Dept. of Economic and Community Development

Certified Population of Tennessee Incorporated Municipalities
General (Created: 07/01/2005; Reviewed: October 16, 2018)

For use in the distribution of state shared taxes to incorporated municipalities.

Author: Tennessee Dept. of Environment and Conservation

MS4 Stormwater Documents 2010
Form (Created: 10/05/2010; Reviewed: June 14, 2017)

This collection of stormwater documents includes: Small Municipal Separate Storm Sewer System (MS4) Annual Report; Phase II Stormwater Permit Notice of Intent (NOI); and NPDES General Permit for Discharges from Small Municipal Separate Storm Sewer Systems
MS4 Stormwater Documents 2016
Form (Created: 10/06/2016; Reviewed: June 14, 2017)

This collection of stormwater documents includes: NPDES General Permit for Discharges from Small Municipal Separate Storm Sewer Systems; Rationale Sheet; Addendum to Rationale (NOD); Phase II Stormwater Permit Notice of Intent (NOI); an MTAS 2016 Model MS4 Notice of Intent (NOI) that has been reviewed by TDEC; and Form for Annual Report.
Water System Capacity Development--Business Plan (Financial Self-Assessment Manual)
Form (Created: 05/12/2020; Reviewed: May 12, 2020)

A worksheet for water systems to assess their financial situation through looking at income versus expenses over a three year period. This document was developed by the Tennessee Department of Environment and Conservation Division of Water Supply. It is available here as a supplement to the MTAS guide titled "A Short Review of Water and Wastewater Rates and Fees."

Author: Tennessee Dept. of Labor and Workforce Development

Tennessee Department of Labor and Workforce Development: Employer's First Report of Work Injury or Illness
Form (Created: 09/23/2010; Reviewed: January 3, 2017)

The Workers' Compensation Division has released an updated version of the Tennessee First Report of Work Injury, Form C20.

Author: Tennessee Fire Chiefs Association

Fire Department Recognition Bill
General (Created: 02/26/2003; Reviewed: January 13, 2017)

This information from a TFCA flyer answers questions about the Fire Department Recognition Bill.
Tennessee Fire Service Emergency Response Plan
General (Created: 05/31/2010; Reviewed: October 31, 2016)

The purpose of the plan is to provide local fire chiefs access to large quantities of fire service resources that may be needed in a large fire, disaster, or other major emergency.

Author: Tennessee Highway Patrol

Tennessee Department of Safety General Order 410-1 Sobriety Checkpoints
General (Created: 01/15/2007; Reviewed: June 20, 2017)

This revised order establishes policy, procedures, and advisory guidelines concerning sobriety checkpoints.

Author: Tennessee Occupational Safety and Health Administration

TOSHA Fire Service Inspection Checklist
Form (Created: 01/23/2012; Reviewed: January 13, 2017)

The Tennessee Occupational Safety and Health Administration (TOSHA) uses this checklist from South Carolina OSHA, when inspecting Tennessee fire departments.

Author: Tennessee Office of Open Records Counsel

Model Public Records Policy
General (Created: 01/19/2017; Reviewed: May 22, 2017)

Pursuant to the requirements of Public Chapter 722, Acts of 2016, the Tennessee Office of Open Records Counsel released the Model Public Records Policy with accompanying material.

Author: Terry, Bill

The Powers and Functions of the Local Planning Commission in Tennessee
Report/Study (Created: 03/22/2019; Reviewed: April 23, 2019)

A paper prepared for the citizen planning commission member to be used as a general guide in the performance of his/her duties. The original draft of this report was published in 1985 and then updates were published in 2005 and 2013.

Author: Tindall, Craig

Survey of Charter Provisions Regarding Vacancies on Council
Survey (Created: 01/11/2017; Reviewed: January 12, 2017)

Nineteen cities were surveyed to determine what they do when there are mayoral or council vacancies.

Author: TML Risk Management Pool Loss Control Department

Using Inmates and Probationers for Public Service Work Projects
General (Created: 02/17/2016; Reviewed: June 30, 2017)

Loss control guidelines provided by the Tennessee Municipal League Risk Management Pool

Author: TPMA

Fire Department Sick Leave Policies
Survey (Created: 05/25/2007; Reviewed: May 23, 2017)

TPMA sent out a survey to determine how municipalities handle sick leave for Fire Department employees and received fourteen responses.
Onsite Medical Clinic Survey Results
Survey (Created: 05/03/2007; Reviewed: January 3, 2017)

MTAS and TPMA were asked to conduct a survey of jurisdictions currently offering or planning to offer onsite medical services to their employees.

Author: Tullahoma

Tullahoma Fire Department Standard Operating Procedures 2008
(Created: 04/14/2008; Reviewed: January 13, 2017)

The purpose of this updated SOP manual is to provide uniform standards for the operations of the Tullahoma Fire Department.

Author: Unicoi

Public Relations Coordinator
Job Description (Created: 01/14/2016; Reviewed: May 31, 2017)

Job description for the position of Public Relations Coordinator.

Author: Unknown

Massage Parlor License Application
Form (Created: 06/01/2002; Reviewed: May 5, 2017)

This massage parlor license application for Thornton, Colorado includes a checklist, the application, authorization, background, zoning referral, and city code section.
Miscellaneous Local Taxes and Fees
(Created: 08/01/2002; Reviewed: January 7, 2010)

Third volume in a TACIR report focusing on local government finance.
Ordinance Increasing the Pay for the Office of Aldermen of the City of Sparta, Tennessee
Ordinance (Created: 08/02/2002; Reviewed: March 8, 2010)

An ordinance to increase the pay of Aldermen in the City of Sparta.
Park Rules and Regulations (Renton, WA)
Ordinance (Created: 07/01/1998; Reviewed: June 15, 2017)

An ordinance establishing rules and regulations for parks.
Request for Proposal for Financial Advisor Services (Generic)
RFP (Created: 09/17/2001; Reviewed: June 19, 2018)

This RFP is to solicit proposals from qualified companies to serve as financial advisor.
Restricted Entry Access Systems
Ordinance (Created: 08/10/2000; Reviewed: January 12, 2017)

An ordinance related to residential developments with restricted entry access.
Skateboard, Roller Skates and Coasters Ordinance
Ordinance (Created: 11/06/2003; Reviewed: April 21, 2017)

An ordinance on the safe operation of skateboards, roller skates, and coasters.

Author: Warner, Candace

Ensuring Effective Municipal Service Delivery to Diverse Constituents: Preparing Tennessee Cities to Serve Changing Communities
(Created: 12/05/2015; Reviewed: June 5, 2017)

The purpose of this MTAS-sponsored research study is three-fold, 1) identify current diversity initiatives (e.g. training programs, resources, and programming) within Tennessee municipalities that prepare local government employees to serve diverse populations, 2) identify existing service delivery initiatives that serve diverse local constituents in Tennessee municipalities (e.g. language materials, etc.), 3) identify future diversity-related training and resources most beneficial to the municipality in serving diverse constituents. The central research question is, 'In what ways can Tennessee municipalities better prepare to serve an increasingly diverse public?'

Author: West, Gary

Fire Department Standard Operating Procedure: Fire Department Vehicle Safety, Emergency and Non-Emergency Response, Safe Emergency Operations on Roadways
General (Created: 06/30/2010; Reviewed: January 13, 2017)

This procedure identifies requirements for the implementation of a safe Fire Department vehicle operations program.
Fire Department Training Requirements and Training Budget Comparisons
(Created: 01/02/2007; Reviewed: May 23, 2017)

MTAS was asked to answer questions on standard procedures for fire departments and provide information on educational expenses and other policies.
Harrogate, Tennessee Fire Protection Management Report and Recommendations
(Created: 01/29/2008; Reviewed: January 13, 2017)

The city council asked MTAS to look at the fire department and report if they should have an ISO review as well as make recommendations on how the department could be improved.
Hiring New Firefighters and Promoting Firefighters
General (Created: 04/08/2007; Reviewed: May 23, 2017)

Includes information on volunteer firefighters.
Pigeon Forge, Tennessee, Comprehensive Fire Protection Management Study
(Created: 05/09/2006; Reviewed: January 13, 2017)

This fire study addresses how well the department is presently functioning as compared to national standards, federal requirements, and benchmarking industry standards.

Author: West, Joy

Pension and Health Insurance Benefits Survey
Survey (Created: 10/31/2013; Reviewed: January 3, 2017)

Eighteen West Tennessee cities were asked whether they provide pension benefits and health insurance to their full time employees and to the mayor.
Sewer Lift Station Safety Procedure Survey
Survey (Created: 10/31/2013; Reviewed: February 23, 2017)

Five cities were asked several questions about sewer lift stations with dry wells and the classification of the space as a "permit required" or a "non-permit required" confined space.

Author: White House

Health Insurance
RFP (Created: 09/14/2001; Reviewed: April 30, 2017)


Author: Whitehead, Rick

Records Management Plan, Manual, and Resolution
General (Created: 09/01/2005; Reviewed: May 23, 2017)

A records management plan with accompanying manual and resolution
Sample Building Dedication Policy
General (Created: 03/24/2010; Reviewed: April 21, 2017)

A sample policy regarding building plaques.
Workplace Harassment Policy
General (Created: 06/09/2005; Reviewed: May 12, 2017)

A generic policy dealing with workplace harassment.

Author: Wibking, Lyndy

Annual Benchmarks, Public Works & Utilities, FY 2014
Survey (Created: 03/16/2015; Reviewed: January 27, 2017)

MTAS surveyed eight cities about solid waste collection, streets and drainage maintenance, fleet maintenance, water treatment, wastewater treatment, water distribution, and wastewater collection.
City Donations to Non-Profit Organizations
Survey (Created: 01/28/2015; Reviewed: January 28, 2015)

Twenty-two cities were asked if they had stopped making donations to non-profit organizations and whether there is a written policy supporting this decision.
Disciplinary Appeals Processes in Selected Tennessee Cities
Survey (Created: 07/31/2015; Reviewed: May 11, 2017)

MTAS asked twenty-six cities about their disciplinary appeals process and the city manager's role in that process.
Employee Benefits & Salaries in Selected Tennessee Cities
Survey (Created: 07/31/2015; Reviewed: May 26, 2017)

Thirty-seven cities were asked questions about TCRS retirement contributions, holidays, leave, and directors' salaries of parks and recreation and community relations.
Guarantees Accepted from Residential Developers Survey
Survey (Created: 11/26/2014; Reviewed: June 22, 2017)

Several cities were asked questions about how the guarantees they accept from residential developers are utilized.
Hendersonville, Use of Time Clocks Survey
Survey (Created: 02/27/2014; Reviewed: May 1, 2017)

Seven cities were asked several questions about their use of time clocks for employees to track their daily time.
Holiday Compensation for Public Safety Employees Survey
Survey (Created: 02/20/2014; Reviewed: May 23, 2017)

Eleven cities were asked how they compensate full-time and part-time firefighters for holidays and how these policies compare to police patrol employees.
Hotel-Motel Tax in Tennessee Cities
Survey (Created: 07/01/2015; Reviewed: October 25, 2016)

This document includes those cities that responded to MTAS's request for information regarding the collection of a hotel-motel tax. It is not a comprehensive list of all Tennessee cities. Fifty-five cities responded that they do collect a hotel-motel tax, with an average reported tax rate of 4.5%; 112 cities responded that they do not collect this tax.
Municipal Courts Survey
Survey (Created: 10/08/2014; Reviewed: June 26, 2017)

Thirteen cities were asked several questions about citations: the number of citations issued; whether the citations are paper or electronic; the number of unpaid citations; whether the city has a litigation tax; and, the total court costs per citation.
Obtaining Credit Reports for Police & Fire Applicants: An MTAS Survey
Survey (Created: 08/08/2014; Reviewed: May 16, 2017)

MTAS asked 15 cities whether they obtain credit reports during the hiring process for police officers and firefighters.
Police Uniforms/Uniform Allowances in Selected Tennessee Cities
Survey (Created: 07/31/2015; Reviewed: June 21, 2017)

MTAS asked twelve cities whether they supply police uniforms or uniform allowances and the amount of the allowance.
Recycling Program Costs in Selected Tennessee Cities
Survey (Created: 08/11/2015; Reviewed: October 27, 2016)

MTAS asked six cities and counties whether they paid to have their recyclables diverted or if they were paid for them.
Safety Policies Survey
Survey (Created: 04/02/2014; Reviewed: January 3, 2017)

Fourteen cities were asked several questions about their safety policies, safety committee, safety director, and safety incentives.
Signal Mountain Delinquent Utility Bills Survey
Survey (Created: 02/11/2014; Reviewed: January 3, 2019)

Six cities were asked who collects delinquent utility bills and about the payment for these services.
Solid Waste/Transfer Stations Survey
Survey (Created: 09/22/2014; Reviewed: March 29, 2017)

Seven cities were asked about solid waste collection and disposal services, use of city crews or contractors, annual tons of refuse collected, disposal points, tipping fees, and annual operating costs for transfer stations.

Author: Williamson County

Internet Forum for Williamson County, Tennessee, Terms of Use Agreement and Resolution
General (Created: 06/01/2011; Reviewed: March 22, 2012)

An example of a Terms of Use Agreement and a Resolution as submitted by Williamson County for a public Internet forum for use by its County Commissioners.
Stormwater Program Coordinator
Job Description (Created: 02/17/2003; Reviewed: May 4, 2017)

Job description for the position of Stormwater Program Coordinator.
Suggested Operating Procedures of the Williamson County Rescue Squad
(Created: 04/17/2015; Reviewed: May 23, 2017)

This manual is for the use of every member of the W.C.R.S., to help each person better represent the fire profession and the squad.

Author: Wolf, Dennis

"Barry Brady Act" Pre-Employment Physical Medical Examination Waivers
Form (Created: 10/03/2019; Reviewed: April 1, 2020)

These forms are templates for a city to consider when developing their own waiver forms for potential firefighters to waive the inclusion of cancer screening regarding the employment related firefighter cancer rebuttable presumption established by the Barry Brady Act as part of a pre-employment physical examination, or for current firefighters to elect to have the physical examination. MTAS recommends that cities discuss this with their city attorney before implementing any waiver.
After Incident Citizen Satisfaction Survey Program
Survey (Created: 12/14/2016; Reviewed: May 23, 2017)

A template for a program to measure customer satisfaction with the emergency service provided by the fire department. The program package includes a sample survey form, an Excel spreadsheet to compile the results, directions on entering the survey results into the Excel spreadsheet, and a sample memo to announce the program to fire department personnel.
Agreement for Reimbursement for Cost of Training and Equipment in the Event of Employment Termination
General (Created: 08/21/2019; Reviewed: May 19, 2020)

A sample agreement for fire departments to use as part of the on-boarding process. An understanding between the department and the employee in the event of a termination within the first two years, the city will be reimbursed for training and equipment provided during this time.
Assistant Fire Chief & Training Officer Sample Job Description
Job Description (Created: 06/04/2018; Reviewed: May 26, 2020)

Protects life and property by performing firefighting, emergency medical, hazardous materials response, and other duties as assigned. Serves as department training officer and department safety officer. Responsible for the overall direction of fire department operations and administration in the absence of the fire chief.
Assistant Fire Chief and Training Officer Job Sample
(Created: 06/04/2018; Reviewed: May 15, 2020)

Sample job description for Assistant fire chief and training officer, prepared by Dennis Wolf.
Bloodborne Pathogens Exposure Control Plan
General (Created: 08/06/2018; Reviewed: May 27, 2020)

The following Exposure Control Plan (ECP) has been developed to eliminate or minimize occupational exposure to bloodborne pathogens according to OSHA standard 29 CFR 1910.1030, “Occupational Exposure to Bloodborne Pathogens.” This exposure control plan is an element of our safety and health program and complies with TOSHA’s Bloodborne Pathogens, 1910.1030, requirements. The information contained in this publication is not considered a substitute for the OSH Act or any provisions of OSHA standards. It provides general guidance on a particular standard-related topic but should not be considered a definitive interpretation for compliance with OSHA requirements. The reader should consult the OSHA standard in its entirety for specific compliance requirements.
Burning Permit Sample Ordinance
Ordinance (Created: 02/04/2004; Reviewed: May 27, 2020)

MTAS was asked for assistance in revising an open burning permit program.
Caught in the Middle of Leadership
General (Created: 07/31/2003; Reviewed: May 27, 2020)

Middle management in the fire service can be quite a balancing act.
Chainsaw Use Standard Operating Procedure Template
Form (Created: 05/15/2020; Reviewed: May 26, 2020)

Dennis Wolf created this template for Tennessee fire departments to use for training firefighters to use a chainsaw in the course of their work.
Cities Providing Fire Service Outside Their Limits
General (Created: 12/19/2011; Reviewed: April 13, 2020)

MTAS was asked whether a County may contract with a City for fire protection for a specific area outside the town limits.
City of Whitwell Fire Department
General (Created: 10/09/2001; Reviewed: November 7, 2016)

MTAS was asked the minimum age and physical requirements for volunteer firefighters.
Classified and Commercial Driver Licenses Chapter 1340-1-13
General (Created: 04/16/2002; Reviewed: February 8, 2017)

Commercial driver licenses are not required for drivers operating emergency vehicles.
Clean Cab Concept SOP Template
Form (Created: 06/01/2020; Reviewed: July 9, 2020)

The purpose of this form is to provide guidelines for all fire department members to follow which will assist fire department personnel in protecting themselves from potential toxins and carcinogens by minimizing exposure from cross contamination through maintaining a "clean cab" environment.
Clinton, Tennessee, Fire Station Location Study
(Created: 11/30/2012; Reviewed: May 12, 2017)

The purpose of this study is to evaluate the city's distribution of fire stations, determine if the locations are adequate, determine if a fire station or stations should be relocated, and determine the optimal location for an additional fire station. The scope of this study included review of distribution requirements in the ISO Fire Suppression Rating Schedule, NFPA requirements, and fire service best practices regarding deployment of resources.
Columbia, Tennessee, Fire Station Location Study
(Created: 04/30/2012; Reviewed: May 12, 2017)

The study's purpose is to answer three questions: 1. Station 3 is obsolete: Where should Columbia relocate Station 3?; 2. Where should Columbia place its next fire station(s)?; and 3. What are the EMS drive time zones for each fire station?
Commissioning Fire Investigators
General (Created: 04/16/2013; Reviewed: May 23, 2017)

MTAS was asked whether a fire department should grant commissioned peace officer status to the department's fire investigators for conducting fire and arson investigations.
Comprehensive Fire Management Study Survey Form
Form (Created: 09/06/2011; Reviewed: June 2, 2020)

A checklist for an MTAS Comprehensive Management Review (CMR) of fire organizations.
Cost of Maintaining Fire Hydrants
General (Created: 02/26/2013; Reviewed: May 12, 2017)

MTAS was asked about the annual cost of maintaining fire hydrants.
Cost Recovery of Hazardous Materials Clean-Up and Response
General (Created: 02/05/2002; Reviewed: November 7, 2016)

MTAS was asked to provide information on the cost recovery involving hazardous materials spills.
Critical Need for Volunteer Incentive Programs
General (Created: 08/23/2005; Reviewed: May 24, 2017)

Volunteer incentive programs must be developed by each fire department to insure that the drop out rate is reduced to the lowest level possible.
Deducting Union Dues for Firefighters
General (Created: 03/13/2002; Reviewed: May 23, 2017)

MTAS was asked to research cities' requirements to deduct union dues from firefighters.
Duties and Responsibilities of a Fire Chief
(Created: 11/02/2000; Reviewed: January 13, 2017)

Discusses the duties and responsibilities of the Paris, Tennessee, Fire Chief.
Emergency Management for Municipalities in Tennessee
General (Created: 02/12/2009; Reviewed: February 8, 2017)

MTAS was asked whether a city should have an emergency management director.
Entry Level Firefighter Job Description
Job Description (Created: 07/01/2005; Reviewed: May 23, 2017)

A job description for an entry level firefighter for the City of Dayton.
Etowah, Tennessee, ISO Review
(Created: 12/18/2013; Reviewed: May 23, 2017)

This report will cover the review of communication, the fire department, and the water system following the recommendations of ISO's Fire Suppression Rating Schedule (FSRS).
Exempt and Non-Exempt Cities Under the State Fire Marshal's Building and Fire Code
General (Created: 10/31/2003; Reviewed: January 13, 2017)

MTAS was asked the difference between an exempt and nonexempt city under the State Fire Marshal's Building and Fire Code.
Fairview, Tennessee, Fire Station Location Study
(Created: 04/30/2011; Reviewed: May 12, 2017)

The study's purpose is to answer this question: Where should Fairview place its fire stations to provide coverage for the City of Fairview and Fairview's response district based upon the maximum five-mile coverage area allowed by ISO?
Final Regulations: Volunteers and the Affordable Care Act
General (Created: 02/17/2014; Reviewed: May 24, 2017)

In summary, hours worked by a volunteer who does not receive (and is not entitled to receive) compensation in exchange for the performance of services are not treated as hours of service for purposes of the Patient Protection and Affordable Care Act (PPACA).
Fire chief is in the driver's seat
General (Created: 09/13/2001; Reviewed: May 23, 2017)

An article answering the question regarding the responsibility and scheduling of the Fire Chief's position in a fire department.
Fire Chief Sample Job Descriptions
Job Description (Created: 09/12/2013; Reviewed: May 23, 2017)

A collection of several sample job descriptions for the position of fire chief; includes job descriptions for fire chiefs of a volunteer fire department.
Fire Department Hose Test Record
Form (Created: 03/24/2020; Reviewed: May 19, 2020)

A form created to be used by fire departments to track fire hose testing information.
Fire Department Major
Job Description (Created: 08/27/2003; Reviewed: January 13, 2017)

A job description for the position of Fire Department Executive Officer with the rank of Major.
Fire Department Training Records
General (Created: 08/25/2003; Reviewed: May 23, 2017)

Fire Department records for training and personnel are open for inspection upon demand during any reasonable hours.

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