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Purchasing Manager

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Reviewed Date: November 16, 2017

Original Author: 
MTAS
Date of Material: 
Sep 25, 2002


Subjects:
Purchasing
Personnel--Classification

Purchasing Manager

Summary: 
Job description for the position of Purchasing Manager.

Knowledgebase-Purchasing ManagerJOB TITLE: PURCHASING MANAGER
DEPARTMENT: 0551 FINANCE (PURCHASING)
EXEMPT
FULL-TIME
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JOB SUMMARY:
Under general direction of the Director of Finance, manage purchasing department, including evaluation of subordinates. Manage all city purchasing, all city surplus/abandoned/impounded/seized property disposition at public auction, mail room function and phone system; and do related work as required.
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ESSENTIAL JOB FUNCTIONS:
Manage purchasing department with little supervision and considerable interaction with the various suppliers of goods and services. Work closely with and under the direction of the Director of Finance. Coordinate and negotiate effectively with all departments, employees, and vendors. Provide technical assistance to various city departments in preparation of bid specifications. Work with and understand fundamentals of governmental accounting. Prepare and monitor an annual departmental budget. Forecast personnel, equipment and purchasing operations growth. Supervise, train, and evaluate subordinate managers and supervisors. Prioritize tasks and establish schedules to maintain uniform workload. Make arithmetic calculations and perform work efficiently and accurately. Communicate courteously and effectively with officials, coworkers, and the public in person, by phone, and in writing. Comprehend and implement complex procurement techniques. Analyze, evaluate, and modify purchasing methods and procedures as needed. Interpret and explain city purchasing policies and procedures. Some weekend and/or night work may be required.
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OTHER JOB FUNCTIONS:
Use personal computer and printer, calculator, copier machine and answer telephone.
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REQUIRED EDUCATION, DEGREES, CERTIFICATES, AND/OR LICENSE:
Bachelor’s degree in Business Administration. Certified Purchasing Manager (C.P.M.) or Certified Public Purchasing Officer (CPPO) designation preferred.
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EXPERIENCE, TRAINING, KNOWLEDGE, AND SKILLS:
Three years experience in purchasing, preferably municipal, county or governmental purchasing with two years supervisory experience required. Knowledge of principles and practices of organization, administration and personnel management. Knowledge of principles and practices of purchasing, and budget and accounting procedures and practices. Knowledge of types of supplies, materials and equipment commonly used by municipalities. Knowledge of current state laws pertaining to municipal purchasing in Texas. Must have good supervisory and communication skills.


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