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Letter of Employment

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Reviewed Date: May 12, 2017

Original Author: 
Stokes, Richard
Date of Material: 
Oct 1, 2012


Subjects:
Personnel--Employment
Personnel--Forms

Letter of Employment

Summary: 
MTAS was asked to develop a letter of employment to give to employees when they are employed. The letter would give the employee basic information about salary, benefits, probationary status and other matters that need to be clear to the employee upon accepting employment with the city.

Knowledgebase-Letter of EmploymentDate
Name & Address
Dear ___________:


This letter shall confirm our offer of employment to you as a (insert employment classification - part-time, full-time, temporary, etc.) (insert job title) in the (insert name of department) subject to the following terms and conditions:

1. You shall begin employment on (insert date and time)

2. You are to report to (insert person and location)

3. Your work schedule shall be (insert days and times)

4. The scope of your responsibilities shall be (insert description)

5. Your gross compensation shall be $_______ per (insert week, month, year, etc.)

6. You shall be eligible to participate in the following benefit programs in accordance with the following schedule: (insert dates of eligibility and description of benefits)

7. Your employment status is at-will and therefore is for no predetermined period of time.

If you are agreeable to these terms, please sign, date, and return one original of this letter to my attention by no later than (insert date). You may retain the duplicate original for your records.


Attachment(s):

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Information written by MTAS staff was based on the law at the time and/or a specific sets of facts. The laws referenced may have changed and/or the technical advice provided may not be applicable to your city or circumstances. Always consult with your city attorney or an MTAS consultant before taking any action based on information posted to this website.