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Employee Benefit Survey

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Reviewed Date: May 26, 2017

Original Author: 
Stokes, Richard
Date of Material: 
Aug 11, 2016


Subjects:
Personnel--Surveys
Personnel--Fringe benefits
Personnel--Retirement

Employee Benefit Survey

Summary: 
Twenty-seven cities were asked questions about pay in lieu of vacation policies, vacation accrual policies, cash payment of unused sick leave at retirement,

Knowledgebase-Employee Benefit Survey

Employee Benefit Survey

1. Do you have a pay in lieu of vacation policy?

City Yes/No
Munford Yes
Kingsport No
Maryville No
Martin No
Jackson Yes
Portland Yes
Columbia No
Cookeville No
Bartlett No
Sevierville No
Athens No
Tullahoma No
Memphis No
Knoxville Airport Authority No
Farragut Yes
Franklin No
Goodlettsville No
Dyersburg No
Cleveland Yes
Chattanooga No
Elizabethton No
Germantown Yes
Crossville Yes
McMinnville No
Mt. Juliet No
Covington No
Brentwood Yes


  • If yes, how many hours can be cashed in per year?

    City # of hours
    Munford 40
    Portland 40
    Farragut 80hrs/10days
    Cleveland 40.0 hrs for employees less than 15 yrs service. 80.0 hrs for employees 15 + years of service.
    Germantown Up to 200 hrs
    Crossville 80 hours
    Brentwood 15 days
  • What is the minimum balance that has to be maintained?

    City

    Minimum balance
    Munford 40
    Memphis None
    Farragut Not addressed in policy
    Cleveland No minimum
    Germantown 40 hours
    Crossville 60 hours
    Brentwood 15 days

  • Can the employee roll over hours from one year to another?

    City Yes/No
    Munford Yes
    Jackson Yes
    Portland Yes
    Bartlett Yes
    Memphis Yes
    Knoxville Airport Authority No
    Farragut Yes
    Dyersburg Yes
    Cleveland Yes
    Chattanooga Yes – 10days or 80hrs per year
    Germantown Yes
    Crossville Yes
    McMinnville Yes
    Mt. Juliet Yes
    Covington Yes
    Brentwood Yes
  • What is your cap on vacation hours?

    City Hours Cap
    Munford 240
    Jackson 180
    Portland 200
    Bartlett None
    Memphis None
    Knoxville Airport Authority 240hr/year
    Farragut 240hrs
    Dyersburg 360hrs
    Cleveland 240hrs
    Chattanooga PTO Plan
    Germantown None
    Crossville 240
    McMinnville 280 hours
    Mt. Juliet 400 hours
    Covington Depends on length of service
    Brentwood 30 to 60 days depending on length of service

    Comments:

    City Comment
    Farragut Employee is required to take 40 hours of vacation leave prior to cashing out
    Chattanooga The City of Chattanooga has Paid Time Off (PTO) in lieu of vacation/sick/holiday/bereavement leave. Maximum 100 days (800 hours) for employees hired after to 1990 or 150 days (1200 hours) for employees hired prior to 1990.

    2. What is your vacation accrual policy?

    City 0-5 years Over 5 years
    Munford 80hrs/year 120hrs/year
    Kingsport 6.67hrs/month 10hrs/month
    Maryville 84hrs/year (0-6years) 120hrs/month (7-14years)
    Martin 1hr/week (1st year) See below
    Jackson 10hr/month
    Portland 1 yr.=1wk; 2yr=2wks 5yrs = 3wks
    Columbia 80hrs Graduated scale up to 30yrs
    Cookeville 8hr/month (0-9yrs) 12hr/month (10-19yrs)
    Bartlett 1day/month 1day/month until 10years then 1.5 days per month
    Sevierville 80hrs (1st year)then 96hrs 120hrs/year
    Athens 1 day/month (144hr max)
    Tullahoma 80hrs/year 5-10years = 100hrs
    Memphis 10days 10-25days
    Knoxville Airport Authority 12day/year 18day/year
    Farragut 0-3 years =8 hrs/month 3-10 years=12 hours/month
    Franklin 2 weeks 6-11 years- 3 Weeks
    Goodlettsville 120 hours/year 120hr/yr. – 160hr/yr.
    Dyersburg 2 weeks 2 wks until 10yrs then 3 weeks
    Cleveland 0-1yrs 3.33 hrs per month; 1-5 yrs 6.67 hrs per month 5-15 yrs 10.00 hrs per month
    Chattanooga 36days/year 40 – 44 days/year
    Elizabethton 2 week/year See below
    Germantown 10 working days/year 10 working days plus one (1) day for each year of service over five (5)
    Crossville See below See below
    McMinnville 8 hours per month Depends on number of years
    Mt. Juliet 0-6 years 6.67 hrs or 80 hours per year 7-14 years 10 hrs or 120 hours per year
    Covington 8 hrs/month To 10 years 8 hrs /month
    Brentwood 12 days per year 18 days per year

    Other

    City Other
    Kingsport Over 13yrs=13.33 hr/mo; Over 28yrs=16.67hr/mo
    Maryville 160hrs/yr (15+)
    Martin 1.60 hours 2-7 years; 2.31hours 8-15 years; 3.80 hours over 15 years. Accruals are per week.
    Portland 10yrs=4wks; 20yrs=5wks
    Bartlett 2days/month at 20years
    Athens 11-20 years; 1.25 days/month; max acc 180 hrs.; over 20 years - 1.75 days per month - max acc. 252 hrs.
    Tullahoma 10-20 year - 120 hrs, 20+ years - 160 hrs
    Farragut 10-20 years = 16 hours/month
    Franklin 12-17 years- 3 Weeks 3 Days. 18+ years- 4 Weeks 4 Days.
    Elizabethton 6 yrs - 2 weeks & 1 day, 7 years - 2 weeks & 2 days, year 8 - 2 weeks & 3 days, year 9 - 2 weeks & 4 days, 10 and above 3 weeks per year
    Crossville 4.8 hours per bi-weekly pay period after 6 month probation; 6 hours per pay period firemen; 5.16 hours per pay period police officers
    Mt. Juliet 15 + years 13.34 hrs or 160 hrs per year

    3. Do you have a maximum vacation accrual?

    City Yes/No
    Munford Yes – 240hrs
    Kingsport Yes – 280hrs
    Maryville Yes
    Martin Yes – 336hrs
    Jackson Yes – 180hrs
    Portland Yes – 200hrs
    Columbia Yes – 288hrs
    Cookeville Yes
    Bartlett No
    Sevierville Yes – 240
    Athens Yes – 144: 180 and 252
    Tullahoma Yes
    Memphis Yes – 25days
    Knoxville Airport Authority Yes – 240hrs
    Farragut Yes
    Franklin Yes
    Dyersburg Yes – 360hrs
    Cleveland Yes – 16.67hrs/month
    Chattanooga Yes
    Elizabethton Yes – 360 hours
    Germantown Yes – annual of 30 days
    Crossville Yes – 240 hours
    McMinnville Yes – 17 hours per month
    Mt. Juliet Yes – 400 hours
    Covington Yes
    Brentwood Yes

    Comment:

    City Amount
    Maryville basically it's 2 X the amount an employee accrues yearly. (I.e., if an employee earns 84 hours/year, the maximum they can carry over to the next calendar year is 168 hours.)
    Columbia 120 - 5 years and under up to 288 for 30 years.
    Tullahoma Twice your annual accrual rate as of your anniversary date
    Farragut 20 hours/month with over 20 years of service
    Franklin Regular full-time employees may carry forward from one calendar year to the next the maximum number of days that can be earned in the previous year.
    Chattanooga Maximum 100 days (800 hours) for employees hired after to 1990 or 150 days (1200 hours) for employees hired prior to 1990
    Crossville vacation will begin to roll into sick time after 240 hours
    Brentwood 30 to 60 days depending on length of service

  • Do you offer a cash payout of unused sick leave at retirement?

    City Yes/No
    Munford No
    Kingsport No
    Maryville Yes
    Martin No
    Jackson No
    Portland No
    Columbia No
    Cookeville Yes
    Bartlett No
    Sevierville No
    Athens No
    Tullahoma Yes
    Memphis Yes
    Knoxville Airport Authority Yes
    Farragut Yes
    Franklin Yes
    Goodlettsville Yes
    Dyersburg No
    Cleveland No
    Chattanooga Yes
    Elizabethton No
    Germantown Yes
    Crossville No
    McMinnville No
    Mt. Juliet No
    Covington Yes
    Brentwood Yes
  • If yes, how much is paid out?

    City Amount
    Maryville 1/2 of the sick leave balance, up to a maximum of 360 hours
    Columbia Counted as time for retirement.
    Cookeville ½ of the accumulated balance
    Tullahoma max of 50% of 960 hours after 10 years
    Memphis 75 days
    Knoxville Airport Authority 1.5 Month's pay if total accumulation is 120 days
    Farragut One-half of accrued sick time
    Franklin Employees who are eligible for retirement may be paid for accumulated, unused sick leave allowance as of the effective date of retirement (at the employee’s regular straight time rate of pay in effect as of the date of retirement) up to a maximum of one hundred-twenty (120) working days, or they may be granted an equal amount of paid terminal leave in pay-period increments immediately preceding retirement at the employee’s choosing.
    Goodlettsville half up to 960 (480 payout and 480 to TCRS)
    Dyersburg Only if the employee has been with city prior to 3/18/91
    Chattanooga The City will provide a cash payout of accrued PTO balance up to but not in excess of the employee’s maximum PTO carryover limit at the time of separation.   
    Elizabethton our employees get service credit through TCRS for unused sick leave
    Germantown No cap if hired before 2006, up to 600 hours if hired after 2006
    Mt. Juliet The City applies the unused sick time to TCRS for retirement but, no payout. It takes 20 day of sick time to equal a month of time in the TCRS.
    Covington 1/3 of balance
    Brentwood Up to 60 days



    Thanks for taking the time to respond to this survey. Your assistance is greatly appreciated.
    Feel free to contact Richard Stokes at 615/5332-6827 or via email if you have any questions.


    Goodlettsville Accrual Schedule

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    VACATION ACCRUAL SCHEDULE
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    VACATION ACCRUAL SCHEDULE
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    VACATION ACCRUAL SCHEDULE
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    8/10 HOUR PEOPLE
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    12 HOUR PEOPLE
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    24 HOUR PEOPLE
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    ACCRUED
    MAX
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    ACCRUED
    MAX
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    ACCRUED
    MAX
    YR
    ON ANIV
    CARRY
    ecblank.gif
    YR
    ON ANIV
    CARRY
    ecblank.gif
    YR
    ON ANIV
    CARRY
    0
    0
    0
    ecblank.gif
    0
    0
    0
    ecblank.gif
    0
    0
    0
    AT 6M
    40
    0
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    AT 6M
    42
    0
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    AT 6M
    53
    0
    1-4 YR
    80
    0
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    1-4 YR
    84
    0
    ecblank.gif
    1-4 YR
    106
    0
    AT 5 YRS
    120
    40
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    AT 5 YRS
    126
    40
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    AT 5 YRS
    160
    40
    AT 6 YRS
    120
    80
    ecblank.gif
    AT 6 YRS
    126
    80
    ecblank.gif
    AT 6 YRS
    160
    80
    7 TO 9
    120
    120
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    7 TO 9
    126
    120
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    7 TO 9
    160
    120
    10 TO 19
    160
    160
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    10 TO 19
    168
    160
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    10 TO 19
    213
    160
    AT 20
    160
    200
    ecblank.gif
    AT 20
    168
    200
    ecblank.gif
    AT 20
    213
    200
    AT 21
    160
    240
    ecblank.gif
    AT 21
    168
    240
    ecblank.gif
    AT 21
    213
    240
    AT 22
    160
    280
    ecblank.gif
    AT 22
    168
    280
    ecblank.gif
    AT 22
    213
    280
    AT 23
    160
    320
    ecblank.gif
    AT 23
    168
    320
    ecblank.gif
    AT 23
    213
    320
    AT 24
    160
    360
    ecblank.gif
    AT 24
    168
    360
    ecblank.gif
    AT 24
    213
    360
    25+
    160
    400
    ecblank.gif
    25+
    168
    400
    ecblank.gif
    25+
    213
    400



    Chattanooga Vacation Accrual Policy
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    About Our Knowledgebase

    Information written by MTAS staff was based on the law at the time and/or a specific sets of facts. The laws referenced may have changed and/or the technical advice provided may not be applicable to your city or circumstances. Always consult with your city attorney or an MTAS consultant before taking any action based on information posted to this website.