Knowledgebase-Employee Benefit Survey


Information Product

Title:Employee Benefit Survey
Summary:Twenty-seven cities were asked questions about pay in lieu of vacation policies, vacation accrual policies, cash payment of unused sick leave at retirement,
Original Author:Stokes, Richard
Co-Author:
Product Create Date:08/11/2016
Last Reviewed on::05/26/2017
Subject:Personnel--Surveys; Personnel--Fringe benefits; Personnel--Retirement
Type:Survey
Original Document: Survey Results - Employee Benefit Survey update - web version.pdfSurvey Results - Employee Benefit Survey update - web version.pdf

Reference Documents:

Text of Document: Employee Benefit Survey
1. Do you have a pay in lieu of vacation policy?

City Yes/No
Munford Yes
Kingsport No
Maryville No
Martin No
Jackson Yes
Portland Yes
Columbia No
Cookeville No
Bartlett No
Sevierville No
Athens No
Tullahoma No
Memphis No
Knoxville Airport Authority No
Farragut Yes
Franklin No
Goodlettsville No
Dyersburg No
Cleveland Yes
Chattanooga No
Elizabethton No
Germantown Yes
Crossville Yes
McMinnville No
Mt. Juliet No
Covington No
Brentwood Yes

  • If yes, how many hours can be cashed in per year?

City # of hours
Munford 40
Portland 40
Farragut 80hrs/10days
Cleveland 40.0 hrs for employees less than 15 yrs service. 80.0 hrs for employees 15 + years of service.
Germantown Up to 200 hrs
Crossville 80 hours
Brentwood 15 days
  • What is the minimum balance that has to be maintained?

City

Minimum balance
Munford 40
Memphis None
Farragut Not addressed in policy
Cleveland No minimum
Germantown 40 hours
Crossville 60 hours
Brentwood 15 days

  • Can the employee roll over hours from one year to another?

City Yes/No
Munford Yes
Jackson Yes
Portland Yes
Bartlett Yes
Memphis Yes
Knoxville Airport Authority No
Farragut Yes
Dyersburg Yes
Cleveland Yes
Chattanooga Yes – 10days or 80hrs per year
Germantown Yes
Crossville Yes
McMinnville Yes
Mt. Juliet Yes
Covington Yes
Brentwood Yes

  • What is your cap on vacation hours?

City Hours Cap
Munford 240
Jackson 180
Portland 200
Bartlett None
Memphis None
Knoxville Airport Authority 240hr/year
Farragut 240hrs
Dyersburg 360hrs
Cleveland 240hrs
Chattanooga PTO Plan
Germantown None
Crossville 240
McMinnville 280 hours
Mt. Juliet 400 hours
Covington Depends on length of service
Brentwood 30 to 60 days depending on length of service

Comments:

City Comment
Farragut Employee is required to take 40 hours of vacation leave prior to cashing out
Chattanooga The City of Chattanooga has Paid Time Off (PTO) in lieu of vacation/sick/holiday/bereavement leave. Maximum 100 days (800 hours) for employees hired after to 1990 or 150 days (1200 hours) for employees hired prior to 1990.

2. What is your vacation accrual policy?

City 0-5 years Over 5 years
Munford 80hrs/year 120hrs/year
Kingsport 6.67hrs/month 10hrs/month
Maryville 84hrs/year (0-6years) 120hrs/month (7-14years)
Martin 1hr/week (1st year) See below
Jackson 10hr/month
Portland 1 yr.=1wk; 2yr=2wks 5yrs = 3wks
Columbia 80hrs Graduated scale up to 30yrs
Cookeville 8hr/month (0-9yrs) 12hr/month (10-19yrs)
Bartlett 1day/month 1day/month until 10years then 1.5 days per month
Sevierville 80hrs (1st year)then 96hrs 120hrs/year
Athens 1 day/month (144hr max)
Tullahoma 80hrs/year 5-10years = 100hrs
Memphis 10days 10-25days
Knoxville Airport Authority 12day/year 18day/year
Farragut 0-3 years =8 hrs/month 3-10 years=12 hours/month
Franklin 2 weeks 6-11 years- 3 Weeks
Goodlettsville 120 hours/year 120hr/yr. – 160hr/yr.
Dyersburg 2 weeks 2 wks until 10yrs then 3 weeks
Cleveland 0-1yrs 3.33 hrs per month; 1-5 yrs 6.67 hrs per month 5-15 yrs 10.00 hrs per month
Chattanooga 36days/year 40 – 44 days/year
Elizabethton 2 week/year See below
Germantown 10 working days/year 10 working days plus one (1) day for each year of service over five (5)
Crossville See below See below
McMinnville 8 hours per month Depends on number of years
Mt. Juliet 0-6 years 6.67 hrs or 80 hours per year 7-14 years 10 hrs or 120 hours per year
Covington 8 hrs/month To 10 years 8 hrs /month
Brentwood 12 days per year 18 days per year

Other

City Other
Kingsport Over 13yrs=13.33 hr/mo; Over 28yrs=16.67hr/mo
Maryville 160hrs/yr (15+)
Martin 1.60 hours 2-7 years; 2.31hours 8-15 years; 3.80 hours over 15 years. Accruals are per week.
Portland 10yrs=4wks; 20yrs=5wks
Bartlett 2days/month at 20years
Athens 11-20 years; 1.25 days/month; max acc 180 hrs.; over 20 years - 1.75 days per month - max acc. 252 hrs.
Tullahoma 10-20 year - 120 hrs, 20+ years - 160 hrs
Farragut 10-20 years = 16 hours/month
Franklin 12-17 years- 3 Weeks 3 Days. 18+ years- 4 Weeks 4 Days.
Elizabethton 6 yrs - 2 weeks & 1 day, 7 years - 2 weeks & 2 days, year 8 - 2 weeks & 3 days, year 9 - 2 weeks & 4 days, 10 and above 3 weeks per year
Crossville 4.8 hours per bi-weekly pay period after 6 month probation; 6 hours per pay period firemen; 5.16 hours per pay period police officers
Mt. Juliet 15 + years 13.34 hrs or 160 hrs per year

3. Do you have a maximum vacation accrual?

City Yes/No
Munford Yes – 240hrs
Kingsport Yes – 280hrs
Maryville Yes
Martin Yes – 336hrs
Jackson Yes – 180hrs
Portland Yes – 200hrs
Columbia Yes – 288hrs
Cookeville Yes
Bartlett No
Sevierville Yes – 240
Athens Yes – 144: 180 and 252
Tullahoma Yes
Memphis Yes – 25days
Knoxville Airport Authority Yes – 240hrs
Farragut Yes
Franklin Yes
Dyersburg Yes – 360hrs
Cleveland Yes – 16.67hrs/month
Chattanooga Yes
Elizabethton Yes – 360 hours
Germantown Yes – annual of 30 days
Crossville Yes – 240 hours
McMinnville Yes – 17 hours per month
Mt. Juliet Yes – 400 hours
Covington Yes
Brentwood Yes

Comment:

City Amount
Maryville basically it's 2 X the amount an employee accrues yearly. (I.e., if an employee earns 84 hours/year, the maximum they can carry over to the next calendar year is 168 hours.)
Columbia 120 - 5 years and under up to 288 for 30 years.
Tullahoma Twice your annual accrual rate as of your anniversary date
Farragut 20 hours/month with over 20 years of service
Franklin Regular full-time employees may carry forward from one calendar year to the next the maximum number of days that can be earned in the previous year.
Chattanooga Maximum 100 days (800 hours) for employees hired after to 1990 or 150 days (1200 hours) for employees hired prior to 1990
Crossville vacation will begin to roll into sick time after 240 hours
Brentwood 30 to 60 days depending on length of service

  • Do you offer a cash payout of unused sick leave at retirement?

City Yes/No
Munford No
Kingsport No
Maryville Yes
Martin No
Jackson No
Portland No
Columbia No
Cookeville Yes
Bartlett No
Sevierville No
Athens No
Tullahoma Yes
Memphis Yes
Knoxville Airport Authority Yes
Farragut Yes
Franklin Yes
Goodlettsville Yes
Dyersburg No
Cleveland No
Chattanooga Yes
Elizabethton No
Germantown Yes
Crossville No
McMinnville No
Mt. Juliet No
Covington Yes
Brentwood Yes
  • If yes, how much is paid out?

City Amount
Maryville 1/2 of the sick leave balance, up to a maximum of 360 hours
Columbia Counted as time for retirement.
Cookeville of the accumulated balance
Tullahoma max of 50% of 960 hours after 10 years
Memphis 75 days
Knoxville Airport Authority 1.5 Month's pay if total accumulation is 120 days
Farragut One-half of accrued sick time
Franklin Employees who are eligible for retirement may be paid for accumulated, unused sick leave allowance as of the effective date of retirement (at the employee’s regular straight time rate of pay in effect as of the date of retirement) up to a maximum of one hundred-twenty (120) working days, or they may be granted an equal amount of paid terminal leave in pay-period increments immediately preceding retirement at the employee’s choosing.
Goodlettsville half up to 960 (480 payout and 480 to TCRS)
Dyersburg Only if the employee has been with city prior to 3/18/91
Chattanooga The City will provide a cash payout of accrued PTO balance up to but not in excess of the employee’s maximum PTO carryover limit at the time of separation.   
Elizabethton our employees get service credit through TCRS for unused sick leave
Germantown No cap if hired before 2006, up to 600 hours if hired after 2006
Mt. Juliet The City applies the unused sick time to TCRS for retirement but, no payout. It takes 20 day of sick time to equal a month of time in the TCRS.
Covington 1/3 of balance
Brentwood Up to 60 days



Thanks for taking the time to respond to this survey. Your assistance is greatly appreciated.
Feel free to contact Richard Stokes at 615/5332-6827 or via email if you have any questions.



Goodlettsville Accrual Schedule

VACATION ACCRUAL SCHEDULE
VACATION ACCRUAL SCHEDULE
VACATION ACCRUAL SCHEDULE
8/10 HOUR PEOPLE
12 HOUR PEOPLE
24 HOUR PEOPLE
ACCRUED
MAX
ACCRUED
MAX
ACCRUED
MAX
YR
ON ANIV
CARRY
YR
ON ANIV
CARRY
YR
ON ANIV
CARRY
0
0
0
0
0
0
0
0
0
AT 6M
40
0
AT 6M
42
0
AT 6M
53
0
1-4 YR
80
0
1-4 YR
84
0
1-4 YR
106
0
AT 5 YRS
120
40
AT 5 YRS
126
40
AT 5 YRS
160
40
AT 6 YRS
120
80
AT 6 YRS
126
80
AT 6 YRS
160
80
7 TO 9
120
120
7 TO 9
126
120
7 TO 9
160
120
10 TO 19
160
160
10 TO 19
168
160
10 TO 19
213
160
AT 20
160
200
AT 20
168
200
AT 20
213
200
AT 21
160
240
AT 21
168
240
AT 21
213
240
AT 22
160
280
AT 22
168
280
AT 22
213
280
AT 23
160
320
AT 23
168
320
AT 23
213
320
AT 24
160
360
AT 24
168
360
AT 24
213
360
25+
160
400
25+
168
400
25+
213
400




Chattanooga Vacation Accrual Policy