Knowledgebase-Town of Baileyton City Recorder/CMFO

Information Product

Title:Town of Baileyton City Recorder/CMFO
Summary:Job description for the position of City Recorder and Certified Municipal Finance Officer for the Town of Baileyton.
Original Author:Hardy, Pat
Product Create Date:10/13/2016
Last Reviewed on::06/20/2017
Subject:City recorder; Certified Municipal Finance Officer; Finance--Personnel; Personnel--Classification
Type:Job Description
Original Document: City Recorder CMFO Baileyton 2016.pdfCity Recorder CMFO Baileyton 2016.pdf

Reference Documents:



This employee performs duties as required by the city charter and State of Tennessee Certified Municipal Finance Officer program. The employee works under the general supervision of the mayor. Instructions to the employee are general but many aspects of the employee’s work are covered by specific guidelines. The employee must occasionally use independent judgement when performing tasks. The employee’s work varies only slightly, but the employee may frequently be required to establish new methods for accomplishing the work within established guidelines.

The employee typically works indoors in an office environment.


Keeps and preserves the city seal and the official records not required by law to be filed elsewhere.

Keeps minuets of governing body meetings, maintains records of the proceedings of such meetings.

Provides financial process and oversight functions, including but not limited to reconciliation of accounts to the general ledger, accounts payable, payroll expense accounts, all other accounting functions, audit assistance, etc.

Receives money from revenues, fees, etc.

Pays all invoices for all departments and all accounts.

Prepares budget estimates and recommendations.


Deposits city receipts at the bank.

May supervise the work of subordinate office personnel.

Performs related work as required.

Responsible for keeping a variety of records associated with federal and state grants, and completes a variety of reports to federal, state, and special agencies.

Makes reports for worker’s compensation claims.

Reconciles general fund checks.

Keeps records and responds to requests regarding zoning.

Answers the phone and responds to requests for information by citizens by directing them to the appropriate department or individual.


Must have a knowledge of the following:

Application of accounting principles to municipal finance.

The laws, rules and regulations pertaining to the office of city recorder and the city governing body.

Knowledge of specific ordinances of the city.

Must have an ability to:

Operate a computer and other modern office equipment.

Work with a variety of modern software programs, including work processing and spreadsheets. Shall also be knowledgeable in the use of the Town’s accounting software.

Ability to establish and maintain effective working relationships with the public, subordinates and other employees. Contact with the public, in a variety of situations, is frequent.

Ability to plan and direct the work of subordinate personnel.


Graduation from an accredited high school, preferably with course work in business administration, accounting or finance.

Considerable experience in clerical work and with the operation of computers and other office machinery.

Must have an ability to be bonded.

Must be a Certified Municipal Finance Officer or ability to gain such certification within two years of employment.