Knowledgebase-Accounting Clerk


Information Product

Title:Accounting Clerk
Summary:Job description for the position of Accounting Clerk.
Original Author:MTAS
Co-Author:
Product Create Date:08/19/2002
Last Reviewed on::10/31/2016
Subject:Accounting; Personnel--Classification
Type:Job Description
Original Document:

Reference Documents:

Text of Document:
ACCOUNTING CLERK


DEFINITION

Employees in this class are under close supervision of the Chief Accountant and the work is checked by daily reconciliation of monies and by periodic audits of receipts. This position receives and maintains routine records of cash receipts for payment of bill, fees or taxes. Work requires considerable facility in counting money and making change but is performed according to established and well-defined procedure. Performs related work as required.

ESSENTIAL JOB FUNCTIONS

Read difficult source documents and computer screens
Compute invoices and issue checks for accounts payable and cash receipts
Post receipts, vouchers and routine journal entries;
Receives, counts, balances and reports cash and negotiable instruments for payment of bills, fees and taxes;
Counts reconcile and bands monies received.
Operates a computer, cash register, check endorser, validating machine, adding machine and other office machines;
Uses 10 key calculator by touch
May be required to lift or move journals, ledgers or records which can be heavy.
Work and communicate effectively with the public and vendors, inter and intra departmental personnel.
Sit and use PC for extended periods of time.

OTHER JOB FUNCTIONS
Print computer reports and mail out customer bills;
Prepare financial statements for board reports;
Files records and reports and performs related clerical work as assigned.

REQUIRED KNOWLEDGE AND ABILITIES

Knowledge of methods, practices and terminology used in financial, statistical and clerical work;
Knowledge of the principles and practices of cashiering.
Knowledge of business arithmetic.
Some knowledge of office procedures, methods and equipment with particular reference to receiving and accounting for the receipt of cash.
Ability to learn to make rapid and accurate arithmetic computations.
Skill in the operation of validating machines, cash registers and other common office machines.
Ability to take oral or written instructions.


RECOMMENDED QUALIFICATIONS

Any combination of training and experience equivalent to:

Graduation from a standard high school or GED;
Good mathematical background preferred;
One year experience in accounts payable, accounts receivable and cash handling duties;
Some experience as a teller or cashier in handling money preferred;
Data entry, typing 40 words per minute and use of 10 key calculator are required