Knowledgebase-City Administrator


Information Product

Title:City Administrator
Summary:Job description for the position of City Administrator.
Original Author:MTAS
Co-Author:
Product Create Date:09/24/2002
Last Reviewed on::05/31/2017
Subject:City administrator; Municipal government--Administration; Personnel--Classification
Type:Job Description
Original Document:

Reference Documents:

Text of Document: CITY ADMINISTRATOR

DEFINITION:

The employee is responsible for the daily operation of the Municipal Government activities and support services under the general supervision of the Mayor and Board of Aldermen. Instructions to the employee are general and the employee must routinely use independent judgements. The employee must consider different courses of action and sometimes deviate from standard operating procedures. The employee is responsible for effective and efficient operation of the Municipal Government.

EQUIPMENT JOB LOCATION:

The employee will operate a computer, fax machine, copier and other modern office equipment. Must also operate a light duty vehicle.
Work is generally indoors, but the employee must be prepared to work outdoors regardless of weather conditions when necessary.
The employee may be exposed to tobaccos smoke, dust and loud noises.

ESSENTIAL FUNCTIONS OF THE JOB:

Prepares the agenda for governing Board meetings.
Prepares annual budget for all funds, including estimates recommendations and appropriation ordinances.
Responsible for the daily and efficient operation of the City.
Responsible for maintaining property and liability insurance.
Supervise and coordinate all administrative activities of each department.
Make recommendations to the Board on policies and procedures for an efficient business-like operation of City Government.
To consult and cooperate with the committees of the Board in the administration of the City's affairs.
Make recommendations to the Board for improving quality and quantity of services to be rendered by the employees to the public.

ADDITIONAL EXAMPLES OF WORK PERFORMED:
(Any one position may not include all of the listed duties or duties which may be performed.)

Keep the Board advised as to the condition and needs of the City.
Report to the Board the condition of all equipment, buildings and real estate.
Responsible for purchasing aspects of the City, including policies and procedures.
Determine what programs and projects involving public works improvement should be undertaken by the Board.
To carry on personnel ordinances, rules and regulations as adopted by the Board.
Prevent the incurring of expenditure obligations without approval unless funds are available for the expenditure.
Keep the Board advised as to the financial condition and future needs of the City and make recommendations concerning the affairs of the City.
Perform other duties as directed by Board.

REQUIRED KNOWLEDGE AND ABILITIES:

Knowledge of budgetary principles.
Knowledge of purchasing practices as required by law.
Knowledge of personnel, policies, and procedures.
Knowledge and comprehension of fund accounts and financial statements.
Knowledge of general operations of City Government activities.
Knowledge of administrative skills, practices and procedures of public administration.
Ability to evaluate situations and make decisions.
Ability to express ideas clearly, concisely and convincingly.
Ability to supervise other employees.
Ability to establish and maintain an effective working relationship with the public and employees.

QUALIFICATIONS:

Valid driver's license in the State of Tennessee.
Membership certificate in Tennessee City Manager Association, or obtain a membership within one year.
Graduate from an accredited college or university with a public administration background.
Minimum of 3 years experience or master's degree in public administration.
Must pass drug screen by licensed physician.
Must meet City's "Weight Control Policy".