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ADMINISTRATIVE ASSISTANT
JOB SUMMARY:
Under direction of the Assistant City Manager - Finance, provides support to City staff; prepares materials; performs delegated research tasks; prepares reports; supervises one secretarial subordinate; performs numerous other tasks and projects as assigned; does related work as required.
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ESSENTIAL JOB FUNCTIONS:
· Assists City staff members in the preparation and coordination of various reports and provides support in the development of short and long term operating plans;
· Researches delegated tasks and projects through document searches and personal and telephone interviews, at multiple work sites;
· Documents research findings, prepares reports, graphs, charts, and other illustrative materials;
· Analyzes data from research, makes effective decisions and prepares appropriate recommendations;
· Supervises and evaluates Administrative Secretary for Finance;
· Effectively organizes and prioritizes multiple assignments and projects;
· Makes both formal and informal presentations to staff members and the general public;
· Communicates effectively and courteously with City staff members, other employees, and the public in person, in writing, and by telephone;
· Operates computer for word processing and data manipulation, frequently sitting for long periods of time.
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OTHER JOB FUNCTIONS:
· Moves and sorts books and supplies as needed in research tasks.
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REQUIRED EDUCATION, DEGREES, CERTIFICATES, AND/OR LICENSES:
· Bachelor's degree in public administration, business or related field, plus at least one year of responsible municipal government experience;
· Master's Degree in same fields preferred. Valid Texas Class C Drivers License.
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EXPERIENCE, TRAINING, KNOWLEDGE, AND SKILLS:
· Strong interpersonal skills.
· Ability to maintain effective working relationships with peers, public officials and the public.
· Analytical and problem solving skills; good knowledge of municipal organizational structures, legal and political environments of local government.
· General knowledge of municipal operations; good knowledge of budgeting and financial analysis.
· Skilled in use of microcomputer and relevant software applications. |