Knowledgebase-Facilities Usage Policies and Procedures: an MTAS Survey


Information Product

Title:Facilities Usage Policies and Procedures: an MTAS Survey
Summary:Nine cities were asked about allowing park facilities or community centers to be used by concert venues or large events that are not city sponsored.
Original Author:Adams-O'Brien, Frances
Co-Author:
Product Create Date:06/15/2005
Last Reviewed on::05/30/2017
Subject:Parks and recreation--Facilities; Public facilities
Type:Survey
Original Document: Facilities Usage Policies and Procedures.pdf

Reference Documents: Clarksville Event Contract.docClarksville private contract '03.docClarksville private rules.docCleveland (2).PDFCleveland (2).PDFHendersonville Parks and Recreation Facility Use.docJackson comunity center rental contracts.docJackson rental contract 04.docKingsport Fees.docKingsport liabilityinsurance.DOCNashville Metro Parks policy manual.pdfRequest for Reserving Center Jackson.docStandard Operating Procedures Jackson.doc

Text of Document: Facilities Usage Policies and Procedures
A Survey Conducted for the City of Pulaski
June 2005


ContactDo you allow use of your park facilities for concert venues or large events that are not city-sponsored? Do you have written procedures to govern the use of the facilities? If so, please attach them. Do you charge for their use? If so, please attach a fee schedule.Do you require the event sponsor to post a bond? If so, how much do you require? Does the city take out additional insurance coverage for the event?
Brentwood
Dave Bunt, Dir. of Parks and Rec.
615-371-2208
Do not have a community center. Only lease pavilions to non-profits.Nothing written.$250 special event feeNo. Event sponsor must show proof of insurance $1million in liability insurance and City must be named as insured. No.
Clarksville
Jennifer Byard, Facilities Super., Dept. of Parks and Rec.
931-645-7476
Yes. Yes.
See attachment
Yes.
See attachment
$650,000 in liability insurance required with the City named as additional insured.
See attachment
No.
Cleveland
Patti Pettit,
Interim Parks and Rec. Dir.
423-479-4129
Yes.Yes.
See attachment
Yes.
See attachment
$300,000 in liability insurance No.
Franklin
Anna Shuford,
Program Coordinator, Parks and Recreation Dept.
anna@franklin-gov.com
Do not currently have a park that will accommodate 2000-3000 peopleYes.
See attachment
Yes.
See attachment
No. Event sponsor must show proof of insurance $1million in liability insurance and City must be named as insured. No.
Hendersonville
Wanda Proctor,

Admin. Assistant
615 822-3898
Yes. Shelter that will hold up to 200 people. Yes.
See attachment
Yes.
See attachment
Must have certificate of insurance-- no amount specified. Certificate must be provided to city for verification. No
Jackson
Sylvia Pinson, Dir. of Parks and Recreation
731-425-8398
Yes. 2 facilitiesYes.
See attachment
Yes.
See attachment
No bondNo
Johnson City
Tom Alexander, Director of Parks and Recreation
(423)283-5809
Yes.Yes.
See attachment
Yes.
See attachment
$1 million bond required.N/A
Kingsport
Judy Hickman
Parks & Recreation
(423) 229-9457
hickmanj@ci.kingsport.tn.us
Yes.Yes.
See attachment
Yes.
See attachment
Renter of Civic Auditorium required to show of proof $1 million in liability insurance. No.
Nashville
Jackie Jones,
Public Information Officer Metro Board of Parks and Recreation
(615) 862-8400
jackie.jones@nashville.gov
Yes. Fourth of July Celebration is expected to exceed 50,000 people.Yes.
See forms on website at:
http://www.nashville.gov/parks/forms.htm

Also see attached documents.
Charge for the rental of community centers at the rate of $50 per hour with a minimum of 2 hours.

See forms website for more detailed information.

http://www.nashville.gov/parks/forms.htm
Event sponsor are required to show proof of $1 million in liability insurance. Metro Insurance dept. may require more depending on the event. City must be named as insured. No.


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