Knowledgebase-Administrative Assistant (3)


Information Product

Title:Administrative Assistant (3)
Summary:Job description for the position of Administrative Assistant to the City Manager.
Original Author:MTAS
Co-Author:
Product Create Date:08/19/2002
Last Reviewed on::03/11/2010
Subject:Management; Personnel--Classification
Type:Job Description
Original Document:

Reference Documents:

Text of Document: ADMINISTRATIVE ASSISTANT

JOB SUMMARY:

Under direction of the City Manager, Deputy City Manager, Assistant City Manager, or a Department Head, provides support to City staff; prepares materials; performs delegated research tasks; prepares reports; performs numerous other tasks and projects as assigned; does related work as required.
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ESSENTIAL JOB FUNCTIONS:

Assists City staff members in the preparation and coordination of various reports and provides support in the development of short and long term operating plans;
Researches delegated tasks and projects through document searches and personal and telephone interviews, at multiple work sites;
Documents research findings, prepares reports, graphs, charts, and other illustrative materials;
Analyzes data from research, makes effective decisions and prepares appropriate recommendations;
Effectively organizes and prioritizes multiple assignments and projects;
Makes both formal and informal presentations to staff members and the general public;
Communicates effectively and courteously with City staff members, other employees, and the public in person, in writing, and by telephone;
Operates computer for word processing and data manipulation, frequently sitting for long periods of time.
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OTHER JOB FUNCTIONS:

Moves and sorts books and supplies as needed in research tasks.
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REQUIRED EDUCATION, DEGREES, CERTIFICATES, AND/OR LICENSES:

Bachelor's degree in public administration, business or related field, plus at least one year of responsible municipal government experience;
Master's Degree in same fields preferred.
Valid Texas Class C Drivers License.
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EXPERIENCE, TRAINING, KNOWLEDGE, AND SKILLS:

Strong interpersonal skills.
Ability to maintain effective working relationships with peers, public officials and the public; analytical and problem solving skills.
Good knowledge of municipal organizational structures, legal and political environments of local government.
General knowledge of municipal operations; good knowledge of budgeting and financial analysis.
Skilled in use of microcomputer and relevant software applications.